Senior Meeting Planner, Pharma Ad Agency Experience Required
Location
Illinois
Posted
17 hours ago
Salary
$57K - $84K / year
Seniority
Senior
Job Description
Senior Meeting Planner, Pharma Ad Agency Experience Required
EVERSANA
• The Senior Meeting Planner is responsible for the independent planning and execution of small (under 50 attendees) meetings and events. • Accountable for updating internal systems in a timely manner and communicating program details to all necessary internal departments. • On-site management and travel may be required. • Independently coordinate all program logistics for both live and virtual events, including venue/site selection, contract negotiations, travel, food and beverage, meeting room set-up, virtual platform management and audio-visual coordination, rooming lists, and ancillary vendors. • Responsible for audience generation (recruitment) and attendee data management, including post-meeting compliance Sunshine Act reporting. • Process and manage healthcare professional payments and vendor invoices. • Track and prepare accurate attendee spend reports. • Review and reconcile final invoices and pass-through cost reconciliation within mandated timelines. • Update templates and meeting materials containing program information and coordinate distribution to all targeted attendees. • Coordinate outsourced ground transportation arrangements for attendees, faculty, client, and staff and update and manage an accurate Arrival and Departure manifest. • Work with internal departments to ensure timely coordination and appropriate planning. • Maintain ongoing dialogue with manager and project team throughout life of the program to evaluate progress and respond to any changes in the scope of the program.
Job Requirements
- 4-year college degree
- Minimum 2-3 years meeting planning experience
- CMP Certification preferred, but not required
- Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Experience with Cvent® (online event registration management system)
- Experience with other web-based registration systems
- Experience executing virtual meetings using programs such as Zoom, WebEx, Adobe Connect, On24, GoToMeeting
- Knowledge of hotel, air travel, and event planning industry
- Strong accounting and negotiation skills
- Ability to work independently on assigned projects
- Ability to prioritize, multitask and plan numerous meetings simultaneously
- Ability to take direction and apply appropriately to the planning and execution of ongoing projects
- Ability to handle conflict, resolve problems, and manage well in a dynamic environment
- Experience and ability to manage and travel to meetings in the US and internationally
Benefits
- Competitive salaries
- Benefits package
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