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CharterUP

The Charter Bus Marketplace

Operations Coordinator – Level 1

OperationsOperationsFull TimeRemoteMid LevelTeam 51-200Since 2018H1B No SponsorCompany SiteLinkedIn

Location

Arizona + 17 moreAll locations: Arizona | California | Colorado | Florida | Hawaii | Nevada | New Hampshire | New York | North Carolina | Oklahoma | Mississippi | Missouri | South Dakota | Tennessee | Texas | Utah | Washington | Wyoming

Posted

2 days ago

Salary

$26 / hour

Seniority

Mid Level

English

Job Description

Operations Coordinator – Level 1

CharterUP

• Audit upcoming trips to ensure all required trip details are complete and accurate prior to service. • Respond to incoming calls and emails from transportation providers, addressing questions and resolving issues. • Source, negotiate, and secure last-minute transportation providers to maintain service commitments. • Coordinate with providers to resolve scheduling conflicts, trip changes, cancellations, and service disruptions. • Escalate complex operational issues to the appropriate internal teams while ensuring timely follow-up and resolution. • Partner closely with Sales and Operations teams to resolve issues impacting customers and providers. • Monitor active trips and proactively communicate updates related to delays, provider changes, or operational challenges. • Maintain accurate documentation within internal systems. • Prepare weekly operational reports and provide updates to Regional Leads.

Job Requirements

  • 0-2 years of customer service or logistics coordination experience; transportation, hospitality, or similar industries is a plus.
  • Excellent verbal and written communication skills.
  • Strong problem-solving abilities and attention to detail.
  • Ability to remain calm and professional in fast-paced or high-pressure situations.
  • Strong organizational skills and the ability to multitask effectively.
  • A customer-focused mindset with a commitment to delivering exceptional service.
  • Willingness to adapt to changing priorities and learn new systems or processes.

Benefits

  • Flexible Work Model: remote-first approach with select in-office requirements based on team needs.
  • Comprehensive Health & Wellness: Medical, dental, and vision insurance, mental health support, virtual care, gym discounts, and family-building benefits.
  • Time Off to Recharge: 15 PTO days (increasing to 20 after 2 years) + 8 paid holidays.
  • Financial Peace of Mind: Company-paid life, short-term, and long-term disability insurance.
  • Performance-Driven Culture: Collaborative and ambitious team environment.
  • Referral Rewards: Bonuses for bringing top talent.
  • Planning for the Future: Long-term financial planning support including 401(k).
  • Top-Tier Tech: Choice of Mac or PC with peripherals.

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