Title: Lead Administrative Assistant Location: Boston United States Job Description: Full time job requisition id MFS-231809 At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters – to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures. THE ROLE Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner. Ability to perform administrative responsibilities with minimal supervision. WHAT YOU WILL DO - Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature. Understands their business needs; works proactively to meet those needs while following department procedures and guidelines. - Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional. - Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations. - Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner. - Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations. - Ensures external and internal communication, documents and materials are accurate and error free. - Consistently looks for ways to improve various department processes and procedures to ensure efficiency. - Serves as a resource to the senior office associate with new hire and on-going training. - Performs additional responsibilities as requested. WHAT WE ARE LOOKING FOR - Bachelor’s degree or equivalent education and work experience. - Minimum three years administrative assistant experience. - Excellent interpersonal, communication and analytical skills. - Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access. - Flexible and team oriented. - Experience with travel and expense management, video conferencing equipment. Base Salary Range: $80,000 - $95,000 This position is eligible for competitive incentive bonus. At MFS, we believe in fair and transparent compensation. For that reason, we’re including the salary range for this position. This range reflects our good-faith expectation for what we’ll pay depending on the candidate’s experience, training and education. In addition to the salary, we also offer significant and competitive incentive compensation based on both individual and company performance. Other components of our Total Rewards Package include: - MFS contributes an amount equal to 15% of your base salary to your retirement account that is separate from the company -sponsored 401(k) - Education Assistance: MFS contributes $100 monthly up to $10,000 lifetime maximum directly to loan provider - Education Assistance: Tuition reimbursement up to $8,000 annually - Education Assistance: Access to discounted tutors and college coaches - Generous time off and fully paid leaves including 20-weeks for maternity, 12-weeks for parental and caregiver leaves - Choice of medical and dental plans and an and an employer contribution into the Health Savings Account - Tax deferred commuter benefits & flexible spending accounts (medical & dependent care) - Wellness Programs: Robust wellness webinars, employee assistance program with a focus on mental health, subsidized fitness benefit via Wellhub (formerly Gympass), where you can workout at gyms, studios and boutique fitness locations near you, join virtual personal training sessions and access a wide variety of well-being apps Our compensation philosophy is to pay competitively for talent while ensuring equity across employees performing comparable work. We are committed to transparency – if you have questions about how we arrived at this range or what additional benefits and bonus opportunities come with the role, we’ll be happy to discuss them #LI-HYBRID At MFS, we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn't align perfectly, we encourage you to apply - you might be just the right candidate for this role or others. Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for sponsorship. MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting. MFS is an Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws. Employees and applicants of MFS will not be subject to harassment on the basis of their status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. Please see the Know Your Rights: Workplace Discrimination is Illegal document, linked for your reference.

Role Description They are now seeking to hire a Marketing Administrative Assistant to provide comprehensive support to the Managing Director and the wider marketing team. This role exists to streamline internal operations and ensure the seamless execution of digital marketing campaigns, content coordination, and general administrative workflows. Job Responsibilities - Administrative Support - Manage daily administrative tasks including meeting scheduling and email management - Assist the Managing Director with daily task coordination, scheduling, and follow-ups - Attend internal team meetings to capture accurate minutes and update action items in ClickUp - Support general office administration, file organisation, and internal documentation - Assist with the preparation of client reporting and basic research tasks - Maintain and update internal staff records within BrightHR - Marketing & Content Coordination - Schedule and publish digital content across social media channels using Sendible - Maintain and monitor the agency content calendar to ensure timely publication - Support the execution of newsletters and email marketing campaigns via HubSpot and Mailchimp - Perform basic website updates and simple page modifications within WordPress - Develop presentations, proposals, and marketing offers based on briefs from internal meetings - Assist the marketing team with general campaign execution and reporting analytics - Canva Design & Creative Support - Design high-quality LinkedIn banners, documents, and promotional marketing collateral - Create engaging carousels and basic GIFs for LinkedIn and other social platforms - Perform simple video editing and formatting to match brand guidelines - Ensure all designed materials maintain strict brand consistency and a professional look Qualifications - Proven experience in an administrative support, marketing assistant, or executive assistant role - Professional proficiency in Canva with experience creating carousels, banners, and basic video edits - Intermediate Microsoft Excel skills with the ability to comfortably utilize standard formulas - Strong proficiency across Microsoft Office including Outlook for email and calendar management - Exceptional written and verbal communication skills with high attention to detail - Strong organizational and time management skills to handle competing tasks and deadlines - High level of professionalism with a strict respect for data privacy and confidentiality Requirements - Nice-to-Have Skills - Prior experience working within a marketing agency environment - Previous experience using ClickUp for project tracking and internal task management - Familiarity with social media scheduling tools such as Sendible - Exposure to marketing automation platforms like HubSpot or Mailchimp - Basic knowledge of WordPress for simple website updates - Experience with the Adobe Creative Suite Benefits - Permanent work-from-home set-up - Dayshift (Australian Eastern Daylight Time business hours) - Part-time to full-time opportunity - HMO - Annual leave - Christmas Bonus equivalent to 1 month's wage (pro-rate)

