Total Performance Consulting

Your partner for AI, consulting, software development, and nearshore staffing.

Property Manager

Location

Philippines

Posted

14 days ago

Salary

0

Seniority

Lead

No structured requirement data.

Job Description

Property Manager

Total Performance Consulting

Role Description We are seeking a highly organized and proactive Property Manager to join our remote team. This role is dual-purpose: you will manage our existing portfolio of US rental properties while also actively supporting the acquisition of new properties — searching listings, coordinating with real estate agents, and keeping the purchase pipeline moving. The ideal candidate is based in the Philippines, has hands-on experience supporting US real estate operations, communicates clearly and professionally in English, and thrives in a detail-oriented environment. Key Responsibilities - Rental Property Management - Serve as the primary point of contact for tenants across multiple US properties - Coordinate maintenance requests, repairs, and vendor work orders in a timely manner - Manage lease agreements, renewals, and move-in/move-out processes - Track rent payments, follow up on late payments, and maintain accurate ledgers - Ensure properties remain compliant with local landlord-tenant laws and regulations - Maintain organized records for all properties (leases, insurance, warranties, expenses) - Prepare monthly property performance summaries for ownership review - Property Acquisition Support - Search and monitor US real estate listing platforms (MLS, Zillow, Redfin, Realtor.com, etc.) for investment opportunities matching defined criteria - Build and maintain a pipeline of prospective properties with key data points (price, cap rate, neighborhood, condition, listing age) - Communicate professionally with listing agents, buyer's agents, and brokers to request information, schedule showings, and follow up on offers - Coordinate due diligence activities including inspection scheduling, document collection, and title/escrow communication - Prepare and organize property analysis spreadsheets and comparison summaries - Track deal status from initial search through closing and ensure no steps fall through the cracks - Assist with onboarding newly acquired properties into the management system - Communication & Coordination - Draft and send professional emails and correspondence on behalf of ownership - Manage calendars and schedule calls/meetings with realtors, contractors, and vendors - Maintain an organized shared drive with property documents, contracts, and communications - Proactively flag issues, delays, or risks and recommend solutions Qualifications - 3–6 years of experience in US real estate property management or a closely related support role - Demonstrated experience supporting US rental operations remotely from the Philippines or a similar setting - Familiarity with US property acquisition processes including MLS searches, working with realtors, and transaction coordination - Excellent written and verbal communication skills in English — clear, professional, and prompt - Exceptional attention to detail with a track record of catching errors before they become problems - Highly organized with the ability to manage multiple properties and tasks simultaneously - Comfortable using Google Workspace (Gmail, Sheets, Docs, Drive) - Reliable high-speed internet connection and a dedicated, distraction-free work environment - Availability to work EST hours Preferred / Nice to Have - Experience with real estate investment analysis - Familiarity with US listing platforms: MLS access, Zillow Premier, Redfin, LoopNet, etc. - Background in transaction coordination or working alongside a US real estate team - Experience using CRM or deal-tracking tools (e.g., Podio, Monday.com, Airtable) - Prior experience with short-term rental (Airbnb/VRBO) management a plus What We're Looking For - Communicates proactively — you don't wait to be asked for updates; you send them - Follows through on every task — nothing slips through the cracks - Asks the right questions — you clarify before acting, not after - Writes clearly and professionally — tenants and realtors receive well-crafted, error-free correspondence - Is genuinely detail-oriented — you catch typos in lease amounts, discrepancies in invoices, and mismatched dates - Is resourceful — when you encounter a problem, you come with proposed solutions - Takes ownership — you treat the portfolio like it's your own Candidates who do not demonstrate direct US real estate experience will not be considered for this role. We look forward to finding a dedicated professional.

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