Role Description We are seeking a highly organized, proactive, and AI-savvy Virtual Assistant to support a growing health, fitness, coaching, and media business. This role will work directly with the founder of RMS Movement and support operations across multiple business areas, including: - Podcast management - Client communications - CRM administration - Social media coordination - Scheduling - Executive support This is an ideal opportunity for someone who thrives in a fast-paced environment, takes initiative, enjoys solving problems independently, and can confidently manage multiple moving pieces without letting details fall through the cracks. The successful candidate will become a trusted long-term partner, helping streamline operations while maintaining a high standard of communication and professionalism when interacting with clients, podcast guests, and business contacts. Qualifications - Exceptional written English communication skills - Experience with Jira or similar project management tools - Familiarity with GoHighLevel or demonstrated ability to quickly learn CRM systems - Strong organizational and administrative skills - Highly proactive and detail-oriented - Calendar and scheduling management experience - Comfortable managing Zoom meetings and related workflows - Ability to work independently with minimal supervision - Comfortable receiving instructions via WhatsApp voice notes - Reliable internet connection and professional remote work setup Requirements - Basic to intermediate AI proficiency - Experience using tools such as ChatGPT, Claude, or similar AI platforms - Ability to create effective AI prompts and workflows - Social media management experience - Experience with customer communication and client-facing roles - Experience managing multiple priorities and stakeholders Benefits - Part-time: Starting with a minimum of 10 hours per week; flexible shift - Opportunity to increase hours as the business grows - Some overlap with the client's Australian working hours is preferred - Occasional attendance during live Zoom sessions may be required Near-Future Responsibilities - Coaching session scheduling and Zoom setup - Client onboarding and welcome workflows - Managing client communication pipelines - Uploading and organizing coaching session records - AI-assisted meeting summaries and action items - Membership platform and course administration - Ongoing client support and coordination Future Growth Opportunities - Competitive research on coaching programs and podcasts - Podcast guest sourcing and vetting - Research support for content creation - Content operations coordination - Additional social media and marketing support - Creative support such as carousel creation or basic video editing (if skills are available) Tools & Platforms - Jira - GoHighLevel (GHL) - ChatGPT - Claude - Zoom - Google Workspace (Gmail, Calendar, Drive, Docs) - WhatsApp - Dropbox - Social media scheduling platforms - CRM and project management tools Ideal Candidate Profile - A self-starter who takes ownership of tasks - Highly organized and process-driven - Resourceful and solutions-oriented - Teachable and open to feedback - Professional yet personable in communication - Comfortable working with high-performing professionals and business leaders - Energetic, positive, and collaborative - Able to represent the founder's communication style with professionalism and care - Interested in building a long-term working relationship Target Start Date - Target start: Late June to Early July 2026 - Hiring timeline: Immediate sourcing and candidate shortlisting