Helping businesses save on labor costs by hiring top talent overseas
Senior Executive Assistant
Location
South Africa
Posted
4 days ago
Salary
$1.2K - $1.6K / month
Seniority
Senior
Job Description
Senior Executive Assistant
Assist World
• Manage the principal's calendar, priorities, and daily workflow. • Coordinate meetings, appointments, and travel arrangements. • Monitor schedules and proactively remind the principal of upcoming commitments. • Prepare meeting summaries, action items, and follow-up communications. • Screen incoming requests and prioritize urgent matters. • Act as the primary point of coordination for day-to-day executive support. • Carry out due diligence and information gathering for business initiatives and investments. • Solve problems independently by identifying the best available solutions. • Conduct thorough research on vendors, products, services, and business opportunities. • Source and compare suppliers, contractors, and specialist service providers. • Present concise recommendations with pricing, timelines, pros and cons to enable informed decision-making. • Provide operational support across the family office. • Coordinate documentation, contracts, and administrative processes. • Assist with opening financial and trading accounts, ensuring paperwork is completed accurately. • Maintain organized records and confidential documentation. • Support operational projects from planning through execution. • Manage multiple projects simultaneously while keeping stakeholders informed. • Coordinate with vendors, consultants, and external service providers. • Track deadlines and ensure projects progress on schedule. • Source highly specialized service providers when required. • Coordinate travel, dining reservations, appointments, and lifestyle requests. • Research and secure difficult-to-obtain reservations, services, or experiences. • Handle personal errands and administrative tasks with professionalism and discretion. • Anticipate personal needs and proactively provide solutions. • Monitor pre-defined market alerts and notify the principal immediately when action may be required. • Follow established procedures regarding trading thresholds and priority notifications. • Escalate urgent matters until they receive a response. • Support administrative requirements related to investment activities.
Job Requirements
- Resourceful, independent, and naturally curious.
- An excellent researcher who enjoys solving problems.
- Calm under pressure with strong judgment.
- Patient, adaptable, and an exceptional listener.
- Comfortable supporting high-performing entrepreneurs and executives.
- Confident making recommendations without making assumptions.
- Tech-savvy and quick to learn new systems.
- Professional, discreet, and trustworthy with confidential information.
- Exceptionally organized with outstanding attention to detail.
- Highly proactive and able to anticipate needs before being asked.
- Comfortable managing multiple priorities in a fast-paced environment.
- Experience in one or more of the following areas is highly desirable:
- ● Senior Executive Assistant supporting founders, CEOs, or entrepreneurs
- ● Family office administration
- ● Private wealth or investment firms
- ● Financial services or capital markets
- ● Operations or project management
- ● High-end concierge or luxury lifestyle management
- Knowledge of financial markets, investment terminology, or trading platforms is highly advantageous but not essential.
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
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