• Act as an extension of our founder, ensuring smooth operations across multiple tasks • Handle event bookings, marketing outreach, and creative design • Maintain schedules, manage calendars, and handle meeting bookings (including dance parties) • Coordinate travel, logistics, and event planning • Assist in promoting events and dance parties through various marketing channels • Compile lists of influencers and media contacts for outreach • Conduct outreach via Instagram, company emails, and social media

• Attend daily sales meetings, capture detailed notes, and document action items • Monitor active projects and track progress against established checklists • Coordinate with sales and development teams to identify, escalate, and resolve blockers • Manage the client onboarding process, including: • Coordinating Statements of Work (SOWs) and Master Service Agreements (MSAs) • Tracking document completion and signatures • Scheduling kickoff meetings • Supporting resource allocation discussions • Maintain project visibility and status updates using Jira or similar project management tools • Ensure adherence to internal processes and documentation standards • Follow up on invoicing, project deliverables, and outstanding action items • Coordinate across multiple time zones to support seamless communication

• Attend daily sales meetings, capture detailed notes, and document action items • Monitor active projects and track progress against established checklists • Coordinate with sales and development teams to identify, escalate, and resolve blockers • Manage the client onboarding process, including: • Coordinating Statements of Work (SOWs) and Master Service Agreements (MSAs) • Tracking document completion and signatures • Scheduling kickoff meetings • Supporting resource allocation discussions • Maintain project visibility and status updates using Jira or similar project management tools • Ensure adherence to internal processes and documentation standards • Follow up on invoicing, project deliverables, and outstanding action items • Coordinate across multiple time zones to support seamless communication

Role Description As an Executive Assistant / Project Coordinator, you will provide high-level executive and operational support to the CEO, COO, and CFO of one of Savvital's US-based clients. This is a strategic, high-visibility role requiring a proactive, resourceful, and highly organized professional who can operate as a trusted right hand to leadership. You will manage executive priorities, coordinate cross-functional projects, and ensure seamless communication across stakeholders. The ideal candidate is ambitious, tech-savvy, confident, creative, and exceptionally articulate, with the ability to anticipate needs and execute with precision in a fast-paced virtual environment. Qualifications - 2+ years of experience in executive support, project coordination, or similar high-level administrative roles (experience supporting C-suite preferred). - Highly proactive with strong initiative and forward-thinking mindset. - Confident, polished, and articulate communicator with exceptional written and verbal skills. - Strong multitasking and organizational abilities, with the capacity to manage multiple priorities simultaneously. - Tech-savvy and comfortable working in digital, remote collaboration environments. - Professional, discreet, and experienced in handling confidential information. - Strong presentation coordination and webinar support experience. - Strategic thinker with high emotional intelligence and a solution-oriented mindset. - Detail-oriented with strong big-picture awareness. - Strong customer service orientation and stakeholder management skills. - Proficient with MS 365. - ClickUp is a huge plus. Requirements - Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones. - Anticipate leadership needs and proactively resolve scheduling conflicts or competing priorities. - Prepare executive briefing materials, reports, presentations, and strategic communications. - Handle high-level email correspondence and professional phone communication on behalf of leadership. - Maintain discretion and confidentiality when handling sensitive information. - Support cross-functional initiatives from planning through execution. - Track deliverables, timelines, and follow-ups to ensure accountability and progress. - Prepare meeting agendas, document notes, and manage action items to ensure alignment. - Identify process improvement opportunities and present structured recommendations to leadership. - Assist in developing systems that improve operational efficiency and clarity. - Draft high-quality internal and external communications; strong creative writing skills are required. - Assist with presentations, webinars, and executive-facing materials. - Provide exceptional stakeholder communication and customer service. - Represent executive leadership professionally in all written and verbal interactions. Benefits - Market-competitive base salary. - Performance-based incentives. - Allowances for internet, electricity, and wellbeing. - Medical insurance coverage. - Annual bonuses and increments. - Company-wide success bonuses.