GP Strategies Corporation logo
GP Strategies Corporation

We help organizations transform through their people

Training Assistant

AssistantGeneralFull TimeRemoteSeniorTeam 1,001-5,000Since 1966H1B SponsorCompany SiteLinkedIn

Location

Colombia

Posted

6 days ago

Salary

0

Seniority

Senior

High SchoolEnglish

Job Description

Training Assistant

GP Strategies Corporation

• Support the execution and follow-up of brand events and training sessions across multiple countries • Assist in planning and coordinating training schedules alongside the Training Administrator • Provide on-site and remote support for events, including low-demand sessions and special activities • Ensure proper logistics and execution of in-person events for seamless delivery • Handle travel arrangements, including flight bookings and accommodation for events • Coordinate instructor per diems (viáticos), especially for Ecuador, and track cash advances across countries • Support the Project Coordinator in updating planning changes prior to submission to the client • Ensure all logistical components are aligned and delivered on time • Assist in budget preparation for events and monitor execution against planned costs • Track and manage feeding costs (FEE adjustments) related to in-person training sessions by country • Maintain and update the Master File with cost tracking, invoicing data, and expense records • Record credit card expenses, transportation (Uber), and other operational costs accurately • Validate billing information for client charging, including fees, overtime, logistics, and freelancer costs • Support the issuance of entry sheets in coordination with the Project Manager and track invoice submission • Assist in onboarding new suppliers by collecting required documentation • Source, confirm, and follow up on supplier payments • Prepare cost reports and summaries for events • Identify opportunities to improve operational efficiency and support GP Strategies. • Ensure data accuracy and organization across all tracking files and documentation

Job Requirements

  • Previous experience in administrative, logistics, or training support roles
  • High School Diploma in related areas
  • Experience supporting operations in multinational or multi-country environments is a plus
  • Proficiency in Microsoft Office tools
  • Intermediate to advanced Excel skills (data tracking, reporting, basic analysis)
  • Experience managing data files and administrative records
  • Strong interpersonal skills to interact with clients and dealer network stakeholders
  • Ability to work under pressure and manage multiple priorities
  • Fast learner with adaptability and openness to change
  • Clear and assertive communication skills
  • Strong attention to detail and organizational capability
  • Analytical mindset with problem-solving skills
  • High level of commitment and accountability
  • Proactive attitude with continuous improvement mindset
  • English and/or Portuguese proficiency will be considered a plus

Benefits

  • All of our job openings are open to people with disabilities.
  • Health insurance
  • Retirement plans
  • Paid time off
  • Flexible work arrangements
  • Professional development

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