Legal and Compliance Administrator

AttorneyAttorneyFull TimeRemoteLeadTeam 10,001+H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

6 days ago

Salary

0

Seniority

Lead

Professional Certificate10 yrs expEnglish

Job Description

Legal and Compliance Administrator

Standard Industries

• Manage complex calendars, travel, and expense reporting for one or more senior executives. • Coordinate and prepare for internal and external meetings, including agendas, briefing materials, and follow-ups. • Serve as a trusted liaison among executive leadership, board members, internal teams, and outside parties (counsel, auditors, vendors, regulators). • Draft, edit, and format correspondence, memos, presentations, and reports. • Handle sensitive and confidential information with consistent discretion. • Support the Corporate Secretary in preparing for board and committee meetings: scheduling, logistics, agenda preparation, and assembling and distributing board materials (including via board portals such as Diligent or similar). • Draft and maintain meeting minutes, board and committee resolutions, and written consents. • Maintain the company's corporate records and minute books, entity records for subsidiaries, and good-standing / annual-report filings. • Administer director and officer (D&O) questionnaires and conflict-of-interest/independence disclosures. • Own the contract lifecycle: intake, tracking, routing for review and signature, execution, organized storage, and monitoring of renewals, expirations, and key obligation dates. • Maintain the contract database / contract-lifecycle-management (CLM) system and keep it accurate and current. • Prepare, organize, and assist in redlining standard agreements (e.g., NDAs, vendor and services agreements) under attorney supervision. • Coordinate with outside counsel; manage legal files, matter tracking, and legal-invoice processing. • Support policy administration, recordkeeping, and general compliance workflows. • Prepare and file Section 16 reports — Forms 3, 4, and 5 — through the SEC's EDGAR system for directors, officers, and other reporting persons, ensuring strict compliance with filing deadlines (generally two business days for Form 4).

Job Requirements

  • 10+ years of experience supporting executives as an executive assistant, combined with paralegal or corporate / legal administrative experience.
  • Working knowledge of corporate governance practices and board support.
  • Familiarity with SEC Section 16 reporting and the EDGAR filing process.
  • Demonstrated experience with contract management and document handling.
  • Exceptional confidentiality, discretion, and professional judgment.
  • Excellent written and verbal communication, organization, and attention to detail.
  • Proficiency with Microsoft Office (or Google Workspace), Workiva and comfort learning board-portal and CLM tools.

Benefits

  • Health, Dental & Vision Insurance
  • Health Savings Account
  • Disability and Life Insurance
  • 401K Plan
  • Paid Time Off, Holidays

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