Finance / Mortgage Broking Business
Social Media & Operations VA
Location
AET (UTC+10)
Posted
41 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Social Media & Operations VA
Virtual Colleague Philippines
Role Description A proactive and experienced Executive Assistant / Social Media & Operations VA to support the day-to-day management of her coaching, speaking, training, and podcast business. The ideal candidate is highly organized, tech-savvy, comfortable using AI tools, experienced with social media scheduling and content management, and capable of supporting business operations with minimal supervision. Key Responsibilities - Executive & Administrative Support - Calendar management - Appointment scheduling - Meeting coordination - Inbox assistance and follow-up - General executive support - Task management and accountability tracking - Administrative project coordination - CRM & Operations Management - Maintain and update CRM records within Notion - Organize business processes and workflows - Assist with operational documentation - Track client and prospect information - Maintain accurate business records - Support process improvement initiatives - AI & Productivity Support - Utilize Claude AI for business support tasks - Assist in implementing AI-driven workflows - Support ongoing AI integration projects - Help optimize systems and efficiencies - Social Media Support - Upload and schedule content - Publish content on Instagram and LinkedIn - Repurpose video content into social posts - Manage content calendar - Organize content assets - Basic social media administration - Monitor scheduled content - Content Coordination - Coordinate content received from Chloe - Manage piece-to-camera videos - Upload assets to editing platforms - Organize content library - Coordinate with editors and contractors where required Qualifications - Executive Assistant experience - Strong administrative skills - Excellent written and verbal English communication - High attention to detail - Strong organizational skills - Experience with Notion - Experience with social media scheduling - Familiarity with AI tools (especially Claude AI) - Ability to work independently - Strong time management skills - Problem-solving mindset Preferred Experience - Supporting coaches, consultants, speakers, or trainers - Podcast industry exposure - Personal brand support experience - Content repurposing experience - CRM management experience - Social media operations experience Tools - Notion - Claude AI - Instagram - LinkedIn - Google Workspace - Calendar Management Tools Ideal Candidate - Proactive and resourceful - Experienced rather than entry-level - Professional communicator - Comfortable working autonomously - Growth-minded - Positive attitude - Strong initiative - Strong Preference: Mid-level to Senior VA - Experience supporting coaches, speakers, consultants, trainers, or personal brands - Social media experience combined with admin support - Not looking for an entry-level VA
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