Title: Administrative Assistant (REMOTE) Location: Virtual•Chantilly, VA, USA Job Description: Kadiak, LLC, a Koniag Government Services company, is seeking an Administrative Assistant to support Kadiak and our government customer. The position is remote. This position requires the candidate to be able to obtain a Public Trust. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. Kadiak LLC, a Koniag Government Services company, is seeking an experienced, motivated Administrative Assistant to support the Indian Health Service (IHS) Electronic Health Record (EHR) Program Management Office (PMO). The ideal candidate is a detail-oriented, organized professional who thrives in a fast-paced environment and is committed to providing exceptional administrative support to a dynamic government program team. The Administrative Assistant will work closely with Program and Project Managers, contractors, and government stakeholders to ensure the seamless coordination of program activities, documentation, communications, and the onboarding and offboarding process of consultants for the project. The Administrative Assistant for the IHS EHR PMO will serve as a key organizational and operational resource within the Program Management Office, providing comprehensive administrative support to program leadership and project teams, and leading the onboarding process for new consultants. This individual must function efficiently and effectively in a fast-paced professional environment, demonstrating strong initiative, sound judgment, and the ability to manage multiple tasks and priorities with competing deadlines independently. The ideal candidate is a collaborative team player who handles sensitive information with discretion and professionalism. This position is 100% remote. Principal responsibilities will include, but are not limited to: Communication and Coordination: - Provide administrative support for the Contract Officer Representative (COR) - Maintain open and proactive communication with Federal Leads, Program and Project Managers to ensure timely flow of information across the PMO - Monitor communication platforms (e.g., MS Teams, email) and respond promptly to inquiries from internal team members, contractors, and government stakeholders - Answer incoming calls and correspondence in a professional manner, forwarding or resolving as appropriate. - Liaise between contractors, IHS contacts, and internal teams to facilitate smooth day-to-day program operations Onboarding and Offboarding: - Lead onboarding processes for new team members and contractors, ensuring completeness and compliance with all required documents - Coordinate with contractors, IHS contacts, and internal teams to facilitate onboarding and offboarding tasks efficiently - Update onboarding trackers and standard operating procedures (SOPs) as processes evolve Documentation and Reporting: - Create standard operating procedures (SOPs) for common processes within the project - Update and maintain various program trackers, including staff onboarding, staffing plans, contact lists, and other program-related records - Maintain, organize, and archive required training certificates, compliance documentation, and program records - Review incoming documents and take appropriate action or distribution, tracking the status of memoranda, correspondence, and taskers - Inform personnel of overdue items, upcoming deadlines, and proper procedures for processing documentation - Prepare briefing materials, compile reports, and review drafts and finished documents for appropriate spelling, grammatical usage, and formatting Compliance and Records Maintenance: - Monitor PIV certificate expiration dates and guide team members through renewal processes to ensure continued system access and compliance - Ensure team members remain in compliance with mandatory training requirements and maintain accurate and up-to-date training records - Maintain constant awareness of internal security policies and procedures, adhering to data handling and confidentiality requirements General Administrative Support: - Perform general office functions such as setting up and maintaining files, receiving and sorting correspondence, and managing office supplies and equipment as needed - Provide support to other projects or tasks as required by program leadership - Assist with the preparation and distribution of program-wide communications, announcements, and informational materials Education and Experience: Required: - Bachelor’s degree preferred in business administration, human resources, or related areas - Minimum of one (1) year of experience supporting program or project management teams or supporting management - Demonstrated experience utilizing Microsoft Office Suite, including MS Word, MS Excel, MS PowerPoint, and MS Outlook - Experience working with collaboration and communication tools such as MS Teams and SharePoint. Preferred: - Experience supporting the onboarding and offboarding process of employees from a project or company - Experience supporting federal government programs or working within a government contracting environment - Experience supporting a healthcare IT, EHR, or health information technology program - Experience with program or project management administrative functions, including staffing trackers, status reporting, and onboarding coordination Required Skills