Virtual Colleague Philippines

Role Description We are seeking a highly organized, proactive, and detail-oriented Marketing & Executive Virtual Assistant to support a growing leadership and business coaching practice. This role will focus on helping the founder consistently market her coaching services, manage administrative tasks, improve organization, and ensure important projects continue moving forward. This position is ideal for someone who enjoys supporting purpose-driven entrepreneurs, has strong marketing execution skills, and can take ownership of follow-up and project coordination without constant supervision. The successful candidate will act as a trusted right-hand support person who can help transform ideas into completed deliverables while maintaining the authentic voice and brand of the founder. Qualifications - Previous experience as a Virtual Assistant, Executive Assistant, Marketing Assistant, or similar role - Strong Canva skills - Social media content formatting and scheduling experience - Email marketing experience - Excellent written English communication skills - Strong attention to detail - Highly organized and process-oriented - Ability to work independently - Strong follow-up and accountability skills - Comfortable working with established brand guidelines - Experience supporting coaches, consultants, or service-based businesses is preferred Requirements - Proactive rather than reactive - Comfortable taking initiative - Organized and detail-oriented - Reliable and responsive - Strong communicator - Able to manage multiple priorities - Comfortable providing reminders and follow-up - Solutions-oriented - Professional and trustworthy - Able to preserve and protect a personal brand voice Benefits - Starting commitment: 10 hours per week - Long-term ongoing support - Flexible schedule with some overlap preferred - Ability to communicate via Slack, email, WhatsApp, and occasional meetings Growth Opportunity - Increased video editing support - Additional content marketing initiatives - Website management - Marketing project coordination - Expanded operational support Important Note - Client specifically wants a VA who can help keep projects moving forward, follow up on outstanding items, and remind her of pending tasks. - Client DOES NOT want: - Cold outreach - DM outreach - Sales outreach - Relationship-building done on her behalf - Someone writing completely from scratch in a generic marketing voice - Client DOES want: - Repurposing existing content - Preserving her authentic voice - Administrative support - Marketing execution - Graphic design support - Email marketing support - Someone who takes initiative

Role Description We are looking for a proactive and creative Virtual Assistant to support LinkedIn content execution and engagement. This role will focus on implementing content strategies, creating and publishing posts, and supporting promotional activities for webinars, events, and offers. The ideal candidate has experience with LinkedIn content, understands marketing fundamentals, and can work both independently and collaboratively with a strategy lead. Scope of Work - LinkedIn - Content Creation & Posting - Create and publish LinkedIn posts based on provided themes and strategy direction. - Draft engaging captions aligned with brand voice and messaging. - Adapt and refine content provided by the LinkedIn strategy expert. - Occasionally propose content ideas and angles to support engagement and growth. - Graphics & Visual Content - Design simple, clean graphics to accompany LinkedIn posts (e.g., using Canva or similar tools). - Ensure visuals align with branding and messaging. - Webinar & Offer Promotion - Publish LinkedIn posts promoting webinars, events, and offers. - Assist with light messaging or outreach where needed. - Support consistency in promotional campaigns. - Engagement & Coordination - Assist in monitoring post engagement. - Support basic messaging and interaction on LinkedIn. - Coordinate with the strategy expert to ensure alignment on content direction. Qualifications - Required: - Experience managing or supporting LinkedIn content. - Strong written English and copywriting skills. - Basic graphic design skills (e.g., Canva). - Understanding of marketing and audience engagement. - Ability to work independently and think proactively. - Preferred: - Experience supporting LinkedIn growth or personal branding. - Familiarity with Go High Level (GHL). - Experience working with content strategies or marketing teams. Tools & Platforms - LinkedIn (primary platform) - Canva (or similar design tools) - Go High Level (preferred) - Other scheduling or content tools as needed Work Setup - Minimum weekly commitment: 10 hours per week - Flexible schedule - Initial focus: LinkedIn content creation and engagement, with potential to scale based on performance and needs

Role Description We are seeking a detail-oriented and creative Virtual Assistant to support a professional speaker and thought leader with social media management, content coordination, and future administrative support. The primary focus of this role is to create consistency across social media platforms by helping transform ideas, photos, videos, and existing content into engaging, branded posts. The ideal candidate is organized, proactive, and capable of maintaining a consistent online presence while preserving the client's authentic voice and personal brand. This role will initially focus on social media management and content creation, with the potential to expand into administrative support and lead generation in the future. Qualifications - Proven experience managing social media accounts professionally. - Strong content creation and graphic design skills. - Experience editing short-form video content. - Excellent written communication skills. - Strong organizational and project management abilities. - Ability to maintain brand voice and consistency. - High attention to detail. - Ability to work independently and manage priorities with minimal supervision. Requirements - Experience supporting coaches, speakers, consultants, or personal brands. - Familiarity with LinkedIn content strategy. - Experience creating content from existing materials, presentations, or speaking engagements. - Basic understanding of lead research and prospecting. Benefits - Starting with a minimum of 10 hours per week; flexible. - Asynchronous, no requirement to match the client's time zone. - Ability to communicate regularly and meet agreed deadlines is essential.

