Title: Payroll Bureau Pensions Administrator Location: London England GB Job Description: Payroll Bureau Pensions Administrator Description We’re Civica, and we make software and deliver services that help provide critical support to citizens all around the world. From local and central government to education, health and care, over 5,000 public bodies globally rely on Civica solutions to deliver essential services to more than 100 million people. Our aspiration is to be a GovTech champion everywhere we operate—supporting the needs of citizens and those who serve them every day. With over 21 years of continuous growth behind us, we're continuing to expand and strengthen our HR & Payroll services, helping customers deliver accurate, compliant, and trusted outcomes. Why you’ll love this opportunity as an Payroll Bureau Pensions Administrator at Civica The Payroll Bureau Pensions Administrator role is a great opportunity to manage pension administration for a range of customers, ensuring accuracy, compliance, and excellent service. You'll handle pension contributions, statutory returns, customer queries, and end-of-year activities while building strong client relationships. Success in the role comes from strong payroll knowledge, attention to detail, organisational skills, and an understanding of UK pensions legislation. With CIPP support, career development, and a fully remote working model, it's an excellent chance to grow your career with Civica. Requirements - Maintain Payroll Bureau procedures in general and for each customer - Ensure the operational delivery of all customers. Focusing on managed services to the agreed customer service levels and as outlined in processing checklists - Management of day-to-day pay-related matters including responding to pay and pension queries and managing employee data - All statutory pension monthly and annual returns are made in a timely manner - Calculating employee and employer Pension contributions and adjusting as required - Statutory compliance with all pensions related practices and guidance given to customers, keeping abreast of statutory legislation - Completion of end-of-year activities per customer - Involvement with implementation of new allocated customer business or changes to their pension set-up - Maintaining confidentiality and security of any employee system, to meet company, legal and statutory requirements - Build up relationships with all contacts, providing outstanding customer service and regular meetings Essential/Preferred Competencies: - Proven experience of delivering payroll/Pension services either as part of a large in-house payroll team or outsourced team - Experience working with Teachers Pension, Civil Service Pension and/or Local Government Schemes - Ability to manage own time effectively to meet objectives - Ability to manage conflicting priorities and meet all customer and legislative deadlines - Excellent communication skills at all levels, internally and externally - Experience using MS Office applications Experience / Qualifications: - CIPP qualified or interested in completing payroll qualification, sponsored by Civica - Experience working with payroll software - Great organisational and numeracy skills, working to deadlines and completing complex tasks - Knowledge of relevant UK legislation, tax laws and Pension auto enrolment Benefits Time Off & Work-Life Balance 25 Days Annual Leave + bank holidays – plus the option to buy up to 10 extra days! Days of Difference – Up to 3 extra days off for volunteering. Financial Well-being & Security Pension Contributions – 5% employer match to support your future. Income Protection – Up to 75% salary cover for long-term illness. Life Assurance – 4x salary tax-free lump sum. Critical Illness Cover – £25,000 lump sum (extendable to dependents). Health & Perks Private Medical Insurance – Fast access to private healthcare. Health Cash Plan – Claim back physio, therapies & more. Dental Insurance – Cover for routine & emergency care. Electric Vehicle (EV) Scheme – A wide range of electric & hybrid vehicles. Affinity Groups – Join employee-led communities. Bounty Bonus – Refer a friend & get rewarded. At Civica, we are committed to building an inclusive and diverse workplace where everyone feels valued and supported. We believe that a variety of perspectives drives innovation and excellence, and we welcome applicants from all backgrounds, cultures, and experiences. We are an equal opportunity employer. We do not discriminate based on race, ethnicity, religion, gender, sexual orientation, disability, age, or any other legally protected characteristic. Our recruitment process is designed to ensure fairness and transparency, so every candidate has an equal chance to contribute to our mission. If you need any adjustments or accommodations to participate in our recruitment process, please let us know. We are here to support you.

• Process high-volume weekly payrolls across multiple entities and pay groups with speed and accuracy. • Reconcile payroll data, taxes, deductions, and adjustments across Paylocity, and proprietary systems. • Collaborate with HR, Finance, and Operations to identify and resolve discrepancies and improve workflow efficiency. • Develop and maintain audit-ready reports and documentation to support compliance, audits, and tax filings. • Leverage advanced Excel skills to analyze, validate, and reconcile large datasets, ensuring data integrity and payroll accuracy.

