Pear Tree. logo
Pear Tree.

Hire smarter, hire globally — scale your business while saving up to 80% on local costs. www.pear-tree.com

Strategic Executive Assistant – Director

Location

Philippines

Posted

1 day ago

Salary

₱80K - ₱100K / month

Seniority

Lead

Bachelor Degree5 yrs expEnglish

Job Description

Strategic Executive Assistant – Director

Pear Tree.

• Act as the Director's trusted sounding board for new ideas and business initiatives • Research new opportunities, suppliers, technologies and market trends • Evaluate ideas based on commercial viability, cost, risk and return on investment • Prepare business cases and recommendations • Break large ideas into actionable project plans • Prioritise initiatives based on business objectives • Manage the Director's diary, meetings and priorities • Prepare meeting agendas and briefing documents • Take meeting minutes and ensure action items are completed • Manage email correspondence and follow-ups • Coordinate travel and appointments when required • Track strategic projects from concept through to completion • Coordinate internal teams and external stakeholders • Follow up outstanding actions and deadlines • Produce project status reports • Conduct competitor and market research • Investigate new software and technologies • Source suppliers and obtain pricing • Analyse data to support decision making • Prepare presentations and executive reports • Identify inefficiencies across the business • Recommend improvements to systems and workflows • Develop Standard Operating Procedures (SOPs) • Assist with implementing automation and AI tools • Document business processes • Liaise with clients, suppliers and subcontractors • Coordinate with project managers and administration staff • Prepare professional reports and presentations • Represent the Director professionally when required

Job Requirements

  • 5+ years' experience as an Executive Assistant, Operations Coordinator, Project Coordinator or Chief of Staff
  • Exceptional organisational skills
  • Strong commercial awareness and business acumen
  • Excellent research and analytical abilities
  • Advanced Microsoft Office and Google Workspace skills
  • Outstanding written and verbal English
  • Ability to work autonomously and solve problems independently
  • Strong project management skills
  • High attention to detail
  • Experience with:
  • Monday.com
  • Asana
  • ClickUp
  • Notion
  • Microsoft Planner
  • Power BI
  • ChatGPT and AI productivity tools
  • Construction or engineering industry experience

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