Role Description We are seeking a highly organized, proactive, and trustworthy Executive Virtual Assistant to support a growing coaching and consulting business. This role will provide executive, administrative, and operational support, helping streamline client onboarding, calendar management, communications, expense tracking, and workflow organization. The ideal candidate is experienced in executive assistance, comfortable working independently, highly detail-oriented, and capable of handling confidential information with professionalism and discretion. Experience with AI tools, particularly Claude and Claude Co-Work, is strongly preferred. Scope of Work - Executive & Administrative Support - Manage and maintain business calendar and appointment schedules - Coordinate client onboarding and scheduling activities - Handle appointment rescheduling and calendar adjustments - Assist with managing work-related email communications - Draft and send routine responses on behalf of the business owner - Provide limited personal administrative support as needed - Client Support & Meeting Preparation - Organize and maintain client coaching notes - Prepare and send daily meeting summaries and client notes before scheduled sessions - Support onboarding documentation and client-related administrative tasks - Expense Management - Track and organize business expenses - Upload and categorize receipts in QuickBooks - Assist with expense reconciliation and reporting - Maintain accurate records of business-related expenditures - Social Media & Content Support - Schedule social media posts across multiple platforms - Assist with content publishing workflows - Support content organization and scheduling calendars - Optional / Bonus Responsibilities - Basic video editing using tools such as CapCut - Trim videos, remove filler words, and create short clips from long-form content - Provide light design support using Canva when needed Qualifications - Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant - Strong calendar management and scheduling experience - Excellent written and verbal communication skills - Experience handling confidential and sensitive information - Strong organizational and time-management skills - Ability to work independently with minimal supervision - Proactive problem-solving mindset and ability to take initiative - High attention to detail and accuracy - Experience with expense tracking and administrative processes Requirements - Experience using Claude AI and/or Claude Co-Work - Experience with QuickBooks - Familiarity with client onboarding processes - Experience supporting coaches, consultants, entrepreneurs, or small business owners - Social media scheduling experience - Basic video editing skills - Canva experience Tools & Platforms - Google Calendar - Gmail / Google Workspace - QuickBooks - Acuity Scheduling (under Squarespace) - Claude AI / Claude Co-Work (preferred) - Canva (preferred) - CapCut or similar video editing software (preferred) Work Schedule - Part-time: Starting with a minimum of 10 hours per week; flexible work schedule - Opportunity for hours to increase as the business grows - Must be able to coordinate communications and scheduling aligned with U.S. business hours - Business owner is based in Eastern Time (EST) Target Start Date ASAP with the priority is finding the right long-term fit VA.

