• Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours. • Coordinate Mailchimp newsletter content and manage the ongoing email list. • Manage Calendly scheduling and client rescheduling requests. • Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call. • Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S. • Serve as the liaison between our client and her social media/content team. • Coordinate shipping and fulfillment for Cosmic Compass game materials.

• Provide comprehensive support to two executives • Coordinate executive meetings by preparing agendas and supporting documentation • Serve as a trusted point of contact for internal and external stakeholders • Coordinate initiatives and special projects via research and analysis

Remote Part-Time Executive Assistant Location: Austin, Texas 78701 Employment Type: Contract-to-Hire Pay rate: $27/hour Job Description: Scion Staffing has been engaged to conduct a search for an Executive Assistant / Bookkeeper for a mission-driven nonprofit organization dedicated to strengthening local journalism and community impact. This is a fully remote, part-time, temp-to-hire opportunity with a preference for candidates located in the Austin, Texas area. POSITION OVERVIEW: This is an exciting opportunity to become a trusted right-hand partner to executive leadership while helping drive the daily operations of a growing nonprofit organization. In this highly collaborative role, you'll support executive administration, bookkeeping, payroll, communications, website management, and organizational operations, serving as an integral member of a small, mission-focused team. This position guarantees a minimum of 20 hours per week and requires consistent availability Monday through Friday from 9:00 AM-1:00 PM CT, including a required Tuesday 9:00-10:00 AM CT KPI meeting, with flexibility outside of these core hours based on workload. PERKS: - Competitive compensation of $26.00-$28.25 per hour. - Fully remote, part-time opportunity with a guaranteed minimum of 20 hours per week and potential to transition into a permanent position. - Flexible scheduling outside of designated core business hours. - Join a collaborative, mission-driven organization making a meaningful impact through nonprofit journalism and community engagement. - Work alongside supportive leadership that values initiative, autonomy, trust, and professional growth. RESPONSIBILITIES: - Provide executive administrative support, including calendar management, meeting coordination, scheduling, email communications, and day-to-day operational assistance. - Manage bookkeeping functions, including QuickBooks, payroll processing through OnPay, contractor payments via Melio, budget tracking, and financial record maintenance. - Coordinate newsletters, maintain Airtable databases, update website content through WordPress, and manage community communications using Mailchimp and other digital platforms. - Support recruiting, onboarding, grant tracking, contractor coordination, Zoom meetings, and additional organizational initiatives as needed. - Publish website content, complete daily editorial support, and respond to time-sensitive operational needs during required business hours. - Independently prioritize multiple projects, maintain strict confidentiality, and serve as a dependable operational extension of executive leadership. QUALIFICATIONS: - Experience supporting executives while managing bookkeeping, office administration, operations, or business support functions. - Working knowledge of QuickBooks and experience using platforms such as Google Workspace, Microsoft Office, Zoom, WordPress, Airtable, Mailchimp, OnPay, Melio, or the ability to quickly learn new software. - Exceptional organizational, communication, and time management skills with strong attention to detail. - Self-motivated and comfortable working independently in a remote, fast-paced, entrepreneurial environment. - Passion for nonprofit work with a collaborative, service-oriented approach and the ability to wear multiple hats. COMPENSATION AND BENEFITS: - $26.00-$28.25 per hour, depending on experience. - Fully remote, part-time, temp-to-hire opportunity. - Guaranteed minimum of 20 hours per week. - Required availability Monday-Friday from 9:00 AM-1:00 PM CT, including the weekly Tuesday 9:00-10:00 AM CT KPI meeting. Outside of these core hours, work may be completed on a flexible schedule based on deadlines and organizational priorities. - Opportunity for long-term employment with a mission-driven nonprofit organization. ABOUT OUR SEARCH FIRM: Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

• Maintain a high level of responsiveness and accessibility in a fully remote environment, promptly addressing emails, calls, and messages from leaders and stakeholders, and ensuring timely follow-up on all requests. • Coordinate and manage complex executive calendars, including meetings, conference calls, web presentations, and long-range scheduling, while resolving conflicts and projecting schedules at least 3 months in advance. • Coordinate and manage executive travel arrangements in alignment with Honest’s travel and expense policies. • Manage executive expenses in compliance with Honest’s expense and reimbursement policies. • Facilitate clear, concise, and productive internal and external communication, ensuring priorities and “asks” are well-defined and appropriate stakeholders are engaged. • Gather and distribute meeting materials (e.g., agendas, dashboards, data points, and updates) to leaders at least 48 hours in advance of meetings and discussions. • Support administrative and operational projects affecting the team, department, and broader organization as needed. • Compile information from various sources to create first drafts of presentations and documents for internal and external use, ensuring alignment with Honest’s brand standards. • Manage internal and external deliverables for supported executives by tracking deadlines, following up with stakeholders, and ensuring commitments are completed on time. • Plan and execute company-wide events (e.g., Senior Leadership Team Summit) and team meetings or offsites, including logistics coordination, travel, meeting space, catering, and thoughtful team-building activities, while maintaining strong attention to cost-effectiveness and attendee experience. • Maintain leaders’ internal and external Microsoft contacts. • Support recruiting and onboarding efforts by coordinating candidate scheduling and travel, and assisting with new colleague onboarding activities as needed. • Collaborate across the Executive Assistant team to provide backup support and contribute to broader organizational initiatives and priorities as needed. • Support centralized operational and office management responsibilities across Honest in a remote environment, including managing electronic mail distribution, coordinating shipments (e.g., FedEx), ordering supplies, and routing materials efficiently. • Available for travel 1-2 times per year, as needed • Perform other related duties and responsibilities as assigned.