Role Description We are seeking an experienced full-time Executive Assistant in Chicago, IL. The ideal candidate will play a key role in managing expense reporting through SAP Concur, ensuring accuracy and compliance with company policies. Strong communication skills are essential, as you will interact with employees and vendors to resolve inquiries and discrepancies. In addition to expense management, you will provide flexible support for ad-hoc administrative tasks, contributing to the smooth operation of the team. - Provide high-level executive support to two vertical leaders, managing complex calendars, coordinating cross-functional priorities, and ensuring seamless operational flow across both business units. - Manage and process expense reports accurately and efficiently using SAP Concur, ensuring compliance with company policies and timelines. - Serve as the primary point of contact for expense-related inquiries, providing clear guidance and support to employees. - Coordinate meetings both in-office and externally, ensuring smooth logistics and follow-up. - Communicate effectively across teams and with vendors to resolve discrepancies and ensure smooth financial operations. - Handle ad-hoc administrative requests with flexibility and a proactive approach, supporting various departments as needed. - Maintain organized records of expense submissions and approvals for audit and reporting purposes. - Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting. - Prepare documents and presentations using Word, Excel, and PowerPoint. - Apply AI knowledge to streamline workflows and enhance productivity. Qualifications - 5+ years of experience as an Executive Assistant to multiple executives. - Proven experience in administrative support or similar role, preferably in a corporate environment. - Hands-on experience with SAP Concur or similar expense management software for reporting and compliance. - Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors. - Exceptional attention to detail and accuracy in financial and administrative tasks. - Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment. - Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools. - Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks. - Flexibility and adaptability to support evolving business needs. - High level of integrity and confidentiality when handling sensitive information. Requirements - The expected salary range for this role is $90,000 – $110,000+ and will be determined based on factors including candidate experience and work location. - This role is classified as non-exempt under the Fair Labor Standards Act (FLSA). Benefits - Medical, dental, and vision insurance, including healthcare savings and reimbursement accounts. - 401(k) retirement plan. - Flexible Paid Time Off and paid parental leave. - Life and Disability insurance.

• Conduct comprehensive patient evaluations including medical history and virtual physical exams • Diagnose and manage acute medical conditions within urgent care scope • Develop and implement evidence-based treatment plans • Prescribe medications in compliance with state and organizational guidelines • Order and interpret laboratory studies as appropriate • Document all patient encounters accurately and efficiently in Epic • Provide patient education, discharge instructions, and follow-up guidance • Escalate care appropriately to in-person or emergency settings • Participate in team collaboration and quality improvement initiatives

• Send meeting reminders five minutes before scheduled meetings. • Review and monitor the CEO's GSU and firm email accounts, identifying and escalating important matters requiring attention. • Protect the CEO's time and mental space by managing interruptions, prioritizing commitments, and maintaining focus on key objectives. • Answer and place phone calls as needed. • Prepare meeting notes and maintain accurate records of discussions and action items. • Attend meetings on behalf of or alongside the CEO when required. • Prepare, organize, and distribute the CEO's daily agenda. • Coordinate and schedule meetings, appointments, and events as requested. • Manage and maintain the CEO's calendar, ensuring priorities are aligned and scheduling conflicts are proactively resolved. • Maintain strict confidentiality while handling sensitive business and personal information. • Make payments and complete administrative transactions as directed. • Anticipate needs, identify potential issues, and implement solutions proactively. • Announce, coordinate, and attend office hours as required. • Support preparation and coordination for L10 meetings, check in meetings, office hours, and other recurring leadership meetings. • Update and maintain the CEO's task lists and follow up on pending action items. • Liaise with internal teams to ensure projects, priorities, and commitments remain organized and on track. • Conduct research and gather information to support decision making and ongoing initiatives. • Assist with personal and professional tasks that support the CEO's priorities. • Coordinate travel arrangements, itineraries, and related logistics.

Role Description This role supports daily operations by ensuring administrative processes run smoothly and efficiently. The Executive Administrative Assistant plays a key role in managing schedules, organizing communications, and maintaining structure across day-to-day activities. This position is ideal for someone who enjoys keeping things organized, anticipates needs before they arise, and takes pride in supporting others through reliable administrative execution. The role contributes directly to productivity, client satisfaction, and overall operational flow. A proactive and detail-focused individual will thrive in this environment. Monthly Compensation: 1,060 to 1,150 USD - Manage schedules and calendars - Organize communications - Maintain structure across day-to-day activities - Support productivity and client satisfaction Qualifications - Previous administrative experience in a Law Firm - mandatory - Calendar Management - mandatory - Strong organizational skills - Confident - Structured and methodical working style - Proactive mindset with the ability to anticipate needs - Excellent written communication skills - Time management and prioritization skills - Attention to detail - Ability to manage multiple tasks simultaneously - Professional and client-focused communication - Comfort working independently in a remote environment - Time Zone: Eastern Standard Time - Office Hours: 8:00 AM to 5:00 PM Requirements - English language proficiency Company Description For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!