and Competencies: - Strong organizational and time management skills, with the ability to manage multiple tasks and competing priorities simultaneously - Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with team members, contractors, and government stakeholders at all organizational levels - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as MS Teams and SharePoint - Detail-oriented with a high level of accuracy in maintaining documentation, trackers, and records. - Demonstrated ability to handle sensitive and confidential information with discretion, tact, and professionalism - Strong interpersonal skills and the ability to collaborate effectively with a broad range of individuals and teams - Ability to work independently with minimal supervision, exercising sound judgment and initiative in completing assignments - Demonstrated ability to prioritize and organize simultaneous workflow duties and follow through on tasks to successful completion, often under deadline pressure - Familiarity with document management best practices, including organizing, filing, archiving, and distributing program documentation Security Requirement: - Ability to obtain Public Trust Clearance Desired Skills and Competencies: - Experience working in a federal government IT or healthcare IT program environment - Familiarity with Indian Health Service (IHS) operations, programs, or electronic health record systems - Experience with program management and administrative support, including staffing plans, PAF processing, and subcontractor coordination - Knowledge of PIV card management processes and federal compliance requirements - Experience supporting onboarding and offboarding processes in a government contracting environment - Familiarity with financial reporting processes and budget tracking in a program management context - Experience with travel coordination and management tools such as E2 Solutions or similar government travel systems - Experience maintaining and updating Standard Operating Procedures (SOPs) - Ability to anticipate the needs of program leadership and proactively address administrative requirements before they are requested Our Equal Employment Opportunity Policy The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

Role Description The Pharmacy Technical Assistant works under the direction of the Pharmacy Clinical Coordinator and the Hospital Support Services Director to provide technical support to the pharmacy teams on Mercy Ships vessels. - Maritime Health Support to each ship pharmacy - Updates Maritime Health Pharmacy Manual and Anchor documents for Maritime Health updates affecting pharmacy workflow - Supports Maritime Health LMS course – resets and updates staging environment for each trainee - Resets generic inpatients in Maritime Health when software unresponsive - Creates Maritime Health Intransit reports from Arise - Creates Maritime Health inventory upload files - Creates weekly Supplier Usage reports - Will provide support to the transition from Maritime Health to new Pharmacy software - Omnicell Support to each ship pharmacy - Omnicell Help Desk responder for pharmacy tickets - Updates Omnicenter database - adds items to master list or individual cabinet lists, edits or adjusts par levels and reorder levels, adds aliases - Exports and Imports Master Item lists for ship medical supply departments - Pharmacy Ordering-Shipping Oversight - Uses expired medication reports and low stock reports to determine ordering needs before shortages occur- with input from Senior Pharmacists and Pharmacy Program Manager - Reviews Emergency medications spreadsheet and MSL for each ship and determines medications to be ordered and shipped before expiration- with input from Senior Pharmacists and Pharmacy Program Manager - Attends weekly AFM and GLM supply meetings to track shipments and communicate pharmacy issues- reports weekly shipment updates to AFM and GLM Pharmacy Teams chats - Follows up on critical items to ensure they are on route via most expeditious route. - Provides support to the Pharmacy Program Manager- following SCDs, container + shipment schedules, and follows-up with ISC and EDC planning teams - Provides support to Senior Pharmacists questions regarding medication shortages, orders, and expected arrival of shipments on board - Provides technical support for Pharmacy Program Manager and Pharmacy Clinical Coordinator when they are travelling for business or on PTO - Vessel Support - Participates in pharmacy restocking inventory during AMP’s - Future help in "standing down" the AFM pharmacy and setting up the AFM II. - Fills in for pharmacy technician on ships for last minute temporary staffing gaps - Formulary Updates - Updates formulary in Sharepoint with new information from P&T committee meetings provided by Pharmacy Program Manager - Maintains alignment and upholds Mercy Ships Core Values, Code of Conduct, and follows the policies and procedures published on Compass. - Follows the model of Jesus and aligns with our core values by Loving God; Loving and Serving Others; Being a Person of Integrity; and a Person of Excellence in all you say and do. - Other duties may be assigned that are not included in the information provided in this job description Qualifications - Fluency in written and verbal English required - Computer skills essential - Outlook and Excel are required - Knowledge of Omnicell and Maritime Health software systems preferred - Prompt responses to information and requests required - Required to be a self-starter, detail-oriented, and accurate Requirements - Accredited pharmacy technician program graduate - Two years of current Pharmacy Technician experience required - Mercy Ships experience preferred Certifications and Licenses - Pharmacy Technician license required Compensation Compensation Range for This Position: $57K - $60K annually. Compensation is based on U.S. hires and may vary depending on the employee's location. This is a Full Time REMOTE non-exempt position that requires international travel. Call to Action Pour your God-given talents into a mission with eternal return on investment -- join the Mercy Ships Crew, today! This is a paid position. To explore our many Mercy Ships volunteer opportunities, please visit us at: Mercy Ships Volunteer Opportunities