• Serve as the primary point of contact for the institution project manager/coordinator. • Responsible for creating a trusting client relationship by establishing project priorities, resource needs, availability and timelines. • Responsible for establishing weekly check-ins with internal and external team members to meet deadlines. • Proactively identify and address blockers that may impact project success. • Manage end-to-end project delivery, including project planning, scoping, scheduling, and management of project resources. • Manage internal and client project teams, and ensure that team members are clear on their roles and responsibilities. • Identify ways to improve internal processes, and maintain the implementation guides and supporting tools that keep the team running effectively. • Communicate project progress and status to stakeholders, including clients, project sponsors, and executive management. • Identify and mitigate project risks, and escalate issues as necessary. • Provide overall project management for the relevant HelioCampus platform implementation, including (but not limited to) the development and maintenance of a project plan, meeting notes, status report, issue log and other project artifacts. • Ensure that projects are delivered on time, within budget, and meet quality standards. • Develop strong technical understanding of HelioCampus analytics and assessment products to support platform implementations and training of client power users. • Facilitate power user training sessions in partnership with other teams during implementation.

Role Description The Senior Integrated Project Manager is responsible for running creative and production processes and working alongside our existing talented Project Management team to drive a project from brief to delivery. Leading on projects while working with our dynamic teams across the business, our project managers successfully deliver projects following BTG+ ways of working. What we want is a passionate, talented individual who can showcase their skills of managing multiple mid to high complexity projects. You should have meticulous attention to detail, understand the importance of the profitability of your projects for the agency and you will have proven yourself as a safe pair of hands on the day-to-day running of multiple prestigious projects. Qualifications - Collaboration: Works well in a team, open to feedback, and values effective communication. - Process Improvement: Adopts a process-driven approach and seeks continuous improvement. - Creativity & Ambition: Brings curiosity, creativity, and drive to deliver innovative solutions. - Attention to Detail: Ensures accuracy and quality in all deliverables. - Project Management: Strong organisational and time management skills. - Problem-Solving: Handles challenges effectively, focusing on client satisfaction. - Experience: 8+ years managing projects successfully. - Multitasking: Skilled at managing multiple projects and deadlines. - Quality Control: Experienced in quality assurance processes. - Software: Proficient in Microsoft Office, Zoom, Teams, and OMG (training provided). Requirements - Have integrated experience across various disciplines which can include one or more of the following: Digital, Technology, Film, CGI, Motion Design and/or Print/POS projects across different sized accounts and across different time zones; from initial brief to final delivery (based on experience). - Manage your team to deliver a wide range of deliverables from email marketing to website content. - Follow and implement the defined project management and production processes within BTG+ and with partners. - Handle multiple projects simultaneously and thrive in a fast-paced, deadline-driven environment. - Face adversity, setbacks and negativity with a resilient mindset and attitude. - Embody the company values, instil these behaviours within all team members. - Drive continuous improvement through each step of the process and consult on process improvements. - Close off projects to set standards/requirements. - Serve as the point of contact to receive new briefs and manage the process of transforming unclear briefs into well prepared briefs where applicable. - Manage the scoping, costing and planning of projects across different briefs. - Work to the BTG+ Project Management Way of Working while executing projects. - Identify stakeholders and create a communication plan to ensure each has access to the right level of information. - Set deadlines with partners and challenge unrealistic timelines to ensure workload is managed as per processes. - Create project plan and identify key milestones for each of the projects you are assigned. - Work closely with the Delivery Lead and Resource/Studio Manager to staff the project correctly based on the required deliverables and deadlines. - Identify risks and possible issues and create risk registers. - Work closely with the creative team to define a cost, scope and timeplan for the projects. - Prepare and run effective and structured client and team kick-off meetings. - Create and manage the delivery of project documentation. - Coordinate development and delivery among various project participants and stakeholders. - Prioritize and manage workload of the project team. - Develop comprehensive project plans that integrate AI workflows, ensuring every project is mapped out in detail. - Build partner relationship and ensure their needs and requirements are addressed, following BTG+ ways of working. - Monitor the progress of the project delivery within scope and budget with the planned resources. - Prepare status reports for the stakeholders and actively manage the project progress using weekly action points. - Follow the project management change control process for changes in scope, budget, timelines or resources. - Create and keep up to date all related project documentation to ensure compliance. - Proactively problem-solve, mitigate risks and plan for future issues. - Be accountable for the financial profitability of the project and actively manage cost overburn and time logged daily. - Ensure final deliverables are quality driven and comply to the design and production requirements and expectations. - Monitor utilization and output of team. Benefits - Be Ambitious to succeed. - Be Imaginative to push the boundaries of what’s possible. - Be Inspirational to do groundbreaking work. - Be always learning and listening to understand. - Be Results-focused to exceed expectations. - Be actively pro-inclusive and anti-racist across our community, clients and creations.