Role Description We are looking for a highly organized and detail-oriented Administrative Virtual Assistant to support day-to-day business operations. This role is ideal for someone who excels at structure, organization, and execution, and can transform raw materials into polished, professional outputs. You will be responsible for ensuring that internal documents, presentations, and operational tasks are handled efficiently and to a high standard. Scope of Work - Document & Presentation Management - Format and edit Word documents, reports, and business materials - Convert written content into well-designed PowerPoint presentations (beyond basic formatting) - Merge, restructure, and brand existing decks - Ensure all materials are polished, consistent, and client-ready - Administrative Support - Conduct research (companies, industries, speaking opportunities) - Assist with proposal preparation and supporting documents - Organize files, folders, and workflows - Handle general admin tasks (e.g., expense tracking, coordination) - Operational Support - Assist with assembling course and training materials - Help structure and organize content for internal and client use - Support ongoing business needs with task-based execution Qualifications - Required: - Proven experience as a Virtual Assistant or Administrative Assistant - Strong PowerPoint and document formatting skills - High attention to detail and organization - Ability to follow brand guidelines and instructions precisely (creative) - Strong written English communication skills - Preferred: - Experience supporting consultants, coaches, or service-based businesses - Familiarity with business documents, reports, and presentations - Basic research and data organization skills - Key Traits: - Detail-oriented and process-driven - Reliable and consistent - Able to execute tasks independently - Comfortable working behind the scenes (non-client facing) - Organized - Proactive with task follow-up - Fast-paced and responsive Tools & Systems - Microsoft Office Suite (PowerPoint, Word, Excel) - Google Workspace (Docs, Drive) - Hubspot (CRM management) - AI tools for productivity (preferred but not required) Shifts & Hours - Starting with a minimum of 10–12 hours per week - Flexible schedule - Deadline-driven, not time-zone dependent - Schedule is flexible with an identified weekly check-in call Target Start Date - As soon as possible - Start date Monday the 15th

Role Description We are seeking a highly organized, proactive, and AI-savvy Virtual Assistant to support a growing health, fitness, coaching, and media business. This role will work directly with the founder of RMS Movement and support operations across multiple business areas, including: - Podcast management - Client communications - CRM administration - Social media coordination - Scheduling - Executive support This is an ideal opportunity for someone who thrives in a fast-paced environment, takes initiative, enjoys solving problems independently, and can confidently manage multiple moving pieces without letting details fall through the cracks. The successful candidate will become a trusted long-term partner, helping streamline operations while maintaining a high standard of communication and professionalism when interacting with clients, podcast guests, and business contacts. Qualifications - Exceptional written English communication skills - Experience with Jira or similar project management tools - Familiarity with GoHighLevel or demonstrated ability to quickly learn CRM systems - Strong organizational and administrative skills - Highly proactive and detail-oriented - Calendar and scheduling management experience - Comfortable managing Zoom meetings and related workflows - Ability to work independently with minimal supervision - Comfortable receiving instructions via WhatsApp voice notes - Reliable internet connection and professional remote work setup Requirements - Basic to intermediate AI proficiency - Experience using tools such as ChatGPT, Claude, or similar AI platforms - Ability to create effective AI prompts and workflows - Social media management experience - Experience with customer communication and client-facing roles - Experience managing multiple priorities and stakeholders Benefits - Part-time: Starting with a minimum of 10 hours per week; flexible shift - Opportunity to increase hours as the business grows - Some overlap with the client's Australian working hours is preferred - Occasional attendance during live Zoom sessions may be required Near-Future Responsibilities - Coaching session scheduling and Zoom setup - Client onboarding and welcome workflows - Managing client communication pipelines - Uploading and organizing coaching session records - AI-assisted meeting summaries and action items - Membership platform and course administration - Ongoing client support and coordination Future Growth Opportunities - Competitive research on coaching programs and podcasts - Podcast guest sourcing and vetting - Research support for content creation - Content operations coordination - Additional social media and marketing support - Creative support such as carousel creation or basic video editing (if skills are available) Tools & Platforms - Jira - GoHighLevel (GHL) - ChatGPT - Claude - Zoom - Google Workspace (Gmail, Calendar, Drive, Docs) - WhatsApp - Dropbox - Social media scheduling platforms - CRM and project management tools Ideal Candidate Profile - A self-starter who takes ownership of tasks - Highly organized and process-driven - Resourceful and solutions-oriented - Teachable and open to feedback - Professional yet personable in communication - Comfortable working with high-performing professionals and business leaders - Energetic, positive, and collaborative - Able to represent the founder's communication style with professionalism and care - Interested in building a long-term working relationship Target Start Date - Target start: Late June to Early July 2026 - Hiring timeline: Immediate sourcing and candidate shortlisting

Role Description The International Coaching Federation (ICF) Atlantic Chapter is seeking a detail-oriented and proactive Virtual Assistant to provide administrative, email marketing, social media engagement, and event support. This role is focused on executing communication and engagement initiatives that support chapter members, professional development activities, and organizational visibility. The ideal candidate will be highly organized, comfortable working independently, and experienced with email campaign management, LinkedIn engagement, and basic graphic design. This is a project-based role requiring approximately 10 hours per month, with the potential for ongoing assignments and future opportunities. Scope of Work - Email Marketing & Communications - Upload and schedule email campaigns using System.io. - Manage and organize email sequences provided by board members. - Schedule event announcements, reminders, and member communications. - Ensure communications are deployed according to provided timelines. - Maintain communication accuracy and consistency. - LinkedIn Community Engagement - Monitor the ICF Atlantic LinkedIn presence. - Engage with member posts that tag ICF Atlantic. - Like, comment on, and share relevant member content to increase visibility and engagement. - Support community-building initiatives through social media interaction. - Event & Administrative Support - Assist with event promotion and communication workflows. - Manage event listings and promotional activities through Eventbrite. - Support continuing education credit (CCE) application submissions for professional development events. - Coordinate routine administrative tasks related to chapter activities. - Graphic Design & Content Support - Create simple promotional graphics and event announcements using Canva. - Design content in accordance with established ICF brand guidelines. - Develop event banners, announcement graphics, and supporting visual assets. - Maintain brand consistency across communications. - Process & Workflow Support - Work from communication requests submitted by board members through established forms and processes. - Execute tasks accurately and efficiently with minimal supervision. - Maintain organized records of scheduled communications and event activities. Qualifications - Previous experience as a Virtual Assistant, Administrative Assistant, or Executive Assistant. - Experience managing email campaigns and automated workflows. - Familiarity with LinkedIn community engagement and social media management. - Strong written and verbal English communication skills. - Excellent organizational and time-management abilities. - Ability to work independently and follow established processes. - High attention to detail and accuracy. Preferred Qualifications - Experience supporting coaches, consultants, training organizations, or professional associations. - Familiarity with personal development, coaching, leadership development, or professional education industries. - Experience managing event promotions and registrations. - Basic graphic design experience. Tools Required - System.io (Email Campaigns & Automation) - LinkedIn (Community Engagement) - Canva (Graphic Design) - Eventbrite (Event Promotion & Registration) - Google Workspace (Docs, Sheets, Gmail) Shifts & Hours - Short term project set up: approximately 10 hours per month. - Flexible schedule. - Work can generally be completed asynchronously. - Suggested workflow may involve dedicating approximately 2–3 hours per week. - No requirement to work within the client's business hours unless otherwise agreed. - Communication requests will be provided in advance whenever possible. Target Start Date - Target start: As soon as possible. - Preferred onboarding and candidate review process to begin immediately. - Initial candidate shortlisting expected within approximately 1–2 weeks.

