• Support the monthly close process by preparing and posting journal entries, including payroll, 401(k), accrued expenses, advertising commissions, interest on notes, depreciation, and other recurring entries. • Perform and review balance sheet reconciliations, including clearing accounts such as Bill.com, fixed assets, inventory-related accounts, and other assigned accounts. • Work closely with the IT Department to ensure all fixed assets and computer equipment are properly recorded, tracked, reconciled, and maintained in the fixed asset register. • Ensure depreciation calculations are accurate, depreciation entries are booked on time, and fixed asset records are aligned with accounting policies and supporting documentation. • Maintain and update cash burn reports, rate calculation files, and expense classifications, including software, content creation, and other operating cost categories. • Participate in procurement-related reviews by analyzing vendor costs, subscriptions, freelancer payments, and spend patterns to identify opportunities to improve the company’s cost structure. • Support inventory reconciliations by comparing accounting records with operational data, investigating variances, and coordinating timely corrections. • Support financial governance and guardrails over affiliate platforms by validating platform-related transactions, balances, and commissions, and ensuring proper accounting treatment and reporting. • Help prepare management and financial reports and ensure the accuracy, completeness, and consistency of QuickBooks Online (QBO) entries.

• Support the monthly close process by preparing and posting journal entries, including payroll, 401(k), accrued expenses, advertising commissions, interest on notes, depreciation, and other recurring entries. • Perform and review balance sheet reconciliations, including clearing accounts such as Bill.com, fixed assets, inventory-related accounts, and other assigned accounts. • Work closely with the IT Department to ensure all fixed assets and computer equipment are properly recorded, tracked, reconciled, and maintained in the fixed asset register. • Ensure depreciation calculations are accurate, depreciation entries are booked on time, and fixed asset records are aligned with accounting policies and supporting documentation. • Maintain and update cash burn reports, rate calculation files, and expense classifications, including software, content creation, and other operating cost categories. • Participate in procurement-related reviews by analyzing vendor costs, subscriptions, freelancer payments, and spend patterns to identify opportunities to improve the company’s cost structure. • Support inventory reconciliations by comparing accounting records with operational data, investigating variances, and coordinating timely corrections. • Support financial governance and guardrails over affiliate platforms by validating platform-related transactions, balances, and commissions, and ensuring proper accounting treatment and reporting. • Help prepare management and financial reports and ensure the accuracy, completeness, and consistency of QuickBooks Online (QBO) entries.

• Support the monthly close process by preparing and posting journal entries, including payroll, 401(k), accrued expenses, advertising commissions, interest on notes, depreciation, and other recurring entries. • Perform and review balance sheet reconciliations, including clearing accounts such as Bill.com, fixed assets, inventory-related accounts, and other assigned accounts. • Work closely with the IT Department to ensure all fixed assets and computer equipment are properly recorded, tracked, reconciled, and maintained in the fixed asset register. • Ensure depreciation calculations are accurate, depreciation entries are booked on time, and fixed asset records are aligned with accounting policies and supporting documentation. • Maintain and update cash burn reports, rate calculation files, and expense classifications, including software, content creation, and other operating cost categories. • Participate in procurement-related reviews by analyzing vendor costs, subscriptions, freelancer payments, and spend patterns to identify opportunities to improve the company’s cost structure. • Support inventory reconciliations by comparing accounting records with operational data, investigating variances, and coordinating timely corrections. • Support financial governance and guardrails over affiliate platforms by validating platform-related transactions, balances, and commissions, and ensuring proper accounting treatment and reporting. • Help prepare management and financial reports and ensure the accuracy, completeness, and consistency of QuickBooks Online (QBO) entries.

Role Description We’re looking for a highly organised and commercially minded Commercial & Project Administration Analyst to support our leadership team with financial forecasting, project reporting, budgeting and administration. This role will work closely with directors, project managers and the finance team to provide visibility across project performance, budgets and business operations, helping ensure projects remain profitable, well-resourced and delivered on time. Responsibilities - Commercial & Financial Reporting: - Prepare weekly and monthly management reports - Track project profitability and margins - Monitor budgets against actual project costs - Prepare variance analysis and identify cost overruns - Assist with forecasting revenue and project cash flow - Produce dashboards for management reporting - Project Costing & Forecasting: - Assist with project budgeting from commencement through completion - Forecast labour, plant and material costs - Monitor committed costs and project expenditure - Track subcontractor and supplier costs - Prepare project performance reports for management - Assist Project Managers with financial reporting requirements - Business Planning & Strategy: - Support annual budgeting and business forecasting - Analyse historical project performance - Identify trends and opportunities to improve profitability - Assist with pricing analysis for future tenders - Provide commercial insights to support business decisions - Project Administration: - Maintain project registers and reporting documentation - Assist with contract administration - Track project milestones and key deliverables - Coordinate documentation between office and project teams - Maintain accurate project records and reporting systems - Process Improvement: - Improve reporting processes and internal workflows - Develop reporting templates and dashboards - Identify opportunities for automation - Support implementation of new systems and procedures Qualifications - 5+ years' experience in Commercial Administration, Management Accounting, Project Controls or Financial Analysis - Strong budgeting and forecasting experience - Experience supporting construction, engineering or infrastructure businesses - Advanced Microsoft Excel skills - Excellent analytical and reporting skills - Strong written and verbal English communication - High attention to detail - Ability to work independently Requirements - Experience with: - Job costing - Project forecasting - Construction reporting - Xero - MYOB - Power BI - Microsoft 365 - ERP or construction management software - Procore - Jobpac - Viewpoint - CHEOPS - Buildlogic (or similar construction ERP platforms) Ideal Candidate The successful candidate will be someone who enjoys understanding the commercial side of construction projects. They'll be comfortable working with numbers, analysing project performance, preparing reports for leadership and supporting project managers with accurate financial information. They'll be proactive, commercially aware and able to identify opportunities to improve efficiency and profitability across the business.