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Burjline Builders

Transform your vision into reality with our expert construction solutions.

Records & Mail Coordinator

Location

Alabama

Posted

10 days ago

Salary

0

Seniority

Senior

High SchoolEnglish

Job Description

Records & Mail Coordinator

Burjline Builders

• Maintain, update, and organize electronic and physical records with a high degree of accuracy • Process, review, and verify documents before entering or filing information into company systems • Coordinate incoming and outgoing mail, courier shipments, and package tracking while maintaining detailed records • Monitor shared email inboxes, route correspondence to appropriate departments, and respond to routine administrative inquiries • Scan, upload, archive, and retrieve documents while ensuring compliance with company record retention policies • Generate reports, maintain filing systems, and assist with document audits and record reconciliation • Protect confidential information by following established security, privacy, and data management procedures • Collaborate with internal departments to ensure timely distribution of records, documents, and correspondence • Identify opportunities to improve administrative processes and support continuous operational efficiency • Perform additional administrative and records management duties as assigned

Job Requirements

  • High school diploma or equivalent
  • Previous experience in records management, mail coordination, administrative support, document control, data entry, or a related office environment
  • Strong attention to detail with excellent organizational and time management skills
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and document management systems
  • Ability to prioritize multiple tasks while meeting deadlines in a fast-paced environment
  • Excellent written and verbal communication skills
  • Ability to work independently with minimal supervision while maintaining productivity in a remote setting
  • Reliable high-speed internet connection and a dedicated home workspace
  • Associate degree or additional administrative training (preferred)
  • Experience using electronic document management or records management systems (preferred)
  • Knowledge of records retention practices, document control procedures, or mail processing operations (preferred)
  • Experience supporting distributed or remote teams (preferred)

Benefits

  • Competitive compensation
  • Comprehensive health, dental, and vision insurance
  • 401(k) with company match (where applicable)
  • Paid vacation, holidays, and paid time off
  • Employee Assistance Program (EAP)
  • Professional development and career advancement opportunities
  • Remote work flexibility
  • Collaborative, inclusive, and supportive work culture
  • Employee recognition and wellness programs

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