PlanetArt empowers consumers and small businesses to celebrate and preserve life’s most important moments with innovative and affordable personalized products
Accounts Payable Coordinator
Location
Philippines
Posted
14 days ago
Salary
₱265 - ₱46K / hour
Seniority
Mid Level
No structured requirement data.
Job Description
Accounts Payable Coordinator
PlanetArt
Role Description PlanetArt is looking for an Accounts Payable Coordinator as a contractor to support the company’s G & A Finance department. The successful candidate will be responsible for ensuring accurate and timely processing of vendor invoices and payments, maintaining AP records, resolving discrepancies, supporting month-end close activities, and assisting with audits. The role also involves analyzing spending patterns and maintaining strong vendor relationships. This is a remote, work-from-home position. What You’ll Do - Review, verify, and process vendor invoices using 3-way matching (invoice, purchase order, and receiving report). - Reconcile accounts payable vendor statements. - Investigate and resolve invoice and payment discrepancies. - Assist with month-end close. - Attach invoices and approval to JDE. - Respond to vendor inquiries and maintain positive vendor relationships. - Support internal and external audits by providing documentation and explanations. Qualifications - Experience using financial systems, spreadsheets, and email applications. - Strong understanding of basic accounting principles. - Ability to manage a high volume of transactions while meeting deadlines. - Excellent organizational and time-management skills. - Strong attention to detail and accuracy. - Effective written and verbal communication skills. - Strong problem-solving abilities. - Ability to work independently and collaboratively in a team environment. Requirements - Position requires long term and fully remote work scheduled from 8:00 AM - 5:00 PM US Pacific Time. - Position requires regular, continuous use of computer. - Position requires regular sitting and standing. - Position requires regular interaction with team members through the following methods: phone, WebEx, Slack, or email. - Position requires time and screen tracking via Hubstaff. Work From Home Requirements - Own computer (Windows 10 or higher or Mac, at least 8GB RAM and at least Intel i5, Ryzen 5 or M1 processor). - Reliable high-speed internet access. - Noise-cancelling headset (if applicable). - Private, distraction-free environment (if applicable). Pay Range - Pay Rate: ₱265 per hour (approximately ₱46,000 per month). Benefits - Paid Time Off. - Paid US Holidays.
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• Manage Accounts Payable Processes: Review invoices for appropriate documentation, including purchase orders, delivery documentation, and required approvals, before entering them into the accounting system. • Verify invoices for accuracy, assign the appropriate general ledger codes, and apply the correct distribution tables. • Process vendor checks and electronic payments through EFT and ACH. • Ensure vendors and employee reimbursements are paid accurately and on time. • Complete required check-processing procedures and ensure the bank receives the necessary check information. • Maintain Vendor Accounts and Financial Records: Maintain vendor accounts and reconcile vendor statements. • Identify, research, and resolve invoice, payment, and account discrepancies. • Support accurate allocation of expenses across multiple sites and contracts. • Maintain organized and accurate documentation in accordance with organizational policies and audit requirements. • Support Month-End Closing and Audits: Manage the monthly accounts payable closing process, including accounts payable accrual entries. • Prepare quarterly aging reports and process reversals of accounts payable sessions or invoices as needed. • Support the annual financial audit by gathering invoices, cleared checks, reports, and other documentation requested by auditors. • Administer Corporate Card Processes: Manage corporate Visa account processes, including card assignments and approval workflows. • Research and respond to potential fraud alerts. • Prepare and review weekly corporate card reports. • Collaborate Across the Organization: Partner with internal teams to answer payment-related questions and resolve financial discrepancies. • Ensure accounting and finance policies are consistently followed. • Participate in assigned meetings, events, and professional development opportunities.


