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RFP Analyst
Location
Canada
Posted
1 day ago
Salary
0
Seniority
Senior
Job Description
RFP Analyst
Avantor
• The RFP Analyst plays a key role in helping Avantor win contracts • Responsible for preparing, coordinating, and managing bids, tenders, or proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), or other procurement solicitations • Overall completion of the bid from start to finish • Serves as the primary partner to Sales Management on strategic RFPs, collaborating across teams and managing complex deadlines to ensure accurate, complete, and timely submissions • Supports profitability goals and coordinates closely with global team members to drive all aspects of the RFP and bid process • Reviews, prepares, & processes global and high profile complex formal RFPs • Assess requirements and compliance guidelines of RFPs • Facilitates RFP kick-off calls and additional implementation calls with business owners and leadership • Coordinates response material from all pertinent parties and departments (i.e. Sales, Contracts & Pricing) • Cross references product matches to provide equivalent or alternative product solutions to the customer • Reconciles the pricing and units of measure (quantities) for final document presentation • Create and manipulate large data sets within Excel spreadsheets (V-Lookup, Pivot Tables, etc.) • Analyzes complex RFP’s with account owners to ensure margin protection and ability to comply upon contract award • Ensure critical RFP deadlines are met and the RFP submission is complete and without errors • Contacts customers and vendors to collect information and respond to inquiries when necessary • Monitors RFP/Bid mailbox and serves triage role, assigning tasks to appropriate person • Acts as liaison and support for associates in Coimbatore office who are handling daily Bid workload • Works closely with Contracts team regarding legal matters and advises team accordingly • Use of RFP Evaluation Chat GPT in support of proposal writing • Recaps processed proposals for win/loss status • Utilizes Microsoft Teams to record daily RFP and Bid activity • Assist with training of new Bid Coordinators on RFP Process and Excel Skills • Performs other duties as assigned
Job Requirements
- Bachelor's degree or equivalent training in business, marketing, or sales functions, or equivalent work experience
- 3–5 years’ experience in bid or proposal management, sales, or procurement required
- Advanced Excel proficiency required
- Advanced proficiency in Microsoft Word, including formatting, proofreading, and integrating graphics
- Strong experience working with RFPs and communicating with all levels of management
- Experience in project management
- Knowledge of contracts/legal language
Benefits
- Professional development opportunities
- Health insurance restated
- Flexible work arrangements
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