• Manage calendars • Schedule meetings with partners and stakeholders • Prepare agendas and meeting notes • Organize Google Drive • Draft standard emails • Manage communication workflows • Send donation acknowledgments • Update donor records in Virtuous CRM • Segment donor reports • Research prospects and grant opportunities • Track donor outreach • Manage volunteer communications • Track RSVPs, prepare guest lists and event materials, confirm logistics, send follow-ups • Upload event recordings to YouTube • Format and schedule posts in Later • Monitor comments and DMs • Collect and upload event content • Compile monthly engagement report • Research trends and hashtags, and coordinate social media events • Pull donor reports by segment • Research prospects • Assist with campaign setup and link management, track outreach progress • Upload blog posts and educational resources to the website • Organize content for future reuse • Research organizational observances and community events for content planning and compile data for grant reports

• Schedule (Split Shift, 40 Hours/Week) Monday to Friday - Central Standard Time 8:00 AM – 12:00 PM & 5:00 PM – 9:00 PM CST • Conduct recruiting tasks as a virtual assistant • Collaborate with team members on recruitment strategies

• Research and compare items like standing desks, Cloud Storage Solutions, portable AC units, various electronic devices & accessories, safety equipment etc. to find the best options for clients. • Find and compare services such as cleaning companies, nannies, lawyers, notaries, tax advisors, taxis, recording studios, international transfer apps, bank accounts, and tutors. • Research eSIM cards, schedule hairdresser appointments in Bali - navigate time zones and varying service levels (especially in Asia). • As you grow in the role, you’ll take on more complex responsibilities, such as organizing full trips, booking hotels and flights, renting cars, and planning conference travel. • Design scalable processes, e.g., for onboarding new employees, organize workflows and team structures, scout opportunities for growth in places like Southeast Asia, brainstorm go-to-market ideas, research competitors, and look into potential partnerships or acquisitions.

Big Brothers Big Sisters of Miami (BBBSM) is seeking a dedicated and organized Virtual Assistant to join our transformative team. Established in 1958, BBBSM has become the premier nonprofit mentoring organization in South Florida, committed to championing hope and social good by defending the potential of children who need it most. Our headquarters, the Carnival Center for Excellence, offers a variety of facilities aimed at fostering ongoing mentoring and educational activities. As a Virtual Assistant, you will play a critical role in supporting our mission by managing administrative tasks, facilitating communication among staff and our community, and ensuring the smooth operation of our programs. The ideal candidate will be self-motivated, tech-savvy, and passionate about making a positive impact in the lives of children and teens. By contributing to our innovative mentoring programs, you will help cultivate strong, supportive relationships between our 'Littles' and 'Bigs' while enjoying a collaborative work environment focused on social transformation and community support. Responsibilities - Provide administrative support to BBBSM staff, including scheduling meetings and managing calendars. - Assist in maintaining accurate records and data entry for mentoring relationships. - Facilitate communication between staff, volunteers, and community partners through email and virtual platforms. - Help organize and coordinate events and activities related to mentoring programs. - Support the development and distribution of marketing materials to promote BBBSM programs. - Conduct research and compile information to assist with program development and evaluation. - Assist in managing social media accounts and online presence for BBBSM.