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Operations Manager – Law Firm Operations Administrator
Location
Philippines
Posted
5 days ago
Salary
0
Seniority
Senior
Job Description
Operations Manager – Law Firm Operations Administrator
Law Offices of Sabrina Li, P.C.
• Support the COO in executing strategic initiatives, overseeing day-to-day operations, and coordinating cross-functional projects to keep priorities, deadlines, and deliverables on track. • Build, implement, document, and continuously improve operational workflows, SOPs, systems, and internal processes, ensuring adherence to firm policies and standards. • Monitor operational performance, identify bottlenecks, and drive continuous improvement through AI, automation, and technology-driven solutions. • Develop scalable systems and optimize workflows within monday.com and other business platforms to improve efficiency, consistency, accountability, and employee experience. • Support referral partnerships, networking initiatives, marketing efforts, client engagement, firm events, and other business development activities, while identifying opportunities to strengthen strategic partnerships and improve client experience. • Maintain and optimize the firm's CRM system to support lead management, client communications, reporting, and long-term business growth. • Supervise the firm's administrative and support staff, providing coaching, operational guidance, and performance support. • Support recruitment through candidate pipeline management, interviewing, onboarding, and new hire integration, partnering with HR and the COO to ensure consistent execution of people-related policies and processes. • Drive employee accountability, support performance management, and contribute to ongoing professional development initiatives. • Support financial and operational reporting, budgeting initiatives, performance tracking, and operational documentation on behalf of the COO. • Manage vendor relationships, software subscriptions, office resources, operational contracts, and expenses, identifying opportunities for cost savings and process improvements.
Job Requirements
- Bachelor's degree in Business Administration or a related field (required); MBA preferred but not required.
- Minimum of 5 years of experience in a managerial role (required).
- Experience working with U.S.-based companies (required); experience with a U.S.-based law firm highly preferred.
- Demonstrated experience managing operational projects, improving business processes, and driving initiatives from concept through execution.
- Experience supervising administrative or operations teams, including recruitment, onboarding, coaching, and performance management.
- Strong understanding of operational reporting, business processes, and workflow optimization.
- Experience with Salesforce, GoHighLevel, or other CRM platforms (required).
- Strong experience using monday.com to manage projects, workflows, and team accountability (required).
- Proven ability to leverage AI tools to improve operational efficiency, documentation, reporting, and workflow automation.
- Demonstrated ability to establish clear processes, drive accountability across teams, and consistently deliver projects to completion.
- Comfortable supporting an executive in a fast-paced, fully remote environment, with strong discretion and judgment when handling sensitive or confidential information.
Benefits
- Paid time off, including U.S. federal holidays, sick leave, and annual leave.
- Competitive compensation with performance-based bonuses.
- Structured onboarding and clear expectations from day one.
- Stable, long-term opportunity with a growing U.S. law firm.
- Supportive and collaborative work environment built on accountability, continuous improvement, and professional development.
- Thoughtful company culture, including birthday recognitions and team appreciation initiatives.
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