Virtual Colleague Philippines

Finance / Mortgage Broking Business

Virtual Assistant / Operations & Community Support VA

Location

Philippines

Posted

56 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Virtual Assistant / Operations & Community Support VA

Virtual Colleague Philippines

Role Description We are looking for a proactive, detail-oriented, and highly collaborative Virtual Assistant to support business operations, referral coordination, networking administration, and social media execution — particularly for the launch and management of a recurring monthly educational initiative called “Second Saturday.” This role is ideal for someone who: - enjoys creating systems and workflows, - is comfortable working with AI tools like Claude, - can independently execute tasks with minimal handholding, - communicates clearly and professionally in written English. The ideal VA should be comfortable supporting a fast-moving business owner who has many ideas and ongoing initiatives, while helping reduce mental and administrative overload. Initial Primary Focus: “Second Saturday” Program Support The VA’s primary responsibility during onboarding and ramp-up will be supporting the launch and ongoing coordination of the client’s monthly “Second Saturday” divorce education program. This includes: - Event Coordination & Administrative Support - Coordinate scheduling and communication with participating professionals: attorneys, financial professionals, mediators, real estate professionals, emotional support professionals - Send reminders, follow-ups, confirmations, and scheduling emails - Manage event logistics and recurring monthly coordination - Organize attendee information and event-related documentation - Assist with Zoom-related follow-up workflows - Send post-event emails and informational resources to attendees - Networking & LinkedIn Support - Organizing networking contact lists - Managing spreadsheets generated through Claude workflows - Assisting with LinkedIn connection workflows - Supporting referral outreach processes - Updating networking/contact records - Light CRM-style organization - Social Media & Content Support - Create and schedule recurring promotional graphics for “Second Saturday” - Assist with consistent posting across platforms - Repurpose content ideas into posts - Coordinate simple Canva graphics - Support social posting workflows using tools such as: Canva, Buffer, Claude - Assist with posting into local Facebook groups/community groups - Support visibility and audience engagement efforts AI & Workflow Collaboration The client heavily uses AI tools and wants a VA who is: - comfortable learning and using AI workflows, - proactive in process-building, - collaborative in optimizing systems. Preferred familiarity with: - Claude AI - Canva - Buffer - Google Workspace - Gmail - Google Calendar - Loom/video walkthrough workflows - Skool - must have experience or comfortable to learn platform Experience with: - Gamma - Leonardo AI is a plus but not required. Communication Style & Work Environment Preferred Working Style: - Flexible work schedule - Asynchronous communication is acceptable - Weekly check-ins or overlap meetings may be required - Strong written communication skills are essential - VA should be comfortable receiving Loom/video instructions - Must be able to work independently with minimal micromanagement The client values: - collaboration, - initiative, - organization, - adaptability, - low cognitive overhead. The client specifically mentioned wanting someone who: - can execute efficiently, - understands systems quickly, - does not require excessive handholding. Preferred Candidate Qualities - Strong written English communication - Organized and detail-oriented - Tech-savvy and fast learner - Comfortable with AI tools and workflow optimization - Collaborative problem-solver - Emotionally mature and professional - Able to manage recurring administrative workflows - Comfortable working in LGBTQ+ affirming and neurodiversity-affirming environments Hours & Setup Position Details: - Ongoing role - Initial commitment: minimum 10 hours/week - Flexible schedule - Potential to expand responsibilities over time Potential Future Expansion: - Future responsibilities may eventually include short-form video editing - Additional social media support

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