• Manage calendars, schedules, and appointments. • Answer and direct phone calls, emails, and correspondence. • Prepare, organize, and maintain files, records, and documentation. • Draft letters, reports, and meeting minutes as required. • Coordinate meetings and assist with administrative projects. • Maintain office supplies and support day-to-day office operations. • Provide general administrative support to management and team members.

Role Description The Virtual Executive Assistant will serve as a critical right-hand to the CEO, managing schedules, coordinating travel, and supporting day-to-day priorities across multiple companies. This role requires exceptional organizational skills, the ability to handle ambiguity, and the flexibility to respond to urgent needs outside of standard hours when travel or other high-priority matters arise. - Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones. - Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation. - Support event planning for leadership meetings, board sessions, and special projects. - Anticipate the CEO’s needs and proactively resolve issues before they arise. - Provide day-to-day administrative support, including email management, document preparation, and follow-ups. - Maintain strict confidentiality while managing sensitive company and personal information. - Serve as a point of contact between the CEO and internal/external stakeholders. - Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism. - Be available during evenings or weekends when urgent CEO support is required. - Utilize technology and AI tools to improve efficiency and streamline workflows. Qualifications - 10+ years of experience as an Executive Assistant, supporting C-level executives in a fast-paced environment. - Fluent in English, with excellent written and verbal communication skills and very neutral accent. - Proven ability to manage complex schedules, travel, and events with precision. - Highly proactive and detail-oriented, with strong organizational and problem-solving skills. - Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity. - Strong discretion and judgment when handling sensitive information. - Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours. - Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change. Requirements - Hourly Rate: $12-$18/hour based on experience ($2,400-$3,000/month) Benefits - This is an exciting time to be part of Proper. - You’ll play a vital role in enabling our CEO to focus on strategic priorities, while gaining exposure to multiple fast-growing companies. - We value reliability, initiative, and professionalism — and are looking for someone who thrives under pressure, embraces technology, and is motivated by impact.

Role Description We are looking for a reliable and organized Virtual Assistant to provide administrative and operational support to teams and executives. This role is responsible for managing schedules, handling communications, organizing information, and assisting with daily business tasks. Responsibilities - Manage calendars, meetings, and appointments - Respond to emails, messages, and general inquiries - Organize files, documents, and records - Assist with data entry, research, and reporting tasks - Coordinate with team members and support daily operations - Prepare documents, presentations, and spreadsheets - Handle administrative tasks and follow-up activities - Maintain confidentiality and manage sensitive information professionally Qualifications - Experience in administrative support, customer service, or a related role - Strong communication and organizational skills - Ability to multitask and manage priorities effectively - Proficiency with email, spreadsheets, and productivity tools - Attention to detail and problem-solving abilities - Ability to work independently and remotely - Time management and task coordination skills - Professional and reliable work ethic Company Description

• Provide comprehensive, high-level administrative support to the Senior Vice President, Equipment Services and the Senior Vice President, Strategic Markets. • Act as a primary point of contact for internal and external stakeholders on behalf of both executive leaders. • Manage and coordinate complex calendars, meetings, and appointments across multiple executive schedules, ensuring alignment and prioritization of commitments. • Coordinate domestic and international travel arrangements for executive leadership, including itineraries, accommodations, and transportation. • Prepare, review, and distribute executive-level reports, presentations, and business documentation for both executives. • Organize meetings by preparing agendas, taking detailed minutes, tracking action items, and ensuring timely follow-up across executive initiatives. • Draft and distribute professional correspondence, emails, memos, and other communications on behalf of executive leadership. • Maintain accurate, organized, and confidential records, files, and documentation related to executive activities. • Submit, track, and reconcile executive expense reports in accordance with company policies. • Liaise with other executive assistants, senior administrative staff, and cross-functional teams to ensure alignment and timely execution of executive requests. • Support special projects, strategic initiatives, and cross-functional efforts as directed by executive leadership. • Anticipate executive needs, proactively identify potential issues, and resolve administrative or scheduling challenges across both leadership functions. • Uphold the highest level of confidentiality and discretion when handling sensitive and confidential information.