• Own and maintain project management systems, including ClickUp and related operational tools. • Develop project plans, timelines, deliverables, and ownership assignments. • Monitor project progress and ensure deadlines are met. • Implement robust follow-up mechanisms to track tasks, dependencies, and deliverables. • Identify and proactively resolve project risks, bottlenecks, and operational challenges. • Provide regular project status updates to leadership. • Ensure all projects contain clear owners, deadlines, documentation, and success criteria. • Serve as the primary operational liaison between departments. • Facilitate communication and alignment across Customer Service, Marketing, Finance, Development, Provider Operations, and Pharmacy Partners. • Coordinate meetings, agendas, action items, and follow-up activities. • Resolve operational conflicts and ensure timely decision-making. • Support leadership in driving organizational priorities and initiatives. • Define, maintain, and enforce launch processes for all new products, services, and operational initiatives. • Coordinate launch readiness activities across all departments. • Manage implementation timelines and launch checklists. • Ensure operational, customer support, provider, pharmacy, and marketing teams are prepared before launch. • Monitor post-launch performance and address operational issues. • Analyze existing workflows and identify opportunities for efficiency improvements. • Develop, maintain, and update Standard Operating Procedures (SOPs). • Create process documentation, training materials, and operational playbooks. • Establish best practices and quality assurance standards across departments. • Manage relationships with operational vendors and software providers. • Track key operational metrics and performance indicators.

About Finalytics Finalytics.ai is the behavioral intelligence platform that helps credit unions and community banks turn their digital channels into personalized, high-converting member experiences. We are a back-to-back Finovate Best of Show winner (2025 and 2026), building the technology that lets community financial institutions compete with the largest fintechs on experience while keeping the trust that makes them different. About the role We are hiring a sharp, resourceful right hand to the CEO. This is a true generalist role: you will keep the business running across operations, marketing, people, and legal coordination, and you will be the face of Finalytics at industry events. Some days that means running our calendar, inbox, travel, and meeting prep. Other days it means staffing our booth at a conference and explaining what we do to credit union executives, onboarding a new hire, or moving a contract through to signature. The common thread is ownership. We want someone we can hand a half-formed, ambiguous task and trust to figure it out and run it all the way to the finish, with very little direction. What you will own Conferences and events - Run our presence at industry conferences end to end: logistics, shipping, booth setup, scheduling, and post-event follow-up. - Travel to events and represent Finalytics on site, including staffing the booth and starting conversations with the right prospects. - Learn our product and market well enough to explain clearly and credibly what we do and why it matters. - Capture leads and make sure nothing slips through the cracks after the event ends. Marketing execution - Coordinate and keep current our marketing collateral: presentations, one-pagers, and event materials. - Help run our social and content cadence and keep our CRM clean and organized. - Keep marketing projects moving, owned, and on schedule. Executive support - Own the CEO's calendar, inbox triage, and travel. - Prepare briefing materials and agendas ahead of key meetings so every conversation is well prepared. - Track action items and follow-ups, and make sure they get done. People and HR operations - Run onboarding and offboarding so new team members start strong and everything is handled. - Coordinate recruiting: schedule interviews, manage candidate communication, and keep the hiring process moving. - Administer benefits, PTO, and our HR and payroll systems. - Maintain the employee handbook and people records, and help support day-to-day compliance in coordination with the CEO and outside experts. - Help plan the team and culture moments that keep a distributed group connected. Legal and contract operations - Manage the contract pipeline from draft to signature, and keep everything organized and on track. - Coordinate with outside counsel and prepare first drafts and clean-up edits for their review. - Organize NDAs, vendor agreements, order forms, and renewals, and flag key dates and obligations before they come due. - Run e-signature workflows and maintain a clean, searchable record of everything executed. Internal coordination - Keep internal communication flowing and help the team stay aligned on what is happening and what is due. - Be the person who notices what is slipping and quietly fixes it before it becomes a problem. What we are looking for - You are smart, resourceful, and high judgment. Hand you an open-ended problem and you find the right answer and run it without hand-holding. - You are an excellent communicator, in writing and in person, and you are comfortable and polished in front of senior executives. - You are exceptionally organized and detail oriented. Things do not fall through the cracks on your watch. - You can learn a sophisticated product quickly and explain it simply. - You are happy to travel to conferences and events, which cluster in spring and fall (roughly six to ten a year). - You handle confidential people, financial, and legal matters with complete discretion. Nice to have - Experience in fintech, financial services, or B2B SaaS. - People operations, HR, or recruiting coordination experience. - Contract administration or legal operations experience. - Familiarity with HubSpot, an HRIS or PEO (such as Gusto, Rippling, or Justworks), and e-signature tools. - Comfort with content and design tools such as Canva or Figma. - Event or trade show experience. The details - Compensation: $110,000 to $150,000 base, depending on experience. - Location: Remote (US) with travel, or hybrid in San Francisco. - Travel: Approximately 25 to 40 percent during peak conference months, lighter the rest of the year. - Reports to: CEO. How to apply Email your resume to craig@finalytics.ai along with two or three sentences on a time you were handed something messy and made it work. We read those first.

• Recruiting Operations & Coordination • Create, post, and manage job requisitions in the ATS and job boards to support hiring demand • Maintain accuracy of requisition data, candidate stages, and documentation within systems • Review applicant flow and support screening logistics, interview scheduling, and candidate communication • Partner with recruiters to ensure consistent pipeline movement and timely hiring outcomes • Generate and track offer letters, ensuring accuracy and alignment with internal processes • Monitor hiring progress against key timelines (time-to-fill, time-to-start) • Provide additional administrative and operational support as needed, including reporting, system updates, vendor coordination, process documentation, audit preparation, and other recruiting or onboarding-related responsibilities that support business needs ****Onboarding Execution & Support** • Coordinate the end-to-end onboarding process from offer acceptance to Day 1 readiness • Initiate onboarding workflows and track completion of all required documentation and compliance steps • Serve as a point of contact for new hires, providing timely support and clear communication • Troubleshoot onboarding issues (system access, paperwork, background checks, etc.) and escalate as needed • Ensure all new hires are fully prepared for their start date with a consistent, positive experience **Training & Documentation** • Develop and maintain training guides, SOPs, and job aids for recruiting and onboarding processes • Identify process gaps and continuously improve documentation to enhance efficiency and consistency • Support training for recruiters, hiring managers, and internal stakeholders on onboarding workflows and tools **Business Operations Partnership** • Partner with Business Operations to deliver a white-glove onboarding experience, ensuring alignment on start dates, readiness, and workforce planning needs • Support cross-functional coordination to ensure seamless handoff from hiring to onboarding to operational readiness • Assist in tracking onboarding metrics and identifying opportunities to improve speed, quality, and experience **Success Measures** • Timely and accurate creation and management of requisitions • Reduction in onboarding delays and time-to-start gaps • High completion rates and compliance within onboarding workflows • Strong new hire satisfaction and positive onboarding experience feedback • Operational efficiency through improved processes and documentation

• Partner with business and technology teams to improve systems, workflows, and operational processes • Gather and translate business needs into clear requirements • Support solution design and implementation • Help ensure new capabilities deliver measurable value • Conduct application configuration in Salesforce and supporting applications • Validate functionality and coordinate user acceptance testing with stakeholders • Conduct data analysis, write queries, and develop reports • Identify opportunities to improve efficiency, scalability, and user experience