San Francisco Bay Area-based accounting & finance outsource service company.
Senior Payroll Specialist
Location
USA Timezones
Posted
3 days ago
Salary
0
Seniority
Senior
No structured requirement data.
Job Description
Senior Payroll Specialist
Global Finance Teams
Role Description We are seeking a detail-oriented and experienced Senior Payroll Specialist to manage and process U.S. payroll operations while supporting payroll-related systems access and user administration. The ideal candidate will have extensive experience with multi-state U.S. payroll processing, payroll compliance, and employee data management, along with a working knowledge of Active Directory (AD) user administration and access controls. Key Responsibilities - Process end-to-end payroll for U.S.-based employees on a weekly, bi-weekly, semi-monthly, or monthly basis. - Ensure accurate calculation and processing of wages, overtime, bonuses, commissions, deductions, and garnishments. - Review and validate payroll data for completeness and accuracy prior to payroll submission. - Manage payroll adjustments, off-cycle payments, retroactive pay, and final pay calculations. - Coordinate with HR, Finance, and Benefits teams to ensure employee records are maintained accurately. - Reconcile payroll reports and investigate discrepancies. - Support payroll audits and maintain payroll documentation. - Ensure compliance with federal, state, and local payroll regulations. - Assist with year-end payroll activities including W-2 processing and tax reporting. - Respond to employee payroll inquiries and resolve payroll-related issues in a timely manner. Active Directory & Systems Administration Support - Manage user account provisioning, modifications, and deactivations within Active Directory. - Support payroll system access requests and role-based security assignments. - Maintain user access controls in compliance with internal security policies. - Collaborate with IT teams to troubleshoot user access and authentication issues. - Conduct periodic access reviews and support audit requirements. - Assist in onboarding and offboarding processes related to payroll and HR systems access. - Document system access procedures and maintain accurate records. Compliance & Reporting - Generate and analyze payroll reports for management and regulatory requirements. - Monitor payroll compliance with company policies and applicable laws. - Support SOX, internal, and external audits. - Recommend process improvements to enhance payroll accuracy and operational efficiency. Qualifications - Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, Information Systems, or related field. - 5+ years of experience processing U.S. payroll. - Strong knowledge of multi-state payroll regulations, taxation, and wage/hour compliance. - Experience with payroll platforms such as ADP, Workday, UKG, Ceridian Dayforce, Paychex, or similar systems. - Hands-on experience with Active Directory user administration. - Experience managing system access, permissions, and user lifecycle activities. - Strong proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis. - Excellent attention to detail and analytical skills. - Strong communication and stakeholder management abilities. - Willing to work US Hours. - Willing to work fully remote. Preferred Qualifications - Certified Payroll Professional (CPP) certification. - Experience supporting payroll system implementations or upgrades. - Familiarity with identity and access management (IAM) processes. - Experience with HRIS platforms such as Workday, SuccessFactors, Oracle HCM, or PeopleSoft. - Knowledge of SOX controls and audit compliance. - Basic PowerShell scripting experience for user administration tasks. Key Competencies - Payroll compliance expertise. - Data accuracy and validation. - Problem-solving and troubleshooting. - Confidentiality and data security. - Process improvement mindset. - Cross-functional collaboration. - Time management and prioritization. Work Environment - Hybrid or remote work environment. - Ability to support payroll processing deadlines and critical payroll cycles. - Occasional collaboration with HR, Finance, IT, and external payroll vendors.
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