Role Description For a global payroll transformation programme, we are looking for an experienced Process Design Support professional with strong expertise in payroll operations, HR processes, and payroll implementation projects. The role focuses on supporting the implementation across the Baltic countries and requires the ability to bridge business requirements, local payroll regulations, and system configuration. - Work closely with country payroll teams, implementation partners, vendor development teams, and technical stakeholders to ensure compliance, standardisation, and alignment with the global payroll operating model. - Design, document, and optimise payroll processes in alignment with global standards and local legislative requirements. - Act as functional subject matter expert for payroll processes throughout the implementation lifecycle. - Collaborate closely with in-country payroll teams, implementation partners, technical teams, and vendor development teams. - Ensure that system configuration accurately reflects business requirements and local payroll needs. - Support the adaptation of global payroll processes to local requirements while maintaining standardisation. - Co-own the development and execution of functional test plans, User Acceptance Testing, and service rehearsals. - Validate system functionality and support the resolution of payroll process, configuration, and data-related issues. - Manage functional escalations during implementation, hypercare, and transition to business-as-usual operations. - Serve as a key point of contact for in-country payroll teams during project delivery and operational handover. - Support business readiness, change adoption, and the successful transition to new payroll processes and ways of working. - Provide specialist expertise in HR operations and payroll processes to ensure efficient, compliant, and scalable solutions. Qualifications - Proven experience in payroll process design, payroll operations, or payroll transformation projects. - Strong understanding of end-to-end payroll processes and HR operations. - Experience in payroll implementations, process harmonisation, or global transformation programmes. - Good understanding of payroll legislation, compliance, and regulatory requirements. - Experience working with payroll system vendors, implementation partners, and technical delivery teams. - Hands-on experience with functional testing, User Acceptance Testing, and service validation. - Strong analytical skills and the ability to translate business requirements into process and system solutions. - Excellent stakeholder management and communication skills. - Ability to work effectively across business, functional, and technical teams in an international project environment. - Structured, detail-oriented, and solution-driven working style. - Payroll process experience in the Baltic countries, especially Estonia, Latvia, and Lithuania. - Experience in global payroll operating models. - Previous involvement in hypercare, transition, or business-as-usual handover phases. - Knowledge of HRIS, payroll platforms, or payroll vendor delivery models. Company Description PROSTAFF vermittelt und besetzt Informatik- und Data Science-Projekte in der Schweiz mit Freiberuflern, Freelancern, Contractors und temporären Mitarbeitern.

Role Description At Carrum, we live and breathe the mission of transforming the healthcare system to create an unmatched experience for patients. If you are passionate about changing healthcare and want to finally get rid of surprise bills, poor quality, and high prices, while thriving in an entrepreneurial, cutting-edge environment, we would love to connect with you. The salary range for this role is $95,000 - $115,000 depending on geography and level of experience, plus equity and an annual bonus. You’re excited about this opportunity because you will: - Own and independently execute running Semi-Monthly payrolls for exempt employees and Bi-Weekly payrolls for non-exempt/hourly employees. - Ensure accurate, compliant and timely payroll execution, including processing all employee changes (compensation, deductions, garnishments, 401K changes, tax elections). - Manage complex hourly calculations, including overtime, shift differentials, meal/rest break penalties, and other contractual adjustments across multiple states. - Partner with Accounting to support month-end close, including reviewing payroll journal entries, accruals, and reconciliation of payroll GL accounts and bank activity. - Continuously improve payroll operations by building scalable workflows and leveraging AI/automation, documenting processes, and strengthening internal controls. - Serve as the internal system admin for Rippling. Optimize its capabilities across workflows, system integrations (time tracking), and custom payroll and compensation reports. - Oversee payroll tax compliance across multiple states, managing new state registrations, local tax jurisdictions, and staying ahead of changing labor laws. - Perform meticulous monthly reconciliations of all health, dental, vision, and ancillary benefit invoices against Rippling enrollment data and payroll deductions. - Partner with our insurance brokers and carriers to immediately resolve billing discrepancies, ensuring correct payments and employee deductions. - Manage the timely submission of 401(k) contributions and loans via Rippling’s integrations, ensuring full compliance with non-discrimination testing and annual audits. - Serve as the primary administrator for the company’s equity incentive plan via Carta. Handle the end-to-end lifecycle of stock options (NSOs, ISOs) and RSUs, including processing new board-approved grants, equity exercises, cancellations, and vestings. - Ensure accurate tax withholding and reporting for equity transactions (disqualifying dispositions, stock exercises) and coordinate with the accounting team for quarterly equity-based compensation journal entries. - Collaborate with People, Finance, Legal, and external vendors to resolve payroll issues, improve efficiency, and maintain data integrity. - Effectively communicate to employees with compassion and empathy. Qualifications - You bring a rich background of 5+ years of dedicated payroll experience, with at least 1–2 years directly managing equity administration. - Deep, hands-on experience running payroll in Rippling is strictly required. - Carta equity management experience is highly preferred. - Deep knowledge of wage and hour laws, payroll processing cycles (Semi-Monthly & Bi-Weekly), and time-tracking systems for a diverse hourly workforce. - You don't just see numbers; you look for anomalies and audit your own work before anyone else sees it. - You thrive in a high-growth, fast-paced environment. You are comfortable building processes where they don't yet exist and scaling them as we grow. - Entrepreneurial and resourceful — we need people who can independently find creative ways to make a big impact quickly. - Experience handling deadlines, keeping many balls in the air, and prioritizing work in a fast-paced, dynamic environment. - Passion for collaborating cross-functionally with sales, operations, client success, data, and product teams to ideate, complete projects, and drive impactful results. Benefits - Stock option plan - Flexible schedules and remote work - Chicago and San Francisco offices available - Self-managed vacation days, within reason - Paid parental leave - Health, vision, and dental insurance - 401K retirement plan Company Description We’re a health tech company that brings value-based care to the masses. We help employers deliver a memorable patient experience, immediately lower healthcare costs, and drive better outcomes and achieve this through the power of technology and human-centered design. Since launching in 2014, we’ve partnered with Fortune 500 employers and top hospitals across the nation. We’ve been recognized by Harvard Business School and featured in TechCrunch, The Los Angeles Times, Washington Post, and Modern Healthcare. We believe we’re only scratching the surface of our opportunity and we’re looking for incredible people like you to help us realize our full impact. Carrum Health is an equal opportunity employer and encourages all applicants from every background and life experience.