Title: Special Assistant - Supervisor Location: USA DC Washington - 330 C St SW (DCC127) Job Description: time type Full time job requisition id RQ222996 Type of Requisition: Regular Clearance Level Must Currently Possess: None Clearance Level Must Be Able to Obtain: None Public Trust/Other Required: MBI (T2) Job Family: Program Delivery and Execution Job Qualifications: Skills: Leadership, People Management, Process Improvements Certifications: None Experience: 6 + years of related experience US Citizenship Required: No Job Description: Special Assistant - Supervisor Position Description: GDIT is hiring a Special Assistant (SA) to support The Office on Trafficking in Persons (OTIP). The SA is an integral member of the agency, with primary responsibilities in providing support to the OTIP Director and Deputy Director while working in close partnership with other federal and contractor staff to provide administrative and technical support in a variety of areas. The SA provides daily support and is responsible for special projects within the office.  Additionally, this position will also provide supervisory oversight to all GDIT contractors on the OTIP team. Position Duties: Maintains all duties of the Special Assistant as described below:  - Manage the OTIP Director’s schedule and provide reminders around important deadlines as needed; provide support by tracking and maintaining information workflows.  - Provide scheduling and administrative support to the Director and Deputy Director, as required.  - Coordinate travel and meeting arrangements, answer phones, file, and sort and distribute mail.  - Coordinate and prepare briefing materials and presentations to include research and background briefings for the Director.  - Develop key resource materials for attendance at meetings, conferences and seminars by preparing briefing material in coordination with other OTIP staff.  - Manage communications with internal and external partners and participate in outreach and coordination efforts in conjunction with other OTIP staff.   - Maintain SharePoint and Microsoft Teams workflows and document repositories, ensuring consistent standards of document organization and collection across the agency.    - Recommend procedures that will improve the efficiency and effectiveness of workflows. Assist the management analyst in drafting Standard Operating Procedures for reoccurring processes.  - Support staff in requesting leadership review/approvals/meetings, coordinate office workflows; Upload and edit documents to an office-wide SharePoint/Microsoft Teams/SWIFT sites.  - Support coordination of inter-agency and international visitor meetings, escort guests; compile meeting agendas and minutes as needed.  - Support Program and Management analysts with coordinating responses to external email accounts.  - Support compilation and analysis of various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results, as needed.  - Process travel and expense reports.  - Book and organize domestic and international travel arrangements for senior management (via Concur Travel and EMP Travel) and process travel vouchers upon senior management’s completed travel.  - Provides direct assistance with the processing and mailing of Child Eligibility, Eligibility and Interim Assistance and Adult Certification Letters.   - Complete and respond to all denial of assistance signed by the Director, file and process file requests from attorneys seeking client information.  - Analyze and evaluate documents submitted via SWIFT from federal agencies and outside stakeholders to determine dissemination within internal offices, and drafts responses to SWIFT requests, as appropriate.  - Participate in selected internal and external meetings, conduct research and provides background information in preparation for meetings; coordinates and moderates staff meetings; serves as the liaison to administrative staff of other agency offices/divisions; manages workflow by monitoring and adapting schedules based on assessment of level of importance, sensitivity, and confidentiality.  - Participate in special projects as required. Maintains all duties of the Supervisor as described below:  - Monitors OTIP/GDIT Staff and assists with training new hires:  - Monitors the progress of individual team members on an ongoing basis to ensure that the team meets the customer’s deadlines.   - Provides updates and new guidance to the team as the customer directs.  - Provides technical assistance to team members as needed.  - Provides training for new staff on all elements of OTIP programming and GDIT processes.    - Monitors OTIP program areas being supported by GDIT staff and provides suggestions on process improvement when applicable.  - Provides oversight of the quality of work and deliverables to the customer.  - Supervises OTIP/GDIT staff:  - Monitors staff workload and distribution of work. - Monitors staff performance, providing additional training and feedback as needed.  - Completes Performance Improvement Plans (PIPs) as necessary.  - Completes annual performance evaluations and monitors staff’s progress towards annual goals.  - Reviews monthly reports; Approves and submits consolidated reports as needed.  - Reviews and approves timecards, AWS requests, scheduled telecommuting requests, leave requests, and expense reports as applicable.  - Consults with Federal manager regarding holiday travel schedules to confirm adequate coverage. - Ensures appropriate coverage planning extended staff leave outages or position vacancies. - Serves as primary point of contact for stakeholder questions, requests, or concerns as it relates to the OTIP/GDIT staff or overall program output.  - Conducts regular check ins with federal managers as it relates to GDIT staff performance, tasking and coverage planning, where necessary. - Additional responsibilities as assigned.  Qualifications: - Requires a bachelor’s degree in a related discipline with 6-7 years of related experience.  Advanced degree preferred.   - Supervisory experience preferred and/or demonstrated leadership capability. - Excellent organizational skills and attention to detail.   - Demonstrated experience handling sensitive matters such as personnel actions, communications between senior leadership requiring limited access and distribution.  - Previous experience supporting government or executive leadership required.   - Prior experience in the fields of anti-trafficking, immigrant and refugee services preferred.   - Self-motivated with demonstrated qualities of integrity.  - Excellent collaboration skills; able to work synergistically with other team members.  - Highly productive with minimal direct supervision.  - Excellent written and verbal communication skills.  - Excellent analytical skills.  - Expertise in MS Office including MS Word, Excel, and PowerPoint. Additional Requirements: - This position requires an existing Public Trust or the ability to obtain one. - This is a hybrid role; associated duties will be performed on-site at a government facility located in Washington, DC at least three days per week, with other days being performed remotely. GDIT IS YOUR PLACE At GDIT, the mission is our purpose, and our people are at the center of everything we do. - Growth: AI-powered career tool that identifies career steps and learning opportunities - Support: An internal mobility team focused on helping you achieve your career goals - Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off - Community: Award-winning culture of innovation and a military-friendly workplace OWN YOUR OPPORTUNITY Explore a career in program management at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your passion for the mission and delivering results. The likely salary range for this position is $93,662 - $120,750. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. Scheduled Weekly Hours: 40 Travel Required: Less than 10% Telecommuting Options: Hybrid Work Location: USA DC Washington Additional Work Locations: Total Rewards at GDIT: Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most. Our Identity Verification Process: As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes. About Our Work: We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Role Description This role owns the accuracy of the company's inventory data and the reporting that management runs the business on. The Inventory / Reporting Officer maintains operating platforms, prepares and consolidates data across every operations area, and generates the reporting that keeps internal and external stakeholders informed. The role sits at the centre of the operations data flow. Where other operations roles are across a platform or a data set as users, this role owns the administration, the data integrity, and the reporting output. It is an analytical role built for someone who is accurate, proactive, and keen to grow into broader operations responsibility over time. Outcomes That Define Success - Inventory records in the ERP are accurate, current, and reconciled against the warehouse platform. - Operating platforms and databases are well administered, maintained, and reliable. - Data across all operations areas is clean, consistent, and prepared in line with the Operations Scorecard. - Reporting for internal and external stakeholders is produced on schedule and trusted by management. - Operational health and quality reporting gives the team clear, timely visibility of performance. Duties and Responsibilities The role covers four areas. Indicative time split shown for each. Inventory (approx. 20%) - Maintain accurate stock records and manage inventory data in the ERP. - Conduct regular stock counts and investigate and reconcile variances. - Set up new products correctly across the platforms. Platform and Systems Administration (approx. 25%) - Own the administration and maintenance of the ERP as the core operating platform. - Administer and maintain the demand planning platform, ensuring data feeds and settings stay accurate. - Administer and maintain the warehouse platform in coordination with the 3PL provider. - Administer and maintain the QMS suite of databases, including Quality Incidents, the Risk Database, Product Compliance, and the Contract Database. - Administer other business systems as required. - Validate data accuracy, track changes, and safeguard overall data integrity across all systems. Data Preparation (approx. 20%) - Collect, consolidate, and prepare data across all operations areas, in line with the Operations Scorecard: - Customer Service, Purchasing, and Demand Planning data. - QMS data, including Quality Incidents, the Risk Database, Product Compliance, and the Contract Database. - Finance data, mainly service provider invoices, to build an understanding of costs. - Coordinate with the relevant owners to obtain the inputs needed for reporting. Reporting (approx. 