Document Controller - Project Assistant Location: Australia Job Description: Document Controller / Project Assistant Function Projects & Transformation Type Contract Salary Projects & Transformation Victoria This is some text inside of a div block. i-bullet i-bullet i-bullet Melbourne CBD Based, there is a requirement for 1 day per week on-site in the Western Suburbs (10kms from CBD). The role of Document Controller / Project Assistant is situated within our client's small project team, which is managing 3 projects for 1 major Customer. It involves the construction, maintenance, and operation of critical infrastructure. The position exists to ensure rigorous document control, data accuracy, and project administration support across major infrastructure projects. It contributes to the broader change initiatives by enabling transparent, compliant, and well-managed project workflows vital for successful delivery and regulatory adherence. About the Role - Manage and support project documentation activities, including version control, archiving, and document retrieval - Support project teams with updates to project registers, including variations, drawings, RFI, and issue logs - Coordinate documentation requests and transmission, ensuring alignment with project governance standards and data systems such as Vault, Aconex, and Salesforce - Assist in preparing project reports, quality audits, and documentation for tendering and contract purposes - Train personnel on document control procedures and tools, maintaining internal registers and compliance standards - Liaise with stakeholders to obtain schedule updates and maintain data integrity across project systems About You - Experience in document management within project or engineering environments - Strong understanding of project administration, control frameworks, and compliance standards - Familiarity with systems including Aconex, MS Suite, MS Excel as well as SharePoint and ideally, SAP - Experience working in the energy or infrastructure sectors is advantageous - Excellent communication skills, with a proactive approach to stakeholder engagement - Tertiary qualification in Business, Engineering, or Contract Management is a plus - Demonstrates adaptability, strong organisational skills, and meticulous attention to data accuracy Why Join - Contribute to vital infrastructure projects that support Victoria - Collaborate within a team committed to high standards and continuous improvement - Opportunities to develop skills in project controls, data management, and stakeholder coordination - Hybrid working arrangements available Work Rights You must have full Australian working rights. If you are ready to bring your organisational skills and project administration expertise into a purpose-driven environment, we invite you to apply ONLINE. We look forward to partnering with you to deliver impactful change. Who is Emmbr? Emmbr is more than a recruitment agency. We're a talented team of problem solvers specialising in expanding teams and sourcing skills at all levels in technology, data, and business transformation. Whether you're searching for the next member of your team or exploring a career change, we'll support you throughout. Emmbr is committed to delivering Talent solutions thoughtfully, prioritising transparent, sustainable outcomes and a positive recruitment experience for all involved. Leonie Jennings Senior Customer Success Manager Apply now https://www.aplitrak.com/?adid=bGVvbmllLjM5ODQwLjEzMTc1QG1hcnNoYWxsbWNhZGFtYXUuYXBsaXRyYWsuY29t Apply Now Thank you! Your submission has been received! Oops! Something went wrong while submitting the form. More jobs like this Workday Specialist (Sydney or Melbourne) Function Projects & Transformation Type Contract Salary i-bullet Workday Specialist i-bullet 12 month contract i-bullet Sydney or Melbourne Principal SCADA OT Specialist Function Cybersecurity Type Permanent Salary Bonus i-bullet Leading utilities business, Melbourne based, flexible hybrid working i-bullet Competitive salary plus bonus, permanent Full-time i-bullet Work at the forefront of the energy transition Senior Project Manager - Regulatory Function Projects & Transformation Type Contract Salary AU$950 - AU$1050 per day i-bullet Delivery of CDR Program i-bullet Mid-Tier Financial Services i-bullet Vendor management & accountability

• Own the monthly, quarterly, and annual close process. • Prepare and review financial reports. • Supervise core accounting functions including Accounts payable, Accounts receivable, Payroll accounting, Fixed assets and capitalization, Expense management, and corporate credit cards. • Design, implement, and monitor internal controls. • Lead continuous improvement initiatives.

• Manage accounting operations including accounts payable and receivable • Implement internal controls • Oversee financial close processes • Prepare reconciliations and financial statements • Administer distribution of financial packages • Ensure efficient accounting systems • Coordinate external audits

• Lead month-end close activities for assigned LATAM entities • Execute comprehensive balance sheet reconciliation processes • Manage multi-currency accounting activities • Prepare comprehensive P&L and Balance Sheet variance analysis • Coordinate and support internal and external audit activities • Drive process improvement initiatives