Executive Coaching and Business Consulting
Fractional Chief Administrative Officer – Advisor Network
Location
United States
Posted
3 days ago
Salary
$200 - $300 / hour
Seniority
Lead
Job Description
Fractional Chief Administrative Officer – Advisor Network
Arootah
• Act as strategic advisor to the Principal/Founder, providing expert guidance on administrative functions including office administration, facilities, technology systems, HR operations, compliance coordination, and vendor relationships. • Design and implement scalable administrative infrastructure, developing policies, procedures, and controls across HR, IT, compliance, legal coordination, and risk management to support firm growth. • Advise on Human Resources strategy and operations, including talent acquisition processes, onboarding programs, benefits administration, employee relations frameworks, performance management systems, and employment law compliance. • Establish corporate governance and board administration frameworks, developing board materials templates, meeting protocols, entity management systems, regulatory filing processes, and coordination with external counsel. • Build compliance and risk management frameworks, partnering with firm leadership to develop policies, prepare for regulatory examinations, structure insurance programs, and ensure SEC, FINRA, and regulatory adherence. • Assess and optimize technology and information systems, providing recommendations on data security, business continuity planning, disaster recovery, cybersecurity protocols, and IT infrastructure improvements. • Evaluate and negotiate vendor relationships and contracts for administrative services including office leases, IT providers, insurance brokers, benefits administrators, and office services to optimize costs and service quality. • Streamline administrative processes by implementing best practices in document management, workflow automation, and cross-functional coordination between investment and operational teams. • Support budgeting and resource planning for administrative functions, providing guidance on cost management and appropriate resource allocation. • Develop crisis management and business continuity protocols, creating documented procedures, backup systems, and contingency plans with testing frameworks. • Lead special projects including office relocations, system implementations, organizational restructuring, policy development, and other strategic initiatives requiring administrative expertise.
Job Requirements
- Bachelor's degree in business administration, finance, or related field
- PMP (Project Management Professional) certification is a must
- MBA or Scrum Master Certification is a plus
- Professional experience within a Family Office or Alternative Asset Firm
- Excellent communication and follow up skills
Benefits
- Alt-industry-only engagements with hedge funds, private equity firms, and family offices
- Project-based work that fits around existing commitments
- Client origination and engagement management handled by Arootah; advisors focus on delivery
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