The Nexus of Global Outsourcing Solutions - Dedicated and Professional Remote Staff to Grow Your Business
Operational Assistant
Location
Philippines
Posted
13 hours ago
Salary
$1K / month
Seniority
Senior
Job Description
Operational Assistant
Bamboo Works
• Manage documents, trackers, and operational workflows. • Oversee and audit Hubstaff time tracking for all contractors and external staff. • Prepare and send client contracts using established templates. • Track key deadlines and ensure critical actions are followed up on. • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time. • Assist in processing salary and contractor payments while keeping records organized and up to date. • Support with finance-related admin: receipts, documentation, reconciliations, etc. • Proactively spot and resolve payment delays, discrepancies, or red flags. • Research relevant awards, events, partnerships, and apply to them as needed. • Support with ad hoc projects, market research, and executive reporting. • Help manage calendars, reminders, and weekly execution checklists.
Job Requirements
- Bachelor’s degree or higher in Finance, Accounting, Business, or a related field.
- Proven experience in administrative, financial operations, or operational support roles.
- Strong analytical and organizational skills – you're the one who sees the problem before anyone else notices it.
- Experience handling complex invoicing operations.
- Takes initiative and figures things out without waiting for full instructions.
- Stays focused and efficient even when priorities shift quickly.
- Never misses a follow-up, deadline, or formatting error.
- Professional communication skills, both written and verbal.
- Nice to Have: Background in staffing, outsourcing, or recruitment operations.
- Experience working in international, fast-paced startup environments.
- Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc.
- Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.
Benefits
- Flexible work arrangements
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