35%) - Generate and maintain the reporting suite across four areas: - Internal reports, including the monthly report for the Operations Department. - External SLA reports for customers, suppliers (SIFOT), and service providers (DIFOT). - Operational health reports, including sales team forecasts, service provider dashboard review, and sales order and purchase order review. - QMS reports, covering quality incidents, risk, product compliance, and contracts. - Develop and improve reporting tools, using formulas and automation to lift accuracy and efficiency. - Provide actionable insights and recommendations from the data, driving continuous improvement. Knowledge, Skills and Experience Essential - A minimum of two years of experience in data mining, data manipulation, analysis, and reporting. - Experience with a Western (Australian, New Zealand, UK, or American) business. - Strong analytical and problem-solving skills with meticulous attention to detail. - Sound understanding of inventory control principles. - Confident building and maintaining reports, including complex formulas and automation. - Clear written and verbal English. - Self-directed, organised, and able to work across time zones. Desirable - A Bachelor's degree in Industrial Engineering, Operations Management, Supply Chain, Purchasing, or a related engineering or management field. - Relevant experience in supply chain and planning. - Exposure to ERP, demand planning, warehouse management, or similar logistics platforms. - Chemical, industrial, or distribution industry experience. - Interest in progressing into a broader operations or supply chain role. Working Style and Behaviours You have a strong drive for results and the enthusiasm to get things done. You work accurately and independently, and you generate high-quality, reliable reports. You are proactive and innovative in solving problems efficiently. You communicate ideas clearly, build collaborative relationships across teams, and work effectively with people at any level. Working Conditions - This is a 100% remote, work-from-home role. - You must reside within Greater Metro Manila to attend team events. - Working hours are 7:00 AM to 4:00 PM PHT, aligned to Australian business hours. - Remuneration to be confirmed during the recruitment process, plus HMO from day one.

Role Description The School Operations Administrative Assistant provides administrative support to all operations tasks within the school by: - Supporting project plans managed by other team members - Data entry into school systems - Assisting with all functions of the operation team - Coordinating activities to ensure project tasks are accomplished within the prescribed time frame Essential functions include: - Supporting school marketing efforts on social media and in the community - Providing community outreach opportunities for current families and to help grow the school - Monitoring student attendance and upkeep of student records - Assisting in state reporting and compliance efforts - Performing general office administration and clerical duties - Completing assigned project tasks to achieve project goals, including oversight of state assessment logistics - Providing systems support to school operations teams - Assisting with preparation of presentations, as needed - Updating K12 internal audit tools regularly - Working collaboratively with all applicable school parties Qualifications - Bachelor’s degree OR three (3) years of related experience - Excel/technology skills, including but not limited to V-LookUp, pivot tables, formulas, and Access databases Requirements - Microsoft 365 proficiencies - Meeting planning experience - Strong, proven writing skills - Strong interpersonal skills, ability to work and coordinate with numerous people inside and outside the company - Ability to travel 15% of the time - Ability to clear required background check Benefits - Hourly rate of $20/hr - Eligible employees may receive a bonus - Robust benefits package for eligible employees, which can include health benefits, retirement contributions, and paid time off

Role Description To provide administrative support including preparing correspondence and reports, filing, and other general office support activities. - Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc. - Provides back-up telephone support. - Processes invoices and billings; maintains records. - Maintains unit attendance records, library and/or manuals. - Records meeting minutes. - Makes travel arrangements. - Maintains adequate supply inventory; orders supplies as needed. Performs other duties as assigned. Supports the organization's quality program(s). Qualifications - High school diploma or GED required. - One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred. - Excellent oral and written communication, including presentation skills. - PC literate, including Microsoft Office products. - Analytical and interpretive skills. - Strong organizational skills. - Good interpersonal skills. - Ability to work in a team environment. - Ability to meet or exceed Performance Competencies. Requirements - Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines. - Computer keyboarding, travel as required. - Hearing, vision and talking. Benefits - Equal Opportunity Employer and a Drug-Free Workplace. - Encouragement to apply even if experience doesn't align perfectly with every qualification. - Commitment to building a diverse, equitable, and inclusive workplace.