Program Coordinator, Veteran Services
Location
Canada
Posted
1 day ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Program Coordinator, Veteran Services
NUVISTA Mental Health
Role Description The Program Coordinator - Veteran Services serves as the primary client contact across NuVista Mental Health and True North Psychological Services, ensuring a seamless intake and service navigation experience. This role supports client engagement, program coordination, and accurate administrative and billing processes across clinical services. Key Responsibilities - Client Intake, Navigation & Communication - Manages intake and onboarding while supporting clients through service access and ongoing engagement. - Serve as first point of contact for referrals and guide clients through intake and onboarding. - Match clients to appropriate clinicians/services and coordinate insurance requirements (Blue Cross, VAC, K-numbers). - Provide education on services and maintain regular communication to support engagement and reduce drop-out. - Support access to additional services such as therapy, neurofeedback, and assessments. - Program Coordination & Tracking - Ensures efficient scheduling, documentation, and monitoring of client and program activity. - Manage scheduling, intake documentation, and client file setup across systems. - Track client progress, retention, and outcomes using program tracking tools. - Monitor and report on participation, drop-outs, and program feedback. - Billing & Administrative Support - Maintains accurate billing and coordination across internal and external systems. - Submit and reconcile VAC/Blue Cross and internal billing claims. - Ensure accuracy and consistency across all program billing. - Coordinate with clinic teams for private billing processes. - Collaboration & Continuous Improvement - Supports consistent program delivery and ongoing process improvement across teams. - Contribute to development and refinement of processes, documents, and training materials. - Participate in team training and knowledge-sharing to support consistency across programs. - Support alignment of practices across the network and sub-brands. Qualifications - Post-secondary education in healthcare administration, psychology, or related field. - 2+ years administrative coordination experience (mental health/clinical preferred). - Experience in a psychology clinic or with government-funded programs (e.g., CBT-I, ADHD, Neurofeedback) an asset. - Strong organizational, communication, and interpersonal skills. - Experience in handling sensitive health information with confidentiality and professionalism. - Comfortable with virtual client coordination and virtual work settings. - Insurance billing experience (e.g., VAC, Blue Cross). - Proficiency with Jane App, Microsoft Excel, and email communication an asset. Core Competencies - Communication : Communicates clearly and effectively; strong presentation and active listening skills. - Computer Skills : Proficient with technology; quickly learns new tools and leverages systems to improve efficiency and performance. - Ethics & Integrity : Demonstrates honesty, accountability, and maintains strict confidentiality. - Interpersonal Skills : Builds strong relationships and works collaboratively with others. - Organizational Skills : Manages time effectively and maintains organized, efficient systems and workspace. - Productivity : Manages workload efficiently and consistently meets performance objectives. - Quality Focus : Produces accurate work and proactively identifies opportunities for improvement.
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