Executive Assistant/ Client Support Lead
Location
EST (UTC-5)
Posted
3 days ago
Salary
$750 / month
Seniority
Lead
No structured requirement data.
Job Description
Executive Assistant/ Client Support Lead
Coconut
Role Description We’re currently looking for top talent to fill the role below: - Role: Executive Assistant/ Client Support Lead - Monthly Rate: $750 - Availability: Part-time 20 hours/week - Time Zone: 10 AM to 2 PM EST To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: - English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. - Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ - 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Experience Needed/Responsibilities: - Handle day-to-day customer support and ongoing client interactions - Prepare for client calls and customer meetings - Join and gradually lead customer meetings, with the client supporting during ramp-up - Learn the software and become the main client expert for day-to-day needs - Interpret the software and manage reporting work for clients - Take over special projects and ad hoc work - Provide general administrative and right-hand-person support while the team is lean - Learn the existing processes and make sure they are followed consistently - Help oversee the India-based team’s workflow by tracking whether tasks are logged, checked, and completed before reports are uploaded - Work independently, improve processes over time, and step in proactively when direction is limited - Support other projects during slower periods as business demand fluctuates - Potentially grow into future client management / account management responsibilities if the role expands Good to have: - Able to manage a changing workload and a lean, sometimes chaotic environment - Executive assistant background - Project management background - Digital marketing background - HubSpot administration experience Requirements - Comfortable handling client-facing communication and customer meetings - Presentable and comfortable on camera - Independent and proactive; able to work well with limited direction Industry/Tools Experience - Microsoft Office / Microsoft system - Excel - Exchange - HubSpot Benefits - ✅ Competitive Salary – We recognize your skills and experience with a great compensation package. - ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? - ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! - ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. - ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. - ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. - ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. - ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. - ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! - ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! - ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. Some benefits may vary. Full details will be provided during the onboarding process.
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