• Manage day-to-day bookkeeping and financial administration. • Process sales and purchase invoices accurately and on time. • Reconcile bank accounts and maintain accurate financial records. • Support accounts payable and accounts receivable processes. • Monitor cash flow and outstanding payments. • Prepare financial information for the company's accountants. • Maintain accurate bookkeeping records and ensure financial data is up to date. • Oversee the day-to-day administration of the business. • Maintain company records, documents and internal systems. • Support the Director with general administrative tasks. • Coordinate business documentation and internal processes. • Ensure company records remain organised, accurate and compliant. • Manage recruitment compliance documentation. • Ensure candidate and company compliance records are maintained and up to date. • Monitor document expiry dates and ensure timely renewals. • Support compliance processes in line with company and client requirements. • Maintain accurate compliance records across company systems. • Provide administrative support to the wider recruitment team. • Assist with process improvements to increase operational efficiency. • Work closely with management to ensure smooth day-to-day business operations. • Take ownership of recurring administrative and finance tasks with minimal supervision.

Title: Litigation Legal Administrative Assistant (Employment Law Preferred)- 3569828 Location: Dallas, Texas, United States hybrid Salary/Payrate: $70K-$90K annually bonus and AWESOME benefits!!! Work Environment: 90 days ONSITE and then 1 day per week work from home Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION Litigation Legal Administrative Assistant to join our law firm client’s team. This role provides direct support to attorneys and contributes to the efficient and professional operation of the firm. Position Summary The Legal Administrative Assistant plays a critical role in supporting attorneys through high-quality administrative, technical, and client service work. The ideal candidate is detail-oriented, highly organized, proactive, and able to thrive in a fast-paced environment. This position requires strong technical skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality and professionalism. Key Responsibilities: Document Preparation and Management - Prepare, revise, and format complex legal documents such as pleadings, discovery, and briefs using advanced Word features including styles, tables, cross-references, table of contents, and table of authorities. - Draft correspondence, memoranda, and standard legal documents from written or verbal instructions. - Assist with filings, closings, notebooks, exhibits, and other materials. - Experience filing in state and federal courts using Pacer or Texas eFile or the equivalent type of filing systems. - Transcribe dictation and handwritten notes accurately using proper legal terminology. - Proofread documents for grammar, punctuation, accuracy, and consistency. - Organize and maintain electronic and physical client files, including opening new matters, conflict checks, and preparing files for closure. Administrative Support - Manage attorney calendars, deadlines, and reminders. - Coordinate meetings, conference calls, and videoconferences, including materials and logistics. - Handle time entry, billing memos, reimbursements, and expense reports; ensure timely submission for all assigned timekeepers. - Review and route incoming mail; process outgoing mail in accordance with firm guidelines. - Answer, screen, and route telephone calls promptly and professionally. - Assist with travel arrangements and preparation of materials for presentations or publications. - Provide overflow support to attorneys, paralegals, and other team members. Client Service - Greet clients and visitors with professionalism and courtesy. - Prepare client meeting materials, update contact lists, and assist with general client inquiries. - Maintain confidentiality of all attorney-client and firm information. - Communicate effectively with attorneys, staff, clients, and external parties. Technology and Software - Use Microsoft Word, Outlook, Excel, PowerPoint, iManage, Workshare Compare, Innova, Best Authority, iTimekeep, and other legal software. - Participate in in-house training to maintain and improve technical proficiency. Professional Expectations - Demonstrate strong organization, prioritization, and follow-through. - Maintain punctuality, reliability, and a professional appearance. - Exhibit a positive, team-oriented attitude and a willingness to assist others. - Adhere to firm policies and procedures. - Work additional hours as needed to meet deadlines. - Perform duties with integrity, discretion, and respect. Qualifications: Education and Experience - High school diploma or equivalent required; additional education preferred. - Two to four years of legal administrative experience in a law firm setting preferred. Skills and Abilities - Proficiency in Microsoft Office and legal software; skills testing may be required. - Ability to produce and format complex legal documents accurately. - Employment Law experience strongly preferred. - Typing speed of at least 70 words per minute with a high degree of accuracy. - Strong written and verbal communication skills. - Excellent proofreading and attention to detail. - Ability to manage competing priorities in a fast-paced environment. - Strong interpersonal skills with the ability to communicate tactfully and professionally.

Job Title: Legal Administrative Assistant (Litigation and/or Corporate) Location: Dallas TX Salary/Payrate: $80K-$95K annually and AWESOME benefits!!! Work Environment: Hybrid (3 days onsite / 2 days WFH after 1-month ramp up period) Term: Permanent / Fulltime Bachelor’s degree required: HIGHLY PREFERRED Referral Fee: AMS will pay $500 should the person you refer gets hired  JOB DESCRIPTION There are 2 open positions – (1) Litigation LAA and (1) Corporate Transactional LAA The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; managing extensive and detailed domestic and international travel arrangements; high volume processing of new business intake; handling extensive and intricate client billing; preparing and submitting attorney expenses; inputting attorney time entries; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; document processing and editing; prepare and format legal documents; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. As a Legal Secretary, your duties will include but not be limited to: - Assist attorneys with frequent and voluminous new client applications and conflict checks - Prepare and revise, format and finalize a wide variety of legal documents, including Printing, Scanning and various binding methods as appropriate. - Open, review and route mail and other correspondence as directed - Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) - Work closely with Accounting Department staff to prepare high volume client billings and receivables to meet client billing format and reporting requirements - Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines - Prepare and submit expense reports - Prepare and revise, format and finalize a wide variety of legal documents - Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies - Interact on a daily basis with departments within the Firm to facilitate highest possible legal support - Answer, screen and place phone calls to clients and other business associates and respond to client inquiries - Open, review and route mail as directed - Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Skills & Competencies: - Knowledge of corporate transactional and closing processes - Advanced knowledge in formatting briefs, pleadings and other litigation documents - Knowledge of e-filings, Texas and Federal Court procedures - Knowledge of legal terminology - Excellent written and verbal communication skills - Ability to deal courteously and effectively with others - Ability to read, interpret and follow instructions - Ability to work core business hours with flexibility for overtime, as required - Personable, professional, detailed-oriented and a problem solver - Able to prioritize tasks in a high-pressure environment - Strong organizational skills combined with the ability to work independently and be resourceful with problem solving Qualifications & Required Experience: - Bachelor’s degree preferred - Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys required. - Position also requires the ability to work under pressure to meet strict deadlines

Title: Litigation Legal Administrative Assistant- 3606864 Location: West Palm Beach, Florida, United States Job Description: Job Title: Litigation Legal Administrative Assistant Location: West Palm Beach FL 33401 Salary/Payrate: $75K-$85K annually and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH after ramp up period) Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION The ideal candidate will have excellent organizational and communication skills, be tech savvy, and have the ability to multitask. Proficiency in Microsoft Outlook, Excel and Word is required.  Skills Required - Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal cases matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent - Ability to transcribe legal documents, correspondence and report from rough draft or dictation - Ability to organize and prioritize numerous tasks and complete them under time constraints - Ability to proofread typed materials for grammatical, typographical or spelling errors - Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact - Several years of experience is necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision - Ability to work overtime if needed.