Title: Executive Assistant Location: Oak Bluffs United States Job Description: Job Summary Summary Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills. Does this position require Patient Care? No Essential Functions -Perform secretarial and administrative duties for an executive or chief. -Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls. -Prepares correspondence, meeting minutes or executive summaries. -Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements. -Work requires some analysis and use of initiative and independent judgment. -Remain knowledgeable of corporate policy. -Often called upon to interpret and communicate executive or board's intent to other employees. -Perform payroll functions for executive team. -Assists other administrative/executive assistants, and may assist with orientation and training of staff. -May make contacts of a sensitive, complex, and confidential nature. -Completes routine tasks under minimal supervision. Qualifications Education High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required Knowledge, Skills and Abilities - Requires highly proficient/advanced administrative skills and office applications skills. - Ability to proofread and edit written documents. - Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate. - Highly proficient in all communication skills (phone, verbal and written). - Ability to handle sensitive information and situations with poise and professionalism. - Strong organizational, coordination and judgment skills. - Ability to prioritize effectively. - Ability to problem solve and troubleshoot. - Ability to analyze a situation and determine best course of action within established guidelines. - Basic math knowledge with some knowledge of bookkeeping. - Advanced understanding and use of medical terminology and comprehension of billing and fiscal information. - Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff. Additional Job Details (if applicable) Remote Type Hybrid Work Location One Hospital Road Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $22.22 - $31.71/Hourly Grade 5 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

• Manage executive calendars, scheduling, and meeting coordination • Organize and maintain email inboxes and Outlook folders • Track action items, deadlines, and executive priorities • Prepare agendas, reports, presentations, and meeting materials • Coordinate travel arrangements and logistics • Support leadership meetings, all-hands meetings, and team initiatives • Assist with Salesforce reporting, audits, and task management • Gather, review, and synthesize information from multiple platforms, including Salesforce, Microsoft Teams, Otter.ai, Plaud.ai, and other AI-powered tools • Create executive summaries, reports, presentations, and follow-up communications • Coordinate projects and ensure timely follow-through across teams • Conduct research and compile information to support executive decision-making • Assist with onboarding coordination and administrative support for new team members • Maintain accurate records, documentation, and organizational systems

• Provide executive support to the President and serve as the primary point of contact for internal and external requests. • Complete a broad variety of tasks for the President including managing an extremely active calendar, expense reports, and detailed travel plans. • Work closely with the president to keep him well informed of upcoming commitments and responsibilities. • Act as a 'gatekeeper' and 'gateway' for the President's time. • Prepare or finalize content for leadership team meetings and summarize discussions.

• Reporting directly to the President, North America • Provide executive support to the President and serve as the primary point of contact for internal and external requests pertaining to the President or its executive team • Complete a broad variety of tasks for the President including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings • Work closely and effectively with the president to keep him well informed of upcoming commitments and responsibilities, following up appropriately • Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President's time • Communicate effectively, demonstrating leadership to maintain credibility, trust and support with the senior management team • Prepare or finalize content, including slides and documents, for leadership team meetings, management meetings, and company town hall or all hands meetings • Capture discussion notes, action-items, decisions taken, and other takeaways from leadership meetings and use online collaboration and project-management tools to help ensure meeting participants complete agreed-upon action-items and milestones • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures • Act as a "barometer," having a sense for the issues taking place in the environment. in relation with communications and marketing, coordinate the organization of off-sites, Sales meetings, or events