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Magic, Inc

Get a dedicated assistant to grow your business starting at $10/hr

Accounts Receivable Specialist, Sage 100 – Freelance

Accounts ReceivableAccounts ReceivableFull TimeRemoteSeniorTeam 51-200H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

6 days ago

Salary

$9 / hour

Seniority

Senior

4 yrs expEnglishERP

Job Description

Accounts Receivable Specialist, Sage 100 – Freelance

Magic, Inc

• Prepare and send accurate invoices and monthly billing statements. • Post cash receipts, record customer payments in Sage 100, and code credit card statements when needed. • Maintain aging schedules, reconcile revenue and customer accounts, and keep AR records up to date. • Monitor overdue balances and execute professional, timely follow-ups via email and phone. • Research and resolve disputes, short-pays, and invoice discrepancies with support from the Collections Manager and internal teams. • Communicate clearly and professionally with customers regarding balances, payments, and billing questions. • Produce AR and customer account reports, including aging, unapplied cash, and reconciliation summaries. • Maintain accurate customer master data (names, addresses, mergers, mailing attention changes). • Ensure documentation and records are audit-ready and aligned with internal controls. • Manage executive calendars, schedule meetings, coordinate travel, and organize inboxes. • Prepare correspondence, reports, presentations, agendas, take meeting minutes, and follow up on action items. • Handle sensitive financial and executive information with discretion and confidentiality. • Partner with internal teams and the Collections Manager to streamline AR workflows in Sage 100. • Identify gaps in billing, payment posting, and collections processes and propose improvements. • Contribute to SOP updates and help maintain consistent service levels.

Job Requirements

  • 4+ years in Accounts Receivable or strong hands-on AR experience within an accounting/bookkeeping role.
  • 1+ years of hands-on experience in Sage 100 (2+ years strongly preferred).
  • Excellent verbal and written English communication for professional, customer-facing collections and dispute resolution.
  • Proficiency with Microsoft Excel and Outlook; comfort with ERP/accounting systems.
  • Demonstrated executive administrative support experience (calendars, meetings, travel, agendas/minutes).

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