Pear Tree. logo
Pear Tree.

Hire smarter, hire globally — scale your business while saving up to 80% on local costs. www.pear-tree.com

Senior Systems and Operations Coordinator, Back Costing Experience

Location

Philippines

Posted

3 days ago

Salary

$2.5K - $3.2K / month

Seniority

Senior

EnglishCloud

Job Description

Senior Systems and Operations Coordinator, Back Costing Experience

Pear Tree.

• Back Costing (Primary Focus): Help build and maintain a consistent back-costing process across every completed project. • Support project back-costing and profitability reporting. • System & Process Development: Build and maintain Standard Operating Procedures (SOPs). • Document business processes and operational workflows. • Develop and maintain process maps and operational documentation. • Create and manage company administration manuals. • Improve workflow visibility and process consistency across the business. • Support implementation of systems, automations, and operational improvements. • Reporting & Business Intelligence: Build and maintain KPI dashboards and performance reporting. • Coordinate weekly reporting cycles and action registers. • Assist management with operational data and performance visibility. • Ensure accurate reporting across key business functions. • Documentation & Knowledge Management: Organise and maintain cloud file structures and document control systems. • Manage company templates, forms, checklists, and registers. • Maintain software access registers and business documentation. • Ensure company information remains organised, accessible, and current. • Training & Team Support: Support recruitment, onboarding, and training administration. • Maintain skills matrices and training records. • Assist with development of onboarding systems and training resources. • Help ensure team members follow documented processes and procedures. • Support the creation and maintenance of role descriptions and performance frameworks. • Project Involvement & Coordination: Track business improvement initiatives and operational projects. • Prepare meeting agendas, notes, and follow-up action items. • Support accountability systems and workflow management. • Coordinate implementation of new operational systems and processes. • Assist leadership with strategic projects and operational planning. • Tools & Systems: Use Fergus, Xero, Asana, Zapier, Airtable, Microsoft 365.

Job Requirements

  • Previous experience supporting a growing trades, construction, landscaping, or service-based business
  • Strong process documentation and SOP development skills
  • Excellent organisational and administrative abilities
  • Strong Excel and reporting capability
  • Experience building systems, workflows, and operational processes
  • High attention to detail and ability to work independently
  • Comfortable managing multiple projects and priorities simultaneously
  • Ability to work with light supervision while taking ownership of outcomes
  • Desirable
  • Experience with Fergus or similar job management software
  • Experience supporting operational improvement projects
  • Familiarity with KPI reporting and business performance dashboards
  • Experience working in construction, trades, landscaping, or project-based businesses

Benefits

  • Play a pivotal role in helping a growing New Zealand business scale its operations.
  • Work directly with the owner and leadership team on meaningful business improvement initiatives.
  • Build systems, processes, and reporting frameworks that create lasting impact.
  • Enjoy a highly autonomous role where your ideas and contributions are valued.
  • Gain exposure to strategic planning, operational excellence, and business growth.
  • Develop expertise in process improvement, KPI reporting, workflow automation, and business systems.
  • Join a company committed to creating structure, accountability, and sustainable growth.
  • Work remotely during NZ business hours with a collaborative and supportive team.

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