Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote USA Working Hours: U.S. Client Business Hours About the Role We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work. If you’re someone who is organized, proactive, and reliable, this role is built for you. What You’ll Own Administrative & Executive Support (Primary Focus) - Manage calendars, meetings, and scheduling across time zones - Coordinate calls and ensure smooth daily planning - Draft and send professional emails, documents, and communications - Prepare meeting notes and track follow-ups Data & CRM Management - Update and maintain records in: - HubSpot - Salesforce - Zoho CRM - Manage spreadsheets and operational trackers - Organize digital files in: - Google Drive - Dropbox - SharePoint Research & Task Execution - Conduct online research: - Competitors - Vendors - Market insights - Turn research into: - Structured summaries - Presentations - Support ad hoc and project-based tasks Customer & Vendor Coordination - Respond to basic client inquiries or route appropriately - Communicate with vendors and track outstanding items - Ensure follow-ups are completed on time Operations & Project Support - Assist with: - Invoicing and expense tracking - Light bookkeeping (if required) - Update project management tools: - Trello - Asana - Notion - Monday.com What Makes You a Strong Fit - You are highly organized and detail-oriented - You can manage multiple tasks without dropping the ball - You communicate clearly and professionally - You are proactive and don’t wait for instructions - You are reliable, responsive, and accountable Required Experience & Skills - 1–2 years experience as a: - Virtual Assistant - Administrative Assistant - Operations Support role - Proficiency in: - Microsoft Office - Google Workspace (Docs, Sheets, Gmail, Calendar) - Strong time management and multitasking ability - Reliable internet and remote work setup Nice to Have - CRM experience: - HubSpot / Salesforce / Zoho CRM - Familiarity with: - QuickBooks / Xero - Experience supporting: - Founders - Startups - Remote teams - Managing multiple clients or executives What a Typical Day Looks Like - Review calendars and inboxes, prioritize urgent items - Schedule meetings and coordinate logistics - Update CRM records and trackers - Prepare documents, reports, or summaries - Conduct research for ongoing projects - Follow up with vendors or clients - Send end-of-day updates and prep for next day In short: You ensure everything runs smoothly and nothing falls through the cracks. Key Metrics (KPIs) - Tasks completed accurately and on time - Calendar & inbox management efficiency - No missed meetings or deadlines - Clean, organized systems and documentation - Strong responsiveness during working hours - Positive feedback from clients and stakeholders Why This Role Stands Out - High ownership and visibility across operations - Exposure to multiple business functions - Clear expectations and structured workflows - Opportunity to grow into operations or executive roles - Work directly with founders and decision-makers Interview Process - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (mock inbox/calendar + research task) - Client Interview - Offer & Background Verification Apply Now If you: - Thrive in fast-paced, remote environments - Are organized, proactive, and detail-driven - Enjoy supporting operations and execution This role is a strong fit.

• Support a team of yacht managers and captains across all administrative tasks • Track certificate and registration renewals across the fleet to ensure continuous compliance • Prepare and submit flag state filings, class renewals, and regulatory plans • Coordinate surveys, inspections, and audits with class societies and port state authorities • Prepare customs documentation for vessel arrivals and departures • Book flights, hotels, and ground transport for crew, managers, surveyors, and technicians • Research and secure berths at marinas worldwide • Request and compare quotes from suppliers, contractors, and service providers

Role Description We are currently seeking organized and detail-oriented individuals to join our team as Work From Home Booking Administrative Planners. In this role, you will assist with coordinating travel arrangements, organizing booking details, and ensuring all plans are accurate and well-structured for clients. This position involves a mix of administrative support, scheduling, and coordination, making it ideal for individuals who enjoy working behind the scenes to keep things organized and running smoothly. This is a fully remote opportunity with flexible scheduling, and no prior experience is required—training and ongoing support are provided. - Coordinate and manage bookings for flights, hotels, cruises, and vacation packages - Organize and review booking details to ensure accuracy and completeness - Assist with planning and structuring travel arrangements based on client preferences - Create and maintain organized travel plans and itineraries - Communicate with clients via email and online platforms - Assist with updates, changes, and adjustments to existing bookings - Maintain accurate records of client information and reservations - Stay informed on travel options, availability, and current promotions Qualifications - Strong organizational and time management skills - Attention to detail and ability to manage multiple tasks - Clear and professional communication skills - Self-motivated and comfortable working independently - Basic computer skills and ability to navigate online systems - Willingness to learn and follow training provided - Interest in travel and planning is a plus Requirements - Must have access to a computer and reliable internet - Must be authorized to work in the US, UK, Australia, LATAM, or Spain Benefits - 100% remote, work-from-home flexibility - Flexible schedule (part-time or full-time options) - Step-by-step training and onboarding - Ongoing mentorship and team support - Access to travel-related tools and resources - Opportunity for growth and advancement

Role Description Are you looking for a flexible opportunity that allows you to work from anywhere while helping others plan exciting travel experiences? We are seeking motivated and self-driven individuals to join our team as Freelance Travel Specialists. In this role, you'll assist clients with exploring vacation options, coordinating travel arrangements, and creating personalized travel experiences. Whether you're seeking a side opportunity, a new career direction, or a way to combine your passion for travel with professional growth, this position offers the flexibility and support to help you succeed. What You'll Do - Work with clients to understand their travel goals, preferences, and budgets - Research destinations, vacation packages, cruises, resorts, and travel experiences - Present travel options tailored to each client's interests and needs - Assist with coordinating reservations and travel-related services - Share current promotions, special offers, and travel opportunities - Guide clients through the planning process and answer travel-related questions - Maintain accurate client records and planning details using company systems - Build strong client relationships through personalized service and follow-up - Stay informed on destination trends, supplier updates, and travel industry news - Participate in online training sessions and ongoing educational opportunities Qualifications - Strong communication and interpersonal skills - Ability to work independently and stay organized - Customer-focused mindset with a desire to help others - Comfortable using online platforms, email, and web-based tools - Self-motivated with strong time-management abilities - Interest in travel, hospitality, sales, customer service, or tourism - Reliable internet connection and professional work environment - Must be at least 18 years of age - Must reside in the United States, United Kingdom, Mexico, Australia, Spain, or approved hiring regions Benefits - Fully remote work environment - Flexible schedule with part-time and full-time availability - Comprehensive onboarding and industry training - Ongoing mentorship and team support - Access to travel suppliers, booking resources, and professional tools - Travel-related discounts and incentive opportunities - Performance-based earning potential - Opportunity to build a personal client portfolio - Professional growth and advancement opportunities