Building. Solving. Serving.
Program Coordinator
Location
United States
Posted
1 day ago
Salary
$70K - $80K / year
Seniority
Mid Level
Job Description
Program Coordinator
Cherokee Federal
• Provide direct administrative support for providers (as applicable): scheduling coordination, document routing, onboarding support, task follow-up, and issue resolution. • Coordinate travel for staff and providers, including authorizations, itinerary support, changes/cancellations, and compliance with program travel policies. • Support expense report completion and compliance using Concur (and/or customer-required tools); troubleshoot common issues and escalate when needed. • Train and coach new and existing staff on Cherokee systems and standard processes, including Deltek timekeeping/expense (as applicable), Concur, and CNB Connect. • Hold recurring “office hours” (virtual and/or on-site) to provide hands-on support for timecards, expense reports, profile setup, password/access issues, and basic system navigation. • Develop quick-reference guides and job aids for common processes (time entry, expense submission, travel rules, onboarding steps). • Maintain trackers and status reporting (staff onboarding progress, travel status, open actions, training completion) using Excel, Smartsheet and any other tools used by the team. • Coordinate with HR, Recruiting, Finance, Security/Credentialing, and Program Leadership to ensure smooth onboarding and compliance. • Support meeting logistics: agendas, minutes, action items, distribution lists, and follow-ups. • Maintain accurate, audit-ready records; protect PII and follow all government and company security/privacy procedures. • Performs other job-related duties as assigned.
Job Requirements
- 2+ years of experience in program coordination, operations coordination, or administrative support on a government contract or similarly compliance-driven environment.
- Demonstrated experience coordinating travel and supporting expense processes (Concur preferred).
- Experience training or supporting users on business systems; able to explain processes clearly and drive compliance.
- Working knowledge of timekeeping and expense concepts; experience with Deltek (Costpoint/Time & Expense) preferred.
- Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).
- Strong customer service skills and follow-through. You drive issues to closure.
- Strong attention to detail and ability to manage multiple priorities with competing deadlines.
Benefits
- Medical
- Dental
- Vision
- 401K
- other possible benefits as provided
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