Role Description The VA will work directly with the founder/co-founder to support lead generation, outreach, website reviews, marketing coordination, and business development initiatives. Primary Objective of the Role: To support Celery Health’s growth by assisting with: - Corporate outreach and lead generation - LinkedIn engagement and relationship-building - Proposal drafting support - Website reviews and content optimization suggestions - Newsletter and database engagement initiatives - General marketing and administrative support This role requires a proactive, detail-oriented, organized, and strategic VA who is comfortable wearing multiple hats and collaborating closely with the founder. Core Responsibilities - Lead Generation & Corporate Outreach - Research potential B2B partnership opportunities - Identify startups, tech companies, co-working spaces, law firms, accounting firms, and corporate wellness prospects - Build and maintain lead databases - Assist with LinkedIn outreach and engagement strategies - Draft outreach emails and follow-up messages aligned with the founder’s tone and branding - Support nurturing and follow-up communication with leads - Help book meetings and discovery calls with potential partners - Assist in developing lead generation strategies for corporate wellness partnerships - Proposal & Partnership Support - Assist in preparing company proposals and partnership presentations - Help customize proposals for prospective corporate partners - Organize proposal templates and supporting documents - Support educational event and membership package planning - Help structure partnership offers, employee wellness packages, and fertility education programs - Assist in finalizing concise and visually professional proposal documents that can be shared with prospective leads in PDF format prior to meetings or discovery calls - Coordinate proposal formatting, branding consistency, and supporting materials to ensure polished client-facing presentations - Website Basic Support - Suggest improvements to website copy and engagement flow - Upload or organize website content updates as needed - Assist in adding educational resources, reels, and content pages - Coordinate with the current website developer regarding suggested updates - LinkedIn & Marketing Support - Support LinkedIn profile optimization and activity - Assist with B2B engagement strategies through LinkedIn - Research and suggest marketing ideas relevant to reproductive health and corporate wellness - Support content planning and repurposing - Assist with educational and promotional marketing campaigns - Provide light content editing support for short-form video reels to be shared across Instagram, TikTok, LinkedIn, and potentially the company website - Assist in organizing, trimming, captioning, or repurposing short educational and promotional clips for social media use - Basic short-form video editing experience for social media reels (Instagram/TikTok) preferred - Ability to format professional branded proposal PDFs and presentation materials preferred Tools & Platforms - Preferred familiarity with: - LinkedIn - Canva - WordPress - Typeform - Email marketing platforms (preferred but not required) - Google Workspace Important Notes from Client - Main current priority: - Website review and optimization feedback - B2B lead generation and outreach - LinkedIn engagement - Proposal assistance - Social media management is NOT the main priority at this stage - Coding and technical website development are NOT required - Founder prefers outreach to still feel personal and founder-led - VA should support research, drafting, nurturing, organization, and strategy support - Potential for the role to expand over time as the business grows - Client values initiative and strategic thinking - Our client is looking for the potential ‘voice’ or female empathy, particularly with the scripting of emails to clients and reviewing the overall ‘core personality’ of the website and our clientele, often young women who are feeling vulnerable about their fertility and health.

Role Description We are seeking a proactive, tech-savvy, and detail-oriented Virtual Assistant who can provide ongoing support across digital marketing, website management, content creation, and light administrative functions. The Digital Marketing & Website Virtual Assistant will play a key role in supporting the day-to-day execution of marketing initiatives, website updates, social media content management, and administrative tasks. The ideal candidate will be comfortable working independently, managing multiple projects, and supporting a growing business where priorities may evolve over time. This role combines website administration, marketing support, content management, video editing, and light bookkeeping assistance. Primary Responsibilities - Website Management (WordPress) - Manage and maintain two WordPress websites. - Creating and publishing new website pages. - Updating existing website content. - Uploading blog articles and news updates. - Maintaining website branding consistency. - Uploading images and media assets. - Formatting content and layouts. - Monitoring website functionality. - Coordinating website improvements and recommendations. - HubSpot Marketing Support - Assist with campaign setup and landing page management. - Building landing pages within HubSpot. - Creating campaign assets. - Managing lead capture forms. - Updating marketing content. - Supporting lead generation campaigns. - Ensuring landing pages align with brand guidelines. - Social Media Management - Support ongoing social media growth and brand awareness efforts. - Platforms include LinkedIn, Instagram, Facebook, TikTok. - Content scheduling and publishing. - Social media calendar management. - Canva graphic creation. - Caption drafting. - Content repurposing. - Hashtag research. - Basic engagement support. - Monitoring content performance. - Supporting app launch promotions. - Video Editing - Transform raw video recordings into social media-ready content. - Editing short-form videos and reels. - Creating social media clips. - Adding captions and branding. - Optimizing content for various platforms. - Exporting platform-specific formats. - Expected workload: Approximately 2 videos/reels per week. - Administrative & Business Support - Provide general operational assistance as needed. - Data entry. - Document organization. - Reporting support. - Maintaining digital records. - Process documentation. - XERO Data Entry Support (does not require advance accounting experience). Qualifications - Previous Virtual Assistant experience. - WordPress website management experience. - Social media management experience. - Canva proficiency. - Strong written and verbal English communication. - Excellent organizational skills. Requirements - Highly Preferred - HubSpot experience. - Landing page creation experience. - LinkedIn marketing experience. - Digital marketing experience. - Content marketing experience. - Xero familiarity. - Experience supporting business owners, coaches, consultants, or startups. Preferred Tools - WordPress. - HubSpot. - Canva. - Xero. - LinkedIn. - Instagram. - Facebook. - TikTok. - Google Workspace. - Microsoft Office. - Video editing software. Work Schedule - Part-Time: 10 Hours Per Week Initially. - Australian Business Hours Preferred. - Opportunity for increased hours as the business grows.

