24x7 Direct logo
24x7 Direct

SHIFT TIMES: 7:30AM to 4:30PM Philippine time, Monday to Friday

Operations and Admin Assistant

Location

Philippines

Posted

13 days ago

Salary

₱35K / month

Seniority

Mid Level

No structured requirement data.

Job Description

Operations and Admin Assistant

24x7 Direct

Role Description This is a remote position. We are looking for a highly organised and proactive Operations & Admin Assistant to support the day-to-day operations of a busy Australian electrical services business. This is a full-time, work-from-home role for a Philippines-based professional with strong experience in administration, customer service, scheduling, and invoicing. You will play a key role in managing job administration, coordinating technician schedules, following up on quotes and invoices, and providing exceptional support to customers and the internal team. Previous experience using simPRO or a similar job management system is highly preferred. Key Responsibilities - Answer incoming calls and provide professional customer support when required. - Monitor and manage shared email inboxes, enquiries, and job-related communications. - Follow up on outstanding quotes to help convert them into confirmed bookings. - Follow up on overdue invoices in a professional and timely manner. - Prepare and issue invoices and create work orders for completed jobs. - Coordinate technician schedules, job bookings, and dispatch using simPRO. - Prepare reports and assist with job documentation and compliance requirements. - Order and track materials, supplies, and equipment from suppliers. - Monitor stock deliveries and follow up on delayed orders or returns. - Maintain accurate job records and support the smooth day-to-day operation of the business. Qualifications - Minimum 2–3 years of experience as an Admin Assistant supporting an Australian trade, electrical, construction, or similar service-based business. - Previous experience using simPRO or a similar job management software is highly preferred. - Strong administrative, scheduling, and customer service experience. - Excellent written and spoken English with a professional phone manner. - Confident communicating with customers, suppliers, and internal teams. - Highly organised with strong attention to detail and the ability to manage multiple tasks. - Experience following up on quotes and outstanding invoices is an advantage. Requirements - Discipline and commitment to set working hours (strict shift times, not flexible). - Use of time tracking software during work hours. - Active participation in team and client calls with your camera ON. - Consistent availability and responsiveness throughout your shift. - Treating this as a long-term, full-time job—not a side gig or freelance task. Benefits - Monthly Salary: Php35,000. - Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month. - You will be paid extra for overtime and Philippines public holidays. - Probation: 6 months and after Probation 10 days annual leave credits, 5 days of sick leave. - HMO offered after 6-months probation. - Eligible for 13th Month Pay after 30 days. - Annual Salary Review. - Laptop provided after 30 days. - Permanent work-from-home role. You will have to use your own internet. - SHIFT TIMES: 7 AM to 4 PM Philippine time, Monday to Friday.

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