Title: Assistant Project Manager - Boulder, CO Location: Boulder United States Full-Time Job Description: An Assistant Project Manager (APM) plays a crucial role in supporting the Project Manager in the planning, execution, and completion of projects. This position is integral to the smooth operation of project activities, ensuring that deadlines are met, budgets are adhered to, and quality standards are maintained. The APM functions as a bridge between various stakeholders, facilitating communication and coordination to propel the project forward efficiently. Duties/Responsibilities: - Aid the Project Manager in developing comprehensive project plans, including defining scope, objectives, and deliverables. - Help in identifying and allocating resources necessary for project completion, ensuring that they are used efficiently. - Assist in creating detailed project schedules and timelines, monitoring progress against these schedules, and making adjustments as needed. - Organize and participate in project meetings, preparing agendas, taking notes, and following up on action items. - Maintain comprehensive project documentation, including meeting minutes, progress reports, and project plans. - Quality Assurance: Assist in implementing quality control measures to ensure that project deliverables meet the required standards. - Identify potential project risks and assist in developing mitigation strategies to address them proactively. - Help in identifying and resolving project issues, ensuring minimal impact on the project timeline and objectives. - Assist in tracking project expenses and budgets, ensuring that financial resources are managed effectively. - Help in identifying cost-saving opportunities and implementing measures to control project costs. - Assist in preparation and presentation of financial reports, highlighting key financial metrics and variances. - Support the Project Manager in coordinating the activities of the project team, ensuring that tasks are clearly defined and assigned. - A positive attitude aimed at the relentless pursuit of solutions to resolve various challenges. - Other duties as assigned Required Skills/Abilities: - Strong organizational skills to manage multiple tasks and projects effectively. - Excellent verbal and written communication skills to interact with team members and stakeholders. - Ability to analyze data and make informed decisions. - Problem-Solving Skills: Strong problem-solving skills to address project challenges and issues. - High level of attention to detail to ensure accuracy in project documentation and reporting. Education/Experience: - A bachelors degree in project management, business administration, engineering, or a related field is typically required. Construction Management degree is preferred. - Professional certifications such as CAPM (Certified Associate in Project Management) are advantageous. - Previous experience in project management or a related role is essential. - Experience in the relevant industry (e.g., industrial, food manufacturing, cold storage, etc.) is beneficial. - BIM experience is beneficial. Travel Requirements: - Ability to travel regularly for site visits, attend project meetings, corporate trainings, and events. - Travel expected to be at least 25%. - Ability to relocate to be onsite full time is preferred. - Maintain a professional demeanor and appearance during business trips. - Compliance with company travel policies and procedures. Physical Requirements: - Ability to sit, stand, and walk for long periods of time. - Ability to climb flights of stairs and ladders. - Ability to use a computer, phone, iPad, printer, scanner, and other office equipment. - Visual acuity for detailed work and computer use - Ability to lift, carry, and move up to 25 pounds of files, documents, and materials. About Stellar: Stellar offers a comprehensive package which includes: - Competitive pay based on experience - Remote & hybrid work options for many positions - Paid Time Off - accrue 15 days (120 hours) within first year of service - Paid holidays - Medical, dental, and vision insurance options - Tax-advantaged accounts (HSA, FSA, Dependent Care FSA) - Company-paid life and disability insurance - 401(k) - company match with immediate vesting Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.

Title: Assistant Project Manager - Gainesville, Fl Job Category: Project Management Requisition Number: ASSIS001372 Full-Time Locations Gainesville Gainesville, FL, USA Job Description: The Assistant Project Manager will support the Project Manager in planning, executing, and finalizing new construction and renovation projects according to strict deadlines and established budgets. This includes acquiring resources and coordinating the efforts of both internal team members and third-party contractors or consultants to deliver projects according to plan. The Assistant Project Manager will also support the efforts to define the project's objectives and enforce quality control activities throughout its life cycle. Duties/Responsibilities: - Support the Project Manager with overall project planning and execution - Identify and prequalify key subcontractors, vendors, and trade partners as required to successfully perform the scope of work on a project. - Support the project manager to effectively negotiate subcontract agreements and develop comprehensive, mutually agreeable scope packages. - Support the Project Manager and Superintendent with development of the overall project schedule. - Prepare monthly reports to convey critical project information to all stakeholders. - Support the needs of the client throughout the project. - Collect, review, and process project documents such as submittals, RFI’s, and drawings revisions. - Support clients with execution of owner direct purchase/sales tax savings programs. - Support the Project Manager with timely collection of monthly invoices from trade partners. - Apply for and track project permits and regulatory approvals. Support with inspection and final occupancy approvals. - Participate in or facilitate meetings when required. Develop thorough meeting minutes for all project meetings. - Support monthly invoicing, collection of lien waivers, maintaining certificates of insurance, and subcontractor prequalification efforts. - Participate in and support quality control and safety initiatives throughout the project's life cycle - Other duties as assigned Required Skills/Abilities: - Strong leadership and team management skills - Excellent communication and interpersonal abilities - Proficient in project management and scheduling software tools - Strong analytical and problem-solving skills - Ability to manage multiple priorities and meet deadlines - Detail-oriented with a focus on accuracy and quality - Adaptability and flexibility in a dynamic work environment - Strong budgeting and financial management skills - Excellent planning and organizational skills Education/Experience: - Bachelor's degree in Construction Management, Business Administration, Management, or a related field - Minimum of 1-3 years of experience in project management or a similar role - Basic proficiency in project management software and tools - Demonstrated experience in coordinating multiple tasks simultaneously - Strong communication and interpersonal skills Travel Requirements: - Flexibility to travel on short notice for urgent business needs, to attend meetings, trainings, and events. - Maintain a professional demeanor and appearance during business trips. - Compliance with company travel policies and procedures. Physical Requirements: - Ability to sit, stand, and walk for long periods of time. - Ability to use a computer, phone, printer, scanner, and other office equipment. - Visual acuity for detailed work and computer use - Ability to lift, carry, and move up to 25 pounds of files, documents, and materials. About Stellar: Stellar offers a comprehensive package which includes: - Competitive pay based on experience - Remote & hybrid work options for many positions - Paid Time Off – accrue 15 days (120 hours) within first year of service - Paid holidays - Medical, dental, and vision insurance options - Tax-advantaged accounts (HSA, FSA, Dependent Care FSA) - Company-paid life and disability insurance - 401(k) – company match with immediate vesting Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs. Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.