• Partner with the CEO to execute high-impact projects and strategic priorities. • Oversee and coordinate high-priority operational and strategic initiatives across departments. • Manage multiple priorities, align stakeholders, track progress toward goals, and ensure successful execution of cross-functional projects. • Build project timelines, track deliverables, and manage cross-team communication. • Maintain accountability across teams and proactively flag delays, identify solutions, and adjust schedules as needed. • Maintain a central project calendar to ensure visibility of all major deadlines. • Optimize the CEO's calendar and coordinate internal and external meetings across multiple time zones. • Draft and edit polished, brand-aligned written content such as emails, newsletters, blog posts, and internal memos. • Plan and manage travel logistics, and organize virtual or in-person events, conferences, and client meetings.

• Partner with the CEO to Execute High-Impact Projects and Strategic Priorities • Oversee and coordinate high-priority operational and strategic initiatives across departments. • Manage multiple priorities, align stakeholders, track progress toward goals, and ensure successful execution of cross-functional projects. • Coordinate and document strategic meetings, identifying next steps and responsible parties. • Manage projects using ClickUp and maintain accountability across teams. • Track deliverables, dependencies, and timelines across multiple initiatives. • Proactively flag delays, identify solutions, and adjust schedules as needed. • Maintain a central project calendar to ensure visibility of all major deadlines. • Maintain and optimize the CEO's calendar, prioritizing key meetings and deadlines. • Coordinate internal and external meetings across multiple time zones. • Send reminders, prepare meeting briefs, and manage scheduling conflicts. • Monitor and organize the executive's inbox, drafting and sending professional communications. • Filter and prioritize messages to keep focus on strategic initiatives. • Draft and edit polished, brand-aligned written content such as emails, newsletters, blog posts, and internal memos. • Create client-facing materials including announcements, templates, and onboarding documents. • Maintain SOPs, team handbooks, and process documentation. • Plan and manage travel logistics, including flights, accommodations, and ground transportation. • Prepare detailed itineraries and oversee travel budgets. • Organize virtual or in-person events, conferences, and client meetings. • Support implementation and optimization of communication and documentation tools. • Identify process improvements and lead automation initiatives. • Create internal reports and dashboards to track KPIs and organizational impact. • Support evaluation and reporting of grant deliverables and partner-funded projects.

• Manage calendars • Schedule meetings with partners and stakeholders • Prepare agendas and meeting notes • Organize Google Drive • Draft standard emails • Manage communication workflows • Send donation acknowledgments • Update donor records in Virtuous CRM • Segment donor reports • Research prospects and grant opportunities • Track donor outreach • Manage volunteer communications • Track RSVPs, prepare guest lists and event materials, confirm logistics, send follow-ups • Upload event recordings to YouTube • Format and schedule posts in Later • Monitor comments and DMs • Collect and upload event content • Compile monthly engagement report • Research trends and hashtags, and coordinate social media events • Pull donor reports by segment • Research prospects • Assist with campaign setup and link management, track outreach progress • Upload blog posts and educational resources to the website • Organize content for future reuse • Research organizational observances and community events for content planning and compile data for grant reports

• Schedule (Split Shift, 40 Hours/Week) Monday to Friday - Central Standard Time 8:00 AM – 12:00 PM & 5:00 PM – 9:00 PM CST • Conduct recruiting tasks as a virtual assistant • Collaborate with team members on recruitment strategies