Nebius is a European AI infrastructure company based in Amsterdam, North Holland, the Netherlands, specializing in full-stack AI solutions. The company offers l
Senior Payroll Specialist
Location
United States
Posted
2 days ago
Salary
$111K - $139K / year
Seniority
Senior
No structured requirement data.
Job Description
Senior Payroll Specialist
Nebius
Role Description The Senior Payroll Specialist owns end-to-end US payroll and enables payroll scalability at Nebius. This role harmonises, simplifies, and continuously improves payroll execution and accounting across our US entities, states, pay groups, vendors, and systems — so payroll remains accurate, compliant, and trusted as the company grows, without a proportional increase in manual work or risk. Reporting to the Head of Global Payroll Operations. This is a remote, US-based position, ideally located East Coast. - Own end-to-end, multi-state US payroll execution across entities, pay groups, and vendors; define consistent execution standards meeting federal, state, and local requirements - Ensure US employment tax compliance across jurisdictions: federal, state, and local withholding, FICA/FUTA/SUI, new-state registrations, quarterly and annual filings (Forms 941/940, W-2/W-2c), amendments, and timely resolution of agency notices - Administer regulated pay items accurately: garnishments, child-support orders, 401(k) and benefits deductions, equity income (RSU/option) taxation, imputed income, and taxable fringe benefits - Lead root-cause analysis for recurring payroll, accounting, or service failures; design and implement durable fixes - Drive process harmonisation and simplification to reduce manual steps, handoffs, rework, and off-cycle runs - Lead payroll execution during transitions (new state or entity launches, vendor changes, system changes, M&A), ensuring continuity and control - Define and monitor preventative controls, including SOX-aligned payroll controls; improve evidence pack quality and audit readiness - Act as escalation owner for complex or sensitive pay issues; provide authoritative guidance to senior stakeholders - Partner with HR Ops, Finance, Legal/Compliance, benefits providers, and payroll vendors to deliver scalable operating models Qualifications - 5+ years of US payroll experience, including multi-state and multi-entity scope in complex environments - Deep working knowledge of US federal, state, and local payroll compliance: wage and hour (FLSA), employment taxes, garnishments, and year-end reporting - Strong payroll controllership skills: ability to design controls, enforce SoD/approvals, and ensure audit-ready evidence - Proven capability improving payroll processes through standardisation, automation, and reduction of manual effort - Strong payroll accounting knowledge and experience working with Finance during close and audits - Demonstrated ability to lead transitions (vendor/system/new state or entity) with structured planning and issue resolution - Excellent stakeholder management; comfortable acting as an escalation owner and payroll authority Requirements - CPP or FPC certification from PayrollOrg - Hands-on experience with major US payroll platforms and their HRIS/GL integrations - Experience operating payroll controls in a SOX-compliant, US-listed company environment - Experience with payroll operating models and vendor governance (SLAs, KPIs, remediation) - Project management certification or comparable cross-functional leadership experience Benefits - Competitive compensation - Career growth and learning opportunities - Flexibility and ownership - Collaborative and innovative culture - Opportunity to work on impactful AI projects - International environment and talented teams
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