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Senior Admin Associate – Organizing Leadership Team
Location
United States
Posted
4 days ago
Salary
$83.9K / year
Seniority
Senior
Job Description
Senior Admin Associate – Organizing Leadership Team
Critical Mass
• Provide scheduling support and follow-up tracking for key internal workstreams, including department heads and supervisors. • Assist with the preparation for select meetings by scheduling, assembling materials as needed and ensuring participants have the needed prep materials. • Take notes and track action items for select meetings; support follow-up to ensure next steps are clearly documented and communicated. • Process and track expense reports in a timely and accurate manner. • Attend organizational-wide meetings and create a weekly organizing priorities email (internal email). • Coordinate travel booking and in-person meeting logistics, including transportation, lodging, and on-site coordination. • Support scheduling needs across organizing teams. • Assist in managing special initiatives, events, or campaign logistics. • Provide administrative support to the Distributed Fundraising Program. • Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround. • Manage external convening logistics for turf and Emerging Power States.
Job Requirements
- 2–3 years of relevant experience in administrative, operations, or coordination roles, preferably in a fast-paced or mission-driven environment.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
- Strong written and verbal communication skills.
- Demonstrated ability to handle sensitive information with discretion.
- Comfort working with senior leaders and supporting high-stakes, fast-moving work.
- Strong interpersonal skills to liaise effectively with internal staff and leadership.
- Proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight.
- High level of reliability and responsiveness.
- Experience coordinating logistics for meetings, retreats, or leadership members.
- Experience with Google Office suite for content production and data management.
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