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Email & Invoice Processing Specialist
Location
India
Posted
6 days ago
Salary
0
Seniority
Senior
Job Description
Email & Invoice Processing Specialist
PairSoft
• Serve as the first point of contact for invoice-related emails received in designated client mailboxes • Monitor, sort, and organize incoming invoice emails across multiple client mailboxes (approximately 50 client accounts) • Classify emails and place them into the appropriate folders or processing queues • Download, review, and interpret invoice PDF documents and images • Interpret client-specific Solution Notes and apply them accurately during invoice processing • Determine the correct invoice type (PO, Non-PO, or Reject) based on client guidelines • Validate invoice details including Purchase Order (PO) numbers, vendor information, Bill To address, DBA, and other required fields • Compare invoice details against client instructions to ensure accuracy and compliance • Determine the correct client/location based on the receiving email address and client-specific rules • Process all assigned invoices accurately within daily service-level expectations • Perform email sorting, document classification, and forwarding of exception cases • Apply client-specific processing rules using internal invoice processing applications • Identify incomplete or incorrect invoices and reject or return them to the customer for correction when required • Analyze invoice details and client instructions to determine the appropriate processing outcome while maintaining compliance • Classify and route emails to customers, Admins, or internal teams for timely resolution • Communicate with team members when questions arise and seek clarification when instructions are unclear • Collaborate with the Premium Support Team and Operations team to resolve invoice processing issues • Prioritize workload while maintaining a high level of accuracy and attention to detail • Support US business hours and consistently meet quality and productivity expectations
Job Requirements
- Bachelor's degree
- 0–3 years of experience
- Strong attention to detail
- Excellent email handling and English communication skills
- Ability to stay focused while working remotely
- Ability to prioritize work and stay organized
- Able to work independently and ask questions when needed
- Dependable and reliable
- Able to multitask while maintaining accuracy
- Comfortable working with multiple computer screens
- Strong analytical and decision-making skills
- Excellent reading comprehension and ability to interpret written instructions accurately
- Ability to compare information across invoices, emails, Solution Notes, and client instructions
- Ability to interpret invoice documents and follow client-specific procedures
- Experience in Invoice Processing, Accounts Payable (AP), document processing, or shared services is an advantage
Benefits
- Remote work from anywhere in India
- Opportunity to collaborate with a global team
- Professional development opportunities
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