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Records & Mail Coordinator
Location
Alabama
Posted
10 days ago
Salary
0
Seniority
Senior
Job Description
Records & Mail Coordinator
Burjline Builders
• Maintain, update, and organize electronic and physical records with a high degree of accuracy • Process, review, and verify documents before entering or filing information into company systems • Coordinate incoming and outgoing mail, courier shipments, and package tracking while maintaining detailed records • Monitor shared email inboxes, route correspondence to appropriate departments, and respond to routine administrative inquiries • Scan, upload, archive, and retrieve documents while ensuring compliance with company record retention policies • Generate reports, maintain filing systems, and assist with document audits and record reconciliation • Protect confidential information by following established security, privacy, and data management procedures • Collaborate with internal departments to ensure timely distribution of records, documents, and correspondence • Identify opportunities to improve administrative processes and support continuous operational efficiency • Perform additional administrative and records management duties as assigned
Job Requirements
- High school diploma or equivalent
- Previous experience in records management, mail coordination, administrative support, document control, data entry, or a related office environment
- Strong attention to detail with excellent organizational and time management skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and document management systems
- Ability to prioritize multiple tasks while meeting deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision while maintaining productivity in a remote setting
- Reliable high-speed internet connection and a dedicated home workspace
- Associate degree or additional administrative training (preferred)
- Experience using electronic document management or records management systems (preferred)
- Knowledge of records retention practices, document control procedures, or mail processing operations (preferred)
- Experience supporting distributed or remote teams (preferred)
Benefits
- Competitive compensation
- Comprehensive health, dental, and vision insurance
- 401(k) with company match (where applicable)
- Paid vacation, holidays, and paid time off
- Employee Assistance Program (EAP)
- Professional development and career advancement opportunities
- Remote work flexibility
- Collaborative, inclusive, and supportive work culture
- Employee recognition and wellness programs
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SIXTSIXT is a leading international provider of high-quality mobility services.
Role Description At SIXT, we are looking for you if you enjoy customer contact and know how to handle demanding customers with professionalism and empathy. - In case of breakdowns and accidents, our team ensures that private customers quickly and easily receive a replacement vehicle. - You work closely with insurance and roadside assistance companies, processing their orders promptly and in a customer-oriented manner. - You handle inbound and outbound communication via email and phone, providing seamless support throughout the process. - You create orders and reserve the requested vehicles accurately and efficiently. - You act as the key point of contact for customers during stressful situations, delivering calm and effective solutions. - You contribute to a collaborative, international remote team committed to service excellence. Qualifications - Customer Orientation: You have an excellent ability to understand and anticipate customer needs, ensuring satisfaction with every interaction. - Language Proficiency: You are fluent in German and English; additional languages such as Spanish, French, Italian, or Dutch are a plus. - Effective Communication: You are open-minded, communicative, and confident in both written and verbal exchanges. - Flexibility: You can adapt to a dynamic work environment, including availability for night shifts (22:00–06:00h). - Teamwork & Collaboration: You work effectively within an international team, fostering cooperation and a positive working atmosphere. - Solution-Focused Mindset: You quickly identify problems and propose effective solutions, ensuring service continuity and customer satisfaction. Benefits - Permanent Contract: A stable project with real opportunities for progression. - Attractive Salary and Professional Growth Opportunities: Competitive salary of €21,600 gross/year (12 payments), plus €60 telework allowance and a 30% night shift premium for hours between 22:00–06:00h, with professional development opportunities in an international environment. - Flexible Remote Work Model: Work from anywhere in Spain with flexible working hours. - Work-Life Balance: Enjoy a day off for your birthday and additional vacation days for your SIXT anniversary. - Flexible Compensation: Benefit from private health insurance, childcare support, and/or a restaurant card. - Exclusive Employee Benefits: Discounts for family and friends on SIXT rentals, plus offers on hotels, stores, Gympass, business schools, and more. Company Description We are a globally leading mobility service provider with a revenue of €4.00 billion and around 9,000 employees worldwide. Our mobility platform ONE combines our products SIXT rent (car rental), SIXT share (car sharing), SIXT ride (taxi, ride, and chauffeur services), and SIXT+ (car subscription), giving our customers access to our fleet of 350,000 vehicles, the services of 4,000 cooperation partners, and around 5 million drivers worldwide. Together with our franchise partners, we are present in more than 110 countries at 2,000 rental stations. At SIXT, top-tier customer experience and outstanding customer service are our highest priorities. We believe in true entrepreneurship and long-term stability and align our corporate strategy with foresight. Get started with us and apply now!
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