Leading mid-tier professional services firm. Providing service excellence since 1935. Proud member of @MGIWorldwide
Accounts Payable, Account Manager
Location
North Carolina
Posted
4 days ago
Salary
$35 - $45 / hour
Seniority
Mid Level
Job Description
Accounts Payable, Account Manager
MGI Bass Gordon
• Process vendor invoices from receipt through final payment, including invoice coding, purchase order matching, approval workflow, and payment processing. • Execute payments using ACH transfers, wire transfers, checks, and international payment methods. • Review vendor statements regularly, investigate discrepancies, and resolve outstanding balances, duplicate payments, or unapplied credits. • Coordinate scheduled payment runs while ensuring proper approvals and accurate financial recording. • Maintain accurate vendor records, including onboarding new suppliers, collecting tax documentation, and verifying banking information. • Prepare and maintain W-9 documentation, assist with 1099 reporting, TIN verification, and respond to tax-related inquiries when necessary. • Process invoices across multiple business entities while applying appropriate currency, intercompany, and entity allocations. • Monitor prepaid expenses and accounts payable accruals to support month-end and year-end closing activities. • Reconcile accounts payable subledger balances with the general ledger on a monthly basis. • Manage the Accounts Payable mailbox by responding promptly to vendor inquiries and internal requests. • Review employee expense reimbursements to ensure compliance with company policies. • Administer corporate credit card accounts, including issuance, monitoring, reconciliation, and account maintenance. • Prepare monthly expense reports and perform variance analysis to identify unusual spending trends. • Review aging reports and proactively resolve outstanding liabilities and vendor account issues. • Support internal and external audit requests by preparing schedules, reconciliations, and required financial documentation. • Recommend process improvements that enhance efficiency, strengthen controls, and improve the overall accounts payable function.
Job Requirements
- Minimum of two (2) years of full-cycle Accounts Payable experience.
- Previous experience in a fast-paced or rapidly growing organization is highly preferred.
- Demonstrated ability to manage high volumes of invoices while maintaining accuracy and meeting deadlines.
- Experience using AP automation software such as Bill.com or similar platforms.
- Familiarity with employee expense management systems and corporate card administration.
- Working knowledge of cloud-based ERP systems such as NetSuite, Sage Intacct, Rillet, or comparable accounting software.
- Strong understanding of accounts payable processes and their impact on the general ledger.
- Advanced proficiency with Microsoft Excel and Google Sheets, including reconciliations and financial reporting.
- Knowledge of U.S. tax documentation requirements, including W-9s, 1099 reporting, and basic sales/use tax principles.
- Excellent communication and interpersonal skills with the ability to work effectively across Finance, HR, Legal, and external vendors.
- Strong analytical thinking, problem-solving ability, and exceptional attention to detail.
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Retirement Savings Plan (401(k))
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