Role Description We are seeking a highly proactive, systems-oriented, and organized Customer Engagement & Operations Manager to support the day-to-day operational flow of a fast-moving global consulting practice. This role combines Executive Operations, CRM Management, Workflow Coordination, and Lead System Support into one integrated position to ensure seamless business operations, client engagement tracking, and workflow automation. Rather than separating Executive Assistance and CRM management into different roles, this position is intentionally designed as a combined function. The client believes the business operates more efficiently when one person oversees operational coordination, CRM structure, workflow visibility, automation, and project management together — particularly within Go High Level and related systems. The ideal candidate is not simply task-focused, but someone who thinks operationally, creates structure, improves systems, and proactively keeps projects, workflows, and client engagement moving forward. This role requires someone who can independently manage details, maintain visibility across multiple moving priorities, and help reduce operational bottlenecks through strong organization and proactive communication. Core Responsibilities - Operations & Workflow Coordination - Track active projects, deliverables, and operational priorities - Build and maintain project trackers, dashboards, and workflow systems - Monitor deadlines and proactively follow up on pending tasks - Ensure visibility across all ongoing business activities - Identify workflow gaps, overdue items, and operational inefficiencies - Coordinate outsourced work and monitor progress - Help create scalable operational systems and processes - Improve organization and accessibility of files, assets, and internal resources - CRM Management & Automation (Go High Level) - Manage and optimize the Go High Level (GHL) CRM system - Maintain organized pipelines, databases, and workflows - Build and improve CRM automations and task flows - Ensure lead tracking, follow-ups, and workflows remain organized and functional - Troubleshoot and improve inefficient CRM structures - Support integration between operational workflows and customer engagement systems - Lead Generation & Customer Engagement Support - Build and organize LinkedIn-based lead lists and databases - Assist in organizing media and speaking engagement contacts - Segment contacts for campaigns and outreach initiatives - Support outreach tracking and follow-up systems - Help maintain customer engagement workflows and communication organization - Executive & Administrative Support (Light Support Only) - Provide proactive reminders and follow-ups - Keep Vanessa updated on operational and project progress - Assist with occasional meeting coordination or scheduling if needed - Support light executive administration tasks when required Qualifications - Strong experience in Executive Operations, Project Coordination, or Operations Management - Proven Go High Level (GHL) CRM experience - CRM workflow setup, automation, and pipeline management experience - Strong organizational and systems-thinking ability - Experience managing multiple workflows and priorities independently - LinkedIn lead generation and contact management experience - Excellent communication and proactive follow-through - Ability to identify inefficiencies and improve operational systems - Comfortable working with senior executives, consultants, and leadership teams Preferred Tools & Platforms - Go High Level (GHL) - LinkedIn - Google Workspace - Project management platforms (ClickUp, Asana, Trello, Notion, etc.) - Email marketing and automation tools Ideal Personality & Work Style - Highly proactive and self-managing - Systems-oriented and process-driven - Organized, detail-focused, and dependable - A fast executor with strong follow-through - Comfortable working independently with minimal supervision - Calm under pressure and adaptable to changing priorities - Professional, discreet, and trustworthy - Naturally inclined to create order, structure, and operational clarity Success Indicators - Improved operational visibility and organization - Well-maintained CRM systems and workflows - Consistent project follow-through and accountability - Organized and trackable customer engagement systems - Reduced operational bottlenecks and missed tasks - Proactive communication and minimal need for supervision - Increased overall efficiency across operations and client engagement workflows