Role Description Do you have attention to detail, accuracy when dealing with data, can you manage conflicting deadlines, take effective minutes, quickly deal with spreadsheet and data management systems and gently remind colleagues of tasks? Please join our vibrant Accommodation Services Team, support managers and teams to improve support and quality and make a difference in people's lives. This key role provides administrative support, coordination, data collection, information management and reports across quality and performance. You will also provide administrative support to the Regional Heads of Operations, the Organisational Duty System and contribute to the organisation’s Quality Team. Key Responsibilities - Administrative support - Work closely with the Regional Heads of Operations and Wellbeing and Development managers offering administrative support where needed. - Co-ordinate regular operational group meetings, including venue or Teams booking, keeping track of actions, circulating the agenda, taking minutes and scheduling. - Co-ordinate regular quality meetings, including venue booking, keeping track of actions, circulating the agenda, taking minutes and scheduling. - Support Heads of Departments regular meetings, managing the agenda and taking minutes. - Collating and producing information for use by senior managers and trustees in Committee meetings, liaising with colleagues across all departments where necessary. - Providing administrative support to the policy and procedure review cycle. - Be the key administrator and point of contact for Together’s incident, accident, and complaints reporting software, guiding staff on how to use the system via webinars/phone support and email. - Use of software to present information in various formats including graphs, flow charts and infographics, where required. - Provide administrative support to the operations duty system (e.g., on call rota management, checks on the automatic number transfers). - Where required, be first point of contact for complaints or compliments made by phone about Together services. - Where required, provide ad-hoc support for other departments including CMS (data management system), inbox/query management. - Administration and data management - Ensure that data for incident, accident and complaints review meetings are met, providing different formats of presentation including graphs, tables and where required, infographics. - Carry out light computer drive-based filing and correspondence duties where required. - Support operations manager with reminders of deadlines and collating data to be communicated to or from other department (e.g. Finance, Housing, HR, Training). - Organise meetings including venue booking, catering, circulating agendas and producing minutes. - Provide support to the Health and Safety Manager, attending meetings, collating and providing data for use in reports to trustees. - Keep up to date record of all services with key points of contacts and key details, review regularly and distribute to relevant staff. - Support with the management of operational emergency on-call system. - When required, provide ad-hoc support in data collating, and inbox management for Together’s client management system. - General - Work closely with a wide range of colleagues from Operations, Communications, HR, Finance, Learning & Development. Be a point of contact for internal operations inquiries. - Within own areas and activities and mindful of others, maintain a safe, healthy and secure working environment. - Promote and maintain Together’s philosophy and policies in all areas of work. - Travel to Together sites and other venues around the UK if required. - Confidentiality - Information relating to people we work with must be treated in the strictest confidence and discussed with colleagues only with prior consent of the individual, unless in the case of risk. - Information relating to staff must be treated in the strictest confidence and discussed only with other senior staff or line manager. Qualifications - Able to communicate clearly with colleagues of all levels, external contacts and service users. - Responds efficiently and effectively to customer needs, and is focused on finding a solution. - Completes standard letters, forms and records legibly and without errors, showing a high standard of IT skill. - Keeps accurate and complete records and handles data appropriately according to legislation, policies and procedures. - Able to suggest improvements to team processes as they relate to quality and performance. - Experience of supporting a busy department managing different priorities, organising a high volume of incoming information efficiently. - Responds positively and quickly in response to new information, changing conditions or unexpected obstacles. - Confident in making decisions within job scope. - Relates to others in an open, constructive manner. - Able to resolve complaints or issues diplomatically. - Ability to break down large tasks into manageable pieces of work to meet deadlines. - Ability to grasp IT & administrative systems quickly and learn while doing. - Highly organised and able to keep track of information from a variety of sources. - Ability to develop new systems to record and track information. - Advanced level Excel skills or experience of administering a quality management system. - Experience or knowledge of contributing to reviewing policies and procedures. Benefits - All PS to be assessed at application and interview.

Role Description - Sicherstellung der monatlichen Lohn- und Gehaltsabrechnungen unter Berücksichtigung der steuer-, sozialversicherungs- und arbeitsrechtlichen Bestimmungen - Sicherstellung des Zeitmanagements, insbesondere in der Pflege von Fehlzeiten, Eingabe von Zeitkorrekturen sowie der Anlage von Schichtplänen - Ansprechpartner/in für Mitarbeiter/innen, Vorgesetzte, Krankenkassen, Prüfer usw. bei abrechnungsrelevanten bzw. personalwirtschaftlichen Fragestellungen - Erstellung von Standard-Arbeitsverträgen und Zusatzverträgen nach Vorgaben - Betreuung der Zeitarbeit inklusive Auswertung und Kommunikation - Entlastung des Teams in der administrativen Personalarbeit, insbesondere im Schriftverkehr - Organisation von Jubilar Ehrungen Qualifications - Abgeschlossene kaufmännische Ausbildung z. B. als Industriekaufmann (m/w/d), oder eine vergleichbare Qualifikation mit fundierten Zusatzqualifikationen im Personalbereich z. B. Weiterbildung zum Lohnbuchhalter (m/w/d) - Berufserfahrung in der Personalabrechnung sowie im Vertragswesen zwingend erforderlich - Fundierte Kenntnisse im Arbeits- und Sozialversicherungsrecht - Idealerweise Erfahrungen in der Arbeit mit der Software P&I LOGA - Ausgeprägte Kommunikationsstärke sowie eine sehr gute Ausdrucksweise - Routinierter Umgang mit den gängigen MS-Office Programmen - Hohes Dienstleistungsverständnis sowie Teamfähigkeit - Organisationsgeschick sowie eine strukturierte Arbeitsweise Benefits - 30 Tage Urlaub - Betriebliche Altersvorsorge - Fahrradleasing - Feedbackgespräche - Flexible Arbeitszeiten - Homeoffice - Kantine - Massage - Mitarbeiterrabatte - Sportaktivitäten - Teamevents - Vermögenswirksame Leistungen Company Description Die TECE SE ist ein weltweit tätiger System­hersteller für Sanitär- und Heizungsinstallation. Unsere Produkte vertreiben wir über den Fachgroß­handel sowie über unsere 22 Tochtergesellschaften und zahlreichen Vertrieb­spartner weltweit. Insgesamt beschäftigt die TECE Gruppe rund 1.700 Mitarbeiter/-innen.

• Support existing staff with the administration and maintenance of Oracle Primavera Unifier • Maintain and support Oracle Primavera Unifier Version: 26.6 and higher • Make changes to existing business processes, data views, user-defined reports, BI custom prints, etc. • Identify configuration defects and make the necessary corrections and to assist application administrators with first level user support. • Maintain existing ASP code for the reservations portal and the DFA Bureau of Buildings (BOB) project listing web pages.

• Support Business Development activities by coordinating NDAs, teaming agreements, and proposal compliance requirements (Reps & Certs, OCI, etc.) • Review contract awards for accuracy, including CLIN structure, pricing alignment, period of performance, and FAR/DFARS requirements, and coordinate internal implementation • Administer contract and subcontract modifications, including funding updates, and ensure alignment with internal systems (e.g., Unanet, SharePoint) • Coordinate with Finance and Project Controls to validate funding, invoicing requirements, and contract data accuracy • Support issuance and administration of subcontracts and vendor agreements, ensuring proper flow down of contractual requirements • Communicate contract terms, risks, and obligations clearly to internal stakeholders in a way that can be understood by non-contract personnel • Support contract closeout activities, including reconciliation of funding, release of claims, and document completion • Identify opportunities to improve contract administration processes, templates, and documentation consistency