Role Description Our Nova Scotia-based client, a nationally recognized not-for-profit organization, is seeking a Program Coordinator to join their team. This is an exciting opportunity for an organized, detail-oriented professional with experience in grants administration, stakeholder engagement, and program coordination. Working remotely, you will support the delivery of community funding initiatives by coordinating grant administration, supporting applicants and funding recipients, and providing operational assistance to the Community Impact team. - Serve as the primary point of contact for grant applicants, providing guidance throughout the application process and maintaining regular communication. - Coordinate the full grant administration cycle, including outreach, application intake, review coordination, and close-out. - Organize and facilitate the grant review process by coordinating review committees, scheduling meetings, and compiling reviewer feedback. - Collaborate with internal program and finance teams to ensure grant data accuracy, compliance with funding guidelines, and timely processing of program activities. - Coordinate and support virtual and occasional onsite monitoring activities with funding recipients across Canada. - Track recipient progress against funding agreements and project deliverables, identifying potential risks or concerns. - Provide day-to-day administrative support to the Community Impact team, including scheduling meetings, preparing agendas, maintaining filing systems, and updating departmental resources. - Assist with budget tracking, invoice processing, and other administrative tasks to support efficient program operations. Qualifications - 2 - 3 years of experience in program coordination, grants administration, project administration, or other related role. - Experience supporting grant programs, funding initiatives, or community-based programs is considered an asset. - Proficiency with Microsoft Office Suite and virtual collaboration tools. - Highly organized and detail-oriented. - Proactive, resourceful, and adaptable. - Skilled at building positive relationships with internal and external stakeholders. - Passionate about supporting community-focused initiatives. - Able to manage confidential information with professionalism and discretion. Company Description Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. - Administrative Staffing is committed to promoting diversity and inclusion in the workplace. - We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. - We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic. - We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

• Own the program end-to-end, from business case development through pilot delivery and scale-up recommendations. • Lead the development and validation of the commercial and financial business case, including investment analysis and unit economics. • Drive vendor sourcing and selection processes, including RFI/RFQ preparation, evaluation, negotiations, and recommendation. • Define and implement the operating model for customer protection and after-sales service solutions. • Coordinate cross-functional teams across business, technology, legal, procurement, finance, operations, and regional markets. • Prepare executive-level presentations, investment recommendations, and decision materials for senior leadership. • Oversee launch readiness, including contracting, partner onboarding, operational preparedness, and go-live activities. • Design, monitor, and evaluate pilot programs, defining success metrics and providing recommendations for future expansion. • Manage day-to-day program governance, risks, dependencies, and stakeholder communication.

• A Program Director is responsible for the executive leadership, management, oversight, financial performance, and strategic growth of a large federal program or portfolio of programs. • This role provides leadership across delivery, customer engagement, operations, and business growth while overseeing cross-functional teams responsible for delivering modern digital services. • Own overall program performance, including technical delivery, contractual execution, financial health, staffing strategy, operational excellence, and customer satisfaction across one or more federal programs. • Manage all aspects of program performance, including technical, contractual, administrative, financial, and operational responsibilities across multiple projects and workstreams. • Own program P&L, including forecasting, revenue, utilization, gross margin, staffing plans, and overall business performance. • Serve as the executive relationship owner for senior government stakeholders, building trusted partnerships that strengthen customer satisfaction and long-term business growth. • Cultivate and maintain strong customer relationships to understand evolving mission needs, maximize customer satisfaction, and communicate program health and strategic direction. • Lead executive program reviews, governance, risk management, and strategic planning across delivery teams. • Partner with Product, Engineering, Design, User Research, Accessibility, Security, and Delivery leaders to ensure successful execution of customer outcomes. • Drive continuous improvement across people, process, and technology.

• A Program Director is responsible for the executive leadership, management, oversight, financial performance, and strategic growth of a large federal program or portfolio of programs. • This role provides leadership across delivery, customer engagement, operations, and business growth while overseeing cross-functional teams responsible for delivering modern digital services. • A Program Director exhibits strong leadership and influential skills to manage complex contractual, financial, technical, and operational responsibilities while ensuring exceptional customer outcomes. • This leader serves as a trusted advisor to government stakeholders, mentors delivery leaders, partners closely with Growth and Practice leadership, and drives continuous improvement across people, process, and technology. • Own overall program performance, including technical delivery, contractual execution, financial health, staffing strategy, operational excellence, and customer satisfaction across one or more federal programs. • Manage all aspects of program performance, including technical, contractual, administrative, financial, and operational responsibilities across multiple projects and workstreams. • Serve as the executive relationship owner for senior government stakeholders, building trusted partnerships that strengthen customer satisfaction and long-term business growth.