Unified Security Operations, Delivered.
Payroll Manager
Location
United States
Posted
20 hours ago
Salary
$80K - $100K / year
Seniority
Lead
Job Description
Payroll Manager
UltraViolet Cyber
• Lead end-to-end semi-monthly and monthly payroll processing for 350+ employees and contractors across multiple EINs in the U.S. and Canada (NAM). • Oversee payroll operations in India (APAC) for 400+ employees, partnering with regional teams to ensure consistency, compliance, and cross-border alignment. • Ensure full compliance with federal, state, and local tax laws; including timely tax filings, withholdings, and multi-state registrations. • Reconcile payroll liabilities (taxes, benefits, garnishments) in close partnership with HR and Finance. • Collaborate with HR and Finance to reconcile journal entries, ensuring accurate labor expense classification across entities. • Maintain timely updates to compensation, deductions, and benefits in partnership with HR. • Manage HSA contribution uploads, ensuring accurate and timely funding in coordination with benefits and banking partners. • Oversee UK pension import processes, ensuring compliance with auto-enrolment requirements and accurate submission to pension providers. • Champion data integrity and security across all payroll systems and employee records. • Serve as the escalation point for employee payroll inquiries; responsive, clear, and professional. • Coordinate with Accounting to post labor costs from timesheet systems into the ERP and appropriate cost centers. • Work with Accounting to segment payroll across direct and indirect cost pools; project-based costs, fringe, overhead, and G&A. • Collaborate with FP&A and Project Accounting on labor forecasting and headcount budget planning. • Prepare payroll-related metrics, management reports, and audit-ready documentation. • Drive payroll system automation, improvements, and migration projects; ensuring data accuracy and continuity throughout. • Enforce payroll-related GL coding and segmentation policies across departments. • Maintain rigorous documentation and internal controls around payroll processes and approvals. • Lead payroll components of internal and external audits; identify gaps and implement corrective actions. • Ensure accurate and timely filings for federal and state wage and tax reports (W-2, 941, etc.). • Coordinate with external accountants and tax advisors on payroll compliance and filing obligations. • Maintain state payroll registrations and ongoing reporting requirements across all applicable jurisdictions.
Job Requirements
- Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
- 7+ years of payroll experience in a multi-state, multi-entity environment — NAM, EMEA and/or APAC exposure strongly preferred.
- Experience with multi-currency payroll and foreign exchange considerations.
- Strong knowledge of US payroll tax law, compliance requirements, and regulatory reporting; familiarity with UK and/or India payroll regulations a plus.
- Hands-on experience with timesheet systems, labor cost segmentation, and payroll journal entries.
- Advanced Excel skills — reconciliation, data validation, pivot tables, and reporting.
- Proficiency with ADP Workforce Now or a comparable payroll platform.
- Clear communicator with a track record of effective cross-functional collaboration.
- Unwavering discretion with sensitive and confidential employee information.
- Experience with ERP systems, particularly NetSuite.
- Familiarity with GDPR and data privacy regulations required for EMEA payroll operations.
- Familiarity with Ramp or similar modern financial platforms.
- Knowledge of project-based cost allocations and indirect rate structures.
- Certified Payroll Professional (CPP) and/or Global Payroll Management (GPM) certification(s).
Benefits
- Competitive salary and performance-based incentives
- Flexible working hours and remote-first culture
- Career growth opportunities in a rapidly expanding company
- Exposure to enterprise-level finance and payroll operations
- Supportive team culture with a focus on excellence and collaboration
- 401(k), including an employer match of 100% of the first 3% contributed and 50% of the next 2% contributed
- Medical, Dental, and Vision Insurance (available on the 1st day of the month following your first day of employment)
- Group Term Life, Short-Term Disability, Long-Term Disability
- Voluntary Life, Hospital Indemnity, Accident, and/or Critical Illness
- Participation in the Discretionary Time Off (DTO) Program
- 11 Paid Holidays Annually
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