• Research and compare items like standing desks, Cloud Storage Solutions, portable AC units, various electronic devices & accessories, safety equipment etc. to find the best options for clients. • Find and compare services such as cleaning companies, nannies, lawyers, notaries, tax advisors, taxis, recording studios, international transfer apps, bank accounts, and tutors. • Research eSIM cards, schedule hairdresser appointments in Bali - navigate time zones and varying service levels (especially in Asia). • As you grow in the role, you’ll take on more complex responsibilities, such as organizing full trips, booking hotels and flights, renting cars, and planning conference travel. • Design scalable processes, e.g., for onboarding new employees, organize workflows and team structures, scout opportunities for growth in places like Southeast Asia, brainstorm go-to-market ideas, research competitors, and look into potential partnerships or acquisitions.

Big Brothers Big Sisters of Miami (BBBSM) is seeking a dedicated and organized Virtual Assistant to join our transformative team. Established in 1958, BBBSM has become the premier nonprofit mentoring organization in South Florida, committed to championing hope and social good by defending the potential of children who need it most. Our headquarters, the Carnival Center for Excellence, offers a variety of facilities aimed at fostering ongoing mentoring and educational activities. As a Virtual Assistant, you will play a critical role in supporting our mission by managing administrative tasks, facilitating communication among staff and our community, and ensuring the smooth operation of our programs. The ideal candidate will be self-motivated, tech-savvy, and passionate about making a positive impact in the lives of children and teens. By contributing to our innovative mentoring programs, you will help cultivate strong, supportive relationships between our 'Littles' and 'Bigs' while enjoying a collaborative work environment focused on social transformation and community support. Responsibilities - Provide administrative support to BBBSM staff, including scheduling meetings and managing calendars. - Assist in maintaining accurate records and data entry for mentoring relationships. - Facilitate communication between staff, volunteers, and community partners through email and virtual platforms. - Help organize and coordinate events and activities related to mentoring programs. - Support the development and distribution of marketing materials to promote BBBSM programs. - Conduct research and compile information to assist with program development and evaluation. - Assist in managing social media accounts and online presence for BBBSM.

• Provide high-level administrative support including calendar management, travel coordination, and meeting preparation • Create and format visually compelling PowerPoint presentations • Coordinate and manage virtual meetings, webinars, and events • Assist in the development of branded materials and internal communications • Track deadlines, manage task lists, and assist with special projects

• Management and follow-up of strategic meetings: Attend meetings with the executive leadership, prepare agendas and executive minutes, assign responsibilities and deadlines, monitor deliverables, and ensure execution of next steps. • Organization and management of the director's email: Set up automated rules, filter relevant communications, remove unnecessary automated emails, and optimize the information flow for strategic prioritization. • Management and preliminary review of contracts: Read and screen contracts prior to signature, identify points of concern, liaise with the legal department when necessary, and ensure alignment with company guidelines. • Executive support and assistance with strategic personal matters: Monitor contracts and personal commitments linked to the director (e.g., management of lease agreements), ensuring control, organization, and tracking of deadlines and payments.