Role Description This is a remote position. This opportunity supports a serial entrepreneur and investor who leads a high-end community and education business focused on helping 7- to 9-figure founders scale and exit through acquisitions. The business operates through two primary channels: a flagship annual CEO M&A summit that brings the community together, and an advisory membership program where founders receive ongoing guidance on acquisition strategies. M&A is the central focus across all areas of the business. The role serves as the operational right hand to the founder, with the primary focus centered on the community platform and its related initiatives. Responsibilities also extend across additional ventures, including a virtual merger roll-up platform currently in development, strategic advisory collaborations, and personal M&A projects. This position supports one executive across multiple business lines, requiring the ability to manage several moving priorities and contexts simultaneously while keeping operations organized and aligned. At its core, this is an operations-driven role. The position requires someone who can take a constant flow of priorities, ideas, and requests from a fast-moving founder and translate them into structure, execution plans, and accountability. The ideal candidate is naturally organized, highly adaptable, detail-oriented, and proactive in identifying operational gaps before they become problems. This is not an automation-building or AI-engineering position. An AI-powered operating system is already in place to support day-to-day execution. The role focuses on operating within that system effectively, maintaining consistency, and ensuring execution quality across communications, scheduling, and operational workflows. Attention to detail is critical, including identifying inconsistencies such as incorrect dates, missing attachments, incomplete recipient lists, or messages sent prematurely. The business operates primarily on Israel time while much of the network and operations are U.S.-based, making cross-time-zone coordination a key component of the role. Managing calendars, inboxes, and workflows across both regions will be part of the day-to-day responsibilities. This role is ideal for someone who thrives in fast-paced entrepreneurial environments, can bring clarity and structure to moving priorities, and is comfortable using AI tools as part of operational execution rather than building technical systems themselves. Responsibilities - Serve as the founder’s day-to-day project manager by capturing priorities, initiatives, and responsibilities across the organization and related ventures. - Proactively clarify priorities, identify items that may be falling behind, and confirm next steps. - Maintain a structured and organized view of all ongoing projects, tasks, and operational priorities. - Manage and prioritize the founder’s email inbox, including triaging communications and flagging urgent matters. - Prepare, organize, and maintain email drafts for review and approval. - Oversee full calendar management, including scheduling, coordination, prioritization of meetings, and cross-time-zone logistics. - Prepare briefing materials and context ahead of meetings and ensure all follow-ups, action items, and decisions are documented and executed. - Coordinate meetings and operational logistics related to the organization’s programs, memberships, and events. - Capture, organize, and maintain records from meetings, decisions, and key communications. - Build and maintain clear systems for storing recordings, documents, meeting notes, and operational records. - Operate and manage existing AI-driven workflows and organizational systems. - Review all AI-generated outputs before distribution, ensuring accuracy and consistency. - Maintain clear review and approval processes. - Coordinate regular outreach and communication efforts with advisory or membership stakeholders. - Support members and stakeholders with resource requests, scheduling, communication follow-ups, and operational coordination. - Manage content review and approval workflows. - Coordinate travel logistics including flights, accommodations, transportation, itineraries, and scheduling. - Prepare travel briefing materials and manage travel-related expense documentation. - Assist with occasional personal and administrative tasks while maintaining professionalism, confidentiality, and discretion. Requirements - An operations mindset above all: you naturally turn unstructured input into a clear, ordered plan. - Highly organized, with quick, reliable attention to detail. - Able to hold several distinct contexts at once across multiple initiatives. - 3+ years supporting a senior executive, founder, or operations lead in a fast-paced environment. - Comfortable managing complex, multi-time-zone calendars and inboxes. - Quick and sharp in real-time conversation. - Genuinely comfortable using AI tools like Claude or ChatGPT as part of daily work. - Strong written communication in English. - Proficiency with Google Workspace. - Exceptional discretion with sensitive information. Attributes - Proactive and solutions-oriented. - Quick and witty. - Knows when to act and when to check. - Exceptional discretion with sensitive business and personal information. - Fresh, eager to learn, and genuinely cares about doing the job well. - Thrives under pressure and adapts readily as responsibilities evolve. Benefits - Remote: LATAM - Salary: $2,800 – $3,400 Monthly