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Bookkeeping / Accounting Support Specialist
Location
USA Timezones
Posted
2 days ago
Salary
$1.5K / month
Seniority
Mid Level
Job Description
Bookkeeping / Accounting Support Specialist
ScaleSource
Role Description We are hiring a Bookkeeping / Accounting Support Specialist who owns accuracy, consistency, and timeliness of financial operations across one or multiple businesses. This is a remote role through ScaleSource. This is not a slow back-office seat where things wait until next week. Clean books, tight deadlines, real ownership. Your mission is to make the numbers trustworthy and make them fast. You will work between operators, vendors, customers, and the CPA or finance lead to keep the books accurate, current, and documented. What You'll Own - Transaction Coding and Reconciliation - Coding transactions correctly and consistently. - Reconciling accounts on a set monthly cadence. - Investigating variances. - Catching duplicates, miscodes, and missing documentation. - Keeping the chart of accounts clean. - Flagging anything that looks wrong. - AP, AR, Invoicing, and Collections - Processing accounts payable accurately and on time. - Invoicing customers correctly and promptly. - Following up on collections proactively. - Managing invoice workflows end to end. - Vendor follow-up on missing bills and wrong amounts. - Aging AR and AP with real owners and follow-up dates. - Month-End Close - Month-end prep starting before month-end. - Running the close checklist completely. - Closing books on schedule. - Producing a close summary. - Reporting and Cash Visibility - Delivering recurring finance reports on schedule. - Providing current and clear cash updates. - Flagging unusual expenses or trends. - Documentation and CPA Readiness - Keeping receipts and documentation attached where they belong. - Providing notes explaining non-obvious transactions. - Ensuring books are understandable by any competent accountant. Qualifications - 3+ years full-cycle bookkeeping or accounting support. - 2+ years hands-on with QuickBooks Online and/or Xero. - Reconciled 3+ accounts monthly for at least 12 months. - Managed $100k+ in monthly transaction volume, or 150+ transactions per month. - Closed books by day 10 or faster for 6 straight months, OR managed 10+ client books simultaneously. - Fluent written and spoken English at a professional level. - Strong organization skills with a personal system for tracking deadlines. - Ability to work independently against a fixed monthly cadence. - Professional home office setup and reliable internet. - Introductory video submission required. - Must be available Monday–Friday, 9:00 AM–6:00 PM in PST, CST, or EST. Preferred Qualifications - Experience supporting franchise, multi-location, or multi-entity businesses. - Experience with U.S.-based clients, U.S. GAAP basics, or U.S. tax-prep support. - Experience working directly with a CPA or external accountant. - Experience in a bookkeeping firm or outsourced accounting environment. - Experience with collections and AR aging cleanup. - Experience building or improving a close checklist. - Experience with payroll processing or payroll reconciliation. - Bookkeeping or accounting certification (QuickBooks ProAdvisor, Xero Advisor, CPA/CMA track, or local equivalent). Benefits - Faster Hiring Process. - Better Role Matching. - Real Upside for strong performers. - Work With U.S. Operators. - Real Ownership of your work. - Multi-Location Exposure. Schedule Remote, supporting U.S.-based operators and franchise businesses. Monday–Friday, 9:00 AM–6:00 PM (PST, CST, or EST). Compensation $1,250 USD/month for the first 90 days. $1,500 